PLANNING PROCESS Table of Contents 1.1 Narrative Description of the Planning Process... 1-1 1.2 Steering Committee & Public Involvement... 1-7 1.2.1 Steering Committee Participant Solicitation... 1-7 1.2.2 Steering Committee Participants... 1-8 1.2.3 Steering Committee Meeting Descriptions... 1-11 1.2.4 Public Meetings & Outreach... 1-15 1.3 Review and Incorporation of Existing Plans... 1-16 List of Tables Table 1.1: Steering Committee Participants... 1-9 City of Paramount Hazard Mitigation Plan 1-i
1.1 Narrative Description of the Planning Process 201.6(b): In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (1) An opportunity for the public to comment on the plan during the drafting stage and prior to plan approval; (2) An opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests to be involved in the planning process; and (3) Review and incorporation, if appropriate, of existing plans, studies, reports, and technical information. 201.6(c)(1): [The plan shall document] the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. Hazard mitigation planning is a dynamic process built on realistic assessments of past and present information that engages the City of Paramount to anticipate future hazards and provide meaningful strategies to address possible impacts and identified needs. The hazard mitigation planning process involves the following tasks: Implement Plan & Monitor Progress Organize Resources Develop a Mitigation Plan Assess Risks Organizing resources Assessing risks Developing mitigation strategies, goals, and priorities Adopting a plan Implementing the plan Monitoring progress Revising the plan as necessary The overall approach to updating the Hazard Mitigation Plan included building off the baseline understanding of the natural hazards as defined in the original 2004 Hazard Mitigation Plan and determining ways to continue reducing those risks, and prioritizing City of Paramount Hazard Mitigation Plan 1-1
those recommendations for implementation. The following task descriptions provide a detailed narrative of the overall project progression. Organize Resources Identify Stakeholders and Compile Steering Committee Adriana Lopez, Assistant Public Safety Director for the City of Paramount, contacted local and public groups to form a Steering Committee and invited and coordinated participation from the appropriate law enforcement, emergency response, health organizations, City representatives, and public representatives. The Steering Committee was responsible for providing essential insight into the past natural hazard events, current natural hazard vulnerability (including specific locations), critical assets, and possible mitigation projects. The invitations were sent out via email and the first Steering Committee Meeting was advertised on the City s website. The following groups were invited to participate in the plan development: City of Paramount Key Personnel (Finance, City Planning, Public Safety, Recreation, Analytical, and Recreation) Los Angeles County Fire Department Promise Hospital The American Red Cross Los Angeles County Sherriff s Department Paramount Unified School District City of Paramount Residents Public Process The Disaster Mitigation Act of 2000 requires an Open and Public Process for developing the Hazard Mitigation Plan. This process requires, at a minimum, that the public be allowed to comment on the Plan during the drafting phase and prior to adoption. In addition to soliciting public involvement in the Steering Committee, the City of Paramount conducted a public meeting to allow for the public comment during the drafting stage of the Plan prior to submittal of the plan for FEMA review. The public meeting was held on January 20, 2015. Documentation of public outreach is provided in Appendix D. City of Paramount Hazard Mitigation Plan 1-2
Risk Assessment Identify Hazards This task was designed to identify all the natural and man-made hazards that might affect the City and then narrow the list to the hazards that are most likely to occur. The hazards included natural, technical, and human-caused events, with an emphasis on the effect of natural disasters on the City s critical facilities. In order to compile the list, the Project Team built upon the list of hazards identified in the 2004 Hazard Mitigation Plan and then continued to research newspapers, historical records, and internet websites to determine any additional hazards. In addition, the Steering Committee reviewed a list of hazards that have affected the City in the past with specific information regarding frequency, magnitude, and associated consequences. A Hazard Identification Workshop was conducted during the first Steering Committee Meeting to identify and evaluate each selected hazard. The following hazards were included in the Hazard Mitigation Plan: Earthquake Hazardous Materials Release / Industrial Accident/Refinery Explosion Hazards Terrorism & Weapons of Mass Destruction Pipeline Failure Urban Fire Transportation Accident Drought Dam Failure Utility Loss Flood Severe Weather & Destructive Winds Biological / Human Disease Civil Unrest /Riots This list is not all-inclusive to the hazards discussed during the Hazard Identification Workshop. Those hazards not thought to pose significant risk to the City of Paramount City of Paramount Hazard Mitigation Plan 1-3
were not included. In addition, some items were captured as sub-items of the hazards listed above. Profile Hazard Events The hazard event profiles consist of either a map indicating the area impacted by each hazard or an important piece of data regarding the characteristics of hazard events within the City and surrounding area. To update the detailed hazard profiles, the Project Team researched and reviewed relevant open-source natural hazard studies and mapping projects. In addition, the City supplied any natural hazard studies that have been developed specifically for the City. This task determined the hazard magnitude, frequency, and location characteristics (e.g., predicted ground acceleration values, fault locations, flood plains, etc.) that were used as the design-basis for the loss estimates and hazard ranking. Asset Inventory The purpose of this task was to determine the quantity of City facilities and assets that lie in the different hazard areas and what proportion of the City this represents. The asset inventory was completed by reviewing a list of City assets from the 2004 Hazard Mitigation Plan during a Steering Committee meeting and including any new or recently acquired facilities. This inventory was augmented with critical non-city assets, such as hospitals, schools, and sheriff stations, in order to capture the vulnerability of other facilities within Paramount that may provide emergency response services. The completed asset inventory enabled the Committee to estimate losses resulting from hazard events and to determine where resources should be allocated to address mitigation issues. Loss Estimates FEMA developed a standardized natural hazard loss estimation methodology containing models for estimating potential losses from earthquake, wind (hurricanes, thunderstorms, tornadoes, and extra-tropical cyclones), and flood (river basin and coastal) hazards. The City used HAZUS-MH, a PCbased software, which implements the FEMA-developed methodology and runs on a Geographic Information System (GIS) platform, to map and display earthquake hazard data, as well as the results of City of Paramount Hazard Mitigation Plan 1-4
earthquake damage and economic loss estimates for buildings and infrastructure within the City. HAZUS-MH contains baseline data such as: Demographic data (population, age, ethnicity, and income); General building stock (square footage of occupancy classes for each census tract); Emergency response facilities (fire, police, emergency operations centers); Dams; Hazardous materials facilities; Roads, airports, and other transportation facilities; and Electric power, oil, and gas lines and other utility facilities. In estimating losses, HAZUS-MH takes into account various impacts of a hazard event including: Physical damage: damage to residential and commercial buildings, schools, critical facilities, and infrastructure; Economic loss: business interruptions, repair and reconstruction costs; and Social impacts: impacts to people, including potential loss of potable water and sanitation services. In addition to the earthquake HAZUS assessments, the Project Team developed loss assessment tables for each specific hazard that identified potential damages within the City, including population at risk, critical infrastructure, and buildings. This task was critical in determining which assets are subject to the greatest potential damages and which hazard event is likely to produce the greatest potential losses. The conclusion of this step precipitated a comprehensive loss estimate (vulnerability assessment) for each identified hazard for each specific asset in terms of damages, economic loss, and the associated consequences. Mitigation Strategy Development Develop Mitigation Goals and Objectives The Project Team, based upon information provided by the Steering Committee, discussed the mitigation features and resources that the City currently has in place. City of Paramount Hazard Mitigation Plan 1-5
These mitigation features provided a framework to determine where practical improvements could be made and where sufficient improvements would be prohibitive due to cost, schedule, or impracticality of implementation. For each of the hazard events, mitigation goals and objectives were developed with the intention of reducing or eliminating the potential hazard impacts. The mitigation goals and objectives were developed at a Steering Committee Meeting to provide the basis for determining the associated mitigation projects. Identify and Prioritize Mitigation Actions Mitigation strategies are administrative and/or engineering project recommendations to reduce the vulnerability to the identified hazards. It was imperative to have engineers and vital City employees involved in this phase of the Plan in order to develop strategies and projects that will mitigate the hazards cost-effectively, as well as ensure consistency with the City s long-term mitigation goals and capital improvements. At a Steering Committee Meeting, a team-based approach was used to brainstorm mitigation projects based on the identified hazards and associated loss estimates. The evaluation and prioritization of the mitigation actions produced a list of recommended mitigation actions to incorporate into the mitigation Plan. A separate Steering Committee meeting was held to conduct a benefit-cost review for each proposed mitigation action to determine the relative priority level of the recommendation. Implementation & Monitoring Prepare an Implementation Strategy The Project Team developed an action plan to detail how the mitigation recommendations will be prioritized, implemented, and administered by the City of Paramount. During the Hazard Mitigation Plan creation process, the Project Team coordinated with the Steering Committee to determine the mitigation project implementation strategy (including identifying responsible departments, funding resources, and estimated implementation timeframe). City of Paramount Hazard Mitigation Plan 1-6
1.2 Steering Committee & Public Involvement While the City of Paramount and Risk Management Professionals had lead responsibility for the update of the City of Paramount s Hazard Mitigation Plan, neighboring communities, agencies, businesses, and other interested parties were invited to participate on the Steering Committee to review the Hazard Mitigation Plan during each phase of the document development. In order to compile a list of Steering Committee participants, the Project Team assessed community support through active community leaders, built a planning Team, and engaged the public participants during the Project Initiation and Hazard Identification meeting. Each member of the Steering Committee participated in all aspects of the planning process. STEP 1: ASSESS COMMUNITY STEP 2: BUILD THE PLANNING TEAM STEP 3: ENGAGE THE PUBLIC COMPILE STEERING COMMITTEE TO GUIDE HAZARD MITIGATION PLAN DEVELOPMENT 201.6(b): In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (1) An opportunity for the public to comment on the plan during the drafting stage and prior to plan approval; (2) An opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests to be involved in the planning process; and 201.6(c)(1): [The plan shall document] the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. 1.2.1 Steering Committee Participant Solicitation The City of Paramount solicited participation in the Hazard Mitigation Plan Steering Committee by contacting both internal and external stakeholders. Internal stakeholders included members of the various City departments. External stakeholders were comprised of representatives from local agencies and neighboring communities, including the Los Angeles County Fire and Sherriff s Departments, the Red Cross, City of Paramount Hazard Mitigation Plan 1-7
Paramount Unified School District and Promise Hospital. Emails were sent out to key players requesting their participation on the Hazard Mitigation Plan Steering Committee. In addition, members of the public were invited to attend the Steering Committee Meetings. 1.2.2 Steering Committee Participants The City of Paramount brought together personnel from management, financial, City planning, public safety, and recreation departments to ensure the Steering Committee included all departments and provided a mechanism for receiving input from each participant. Additionally, the City compiled historical hazard data, provided relevant planning documents for incorporation into the Plan, and coordinated participation with the public. Each draft chapter was reviewed by the Steering Committee and specific comments and input were incorporated into the plan. The multidisciplinary Steering Committee assembled enabled the City to work together and incorporate each individual s expertise to provide for a comprehensive Hazard Mitigation Plan. The Hazard Mitigation Plan was developed with assistance and advice from participants from the City and several neighboring agencies. Table 1.1 provides a list of the Steering Committee participants. Individuals are listed in alphabetical order by last name. City of Paramount Hazard Mitigation Plan 1-8
Table 1.1: Steering Committee Participants Name Affiliation Title SCM 1 SCM 2 SCM 3 SCM 4 SCM 5 Ryan Bray Risk Management Professionals Project Coordinator X X X X X Terry Cahoon City of Paramount Assistant Finance Director X Mike Carrillo City of Paramount Finance X X X X Bill Clausen American Red Cross Volunteer Board Member X X X Jaime DeGuzman City of Paramount PT Accountant X Lou Demari Los Angeles County Fire Department Captain X Cindy DiPaola Paramount Unified School District Director of Operations X X Dez Ganillo Los Angeles Sheriff s Department Detective X Jason Jacobsen City of Paramount Management Analyst X X X X X Stephen Kucharczk - Resident X Jeff Lee Los Angeles Fire Department Fire Prevention Inspector X Adriana Lopez City of Paramount Assistant Public Safety Director X X X X X City of Paramount Hazard Mitigation Plan 1-9
Name Affiliation Title SCM 1 SCM 2 SCM 3 SCM 4 SCM 5 Wendy Macias City of Paramount Community Development Planner X X X X Carlos Mendoza City of Paramount Public Safety X X X X Sara Ho City of Paramount Management Analyst X X X X Janene Ottaiano City of Paramount Human Resources Manager X X X X Tony Pena City of Paramount Recreation Supervisor X X X X La Fonda Riggins Los Angeles County Fire Department Community Service Representative X Carlos Sanchez Los Angeles County Sherriff s Department Sargent X Colin Scholtz Risk Management Professionals Project Engineer X X X X X Martene Vargas City of Paramount Recreation Supervisor X Justin Willis Promise Hospital: Suburban Medical Center Director of Facilities X Michael Zymkowitz Los Angeles County Sheriff s Department Detective Bureau Sargent X X City of Paramount Hazard Mitigation Plan 1-10
The Steering Committee met five times during the course of the project to discuss project progress and obtain valuable input and information for documenting the Hazard Mitigation Plan. The meetings are detailed over the subsequent pages. Appendix D Public Participation contains copies of the presentations used at each meeting, specific meeting handouts, and sign in sheets. 1.2.3 Steering Committee Meeting Descriptions Steering Committee Meeting #1 Project Initiation, Hazard Identification, and Information Collection March 6, 2013 Meeting Attendees: Colin Scholtz Bill Clausen Michael Zymkowitz Adriana Lopez Jason Jacobsen Janene Ottaiano Ryan Bray Carlos Mendoza Carlos Sanchez Lou Demari Sarah Ho Mike Carrillo La Fonda Riggins Tony Pena Stephen Kucharczk Justin Willis Wendy Macias During the Project Initiation, Hazard Identification, and Information Collection Meeting, Risk Management Professionals presented an overview presentation that detailed the objectives and scope of the project. After a review of the project schedule and key tasks, the Steering Committee participant s areas of expertise, resultant member responsibilities, and the community meeting process was discussed. The Steering Committee Meeting also served as a mechanism to determine the hazards to profile in detail. To effectively characterize the City s risk and vulnerability, Risk Management Professionals facilitated a discussion of the historical hazards with the Committee members during this meeting. City of Paramount Hazard Mitigation Plan 1-11
This meeting also served as a forum to discuss information for the background information and asset inventory. The Steering Committee determined the initial hazard profile ranking through a facilitated workshop using an automated interactive software spreadsheet that asked specific questions on potential hazards and then assigned a relative value to each potential hazard accordingly, including numerical rankings (1-5) of the following criteria: Consequence/Severity How wide spread is the impact area? Secondary Effects Could the event trigger another event and separate response? Probability/Frequency Historical view of how often this type of event occurs locally and projected recurrence intervals. Warning/Onset Advance warning of the event, or none. Duration Length of elapsed time where response resources are active. Recovery Length of time until lives and property return to normal. Chapter 3: Risk assessment outlines the methodology used for hazard rankings. Additionally, all Steering Committee participants were requested to provide existing plans and technical studies, GIS data, and identify existing mitigation features as part of a detailed information request. Steering Committee Meeting #2 Hazard Risk Rank Review, Mitigation Goals and Objectives July 18, 2013 Meeting Attendees: Colin Scholtz Carlos Mendoza Wendy Macias Adriana Lopez Michael Zymkowitz Mike Carrillo Ryan Bray Tony Pena Jason Jacobsen Janene Ottaiano The hazard risk ranking from Steering Committee Meeting #1 was reviewed, updated and validated with the Steering Committee with a review of the hazard profiles. Additionally, the Plan s mitigation goals and objectives were updated with the intention of reducing or eliminating the potential hazard impacts, which also provided the basis for determining the associated mitigation projects. The Steering Committee reviewed the City of Paramount Hazard Mitigation Plan 1-12
goals and objects from the City s 2004 Hazard Mitigation Plan and the California State Multi-Hazard Mitigation plan as a baseline for determining the City s current mitigation goals and objectives. Steering Committee Meeting #3 Asset Inventory and Vulnerability Assessment November 14, 2013 Meeting Attendees: Colin Scholtz Sara Ho Tony Pena Adriana Lopez Carlos Mendoza Mike Carillo Ryan Bray Carlos Sanchez Jason Jacobsen The asset inventory was developed to determine the quantity of buildings, facilities, and other assets in the City that lie in the different hazard areas and what proportion of the City this represents. The asset inventory included locations and specifications for general buildings: city well sites, civic buildings, parks, hospitals, schools and other facilities. The asset inventory was reviewed with the Steering Committee for completeness and assignments we given to those who could retrieve missing information. The asset inventory was then used to develop loss estimates for all hazard scenarios. The hazard probabilities and recurrence intervals were applied to the City assets to determine which assets were subject to the greatest potential damages and which hazard events were likely to produce the greatest potential losses. Additionally, each Steering Committee participant was given a Mitigation Activity Identification worksheet to document potential projects to be discussed during Steering Committee Meeting #4. Steering Committee Meeting #4 Mitigation Action Identification April 16, 2014 Meeting Attendees: Colin Scholtz Carlos Mendoza Wendy Macias Adriana Lopez Bill Clausen Cindy DiPaola Ryan Bray Terry Cahoon Sara Ho Martene Vargas Janene Ottaiano Dez Ganillo Jeff Lee Jason Jacobsen City of Paramount Hazard Mitigation Plan 1-13
The mitigation goals and objectives from Steering Committee Meeting #2 were reviewed and validated with the Steering Committee. This meeting facilitated the identification of mitigation actions and projects that will reduce the impact of identified hazards. During the meeting, the Steering Committee participants brainstormed possible projects and actions to mitigate the effects of the identified hazards based on the hazard profiles and loss estimates. As the mitigation projects were identified, the Steering Committee discussed the mitigation action implementation plan according to the following characteristics: Mitigation Action Category Prevention, Property Protection, Public Education and Awareness Natural Resource Protection, Emergency Services, and Structural Projects Corresponding Goals and Objectives Responsible Department Building and Safety, Engineering, Administration, Community Development, Public Works, etc. Resources General Fund, Grant Programs, Staff Time, Capital Improvements etc. Implementation Timeframe Ongoing, Short-Term (within two years), Mediumterm (between three and ten years), and Long-Term (greater than ten years) Steering Committee Meeting #5 Mitigation Action Benefit-Cost Review August 19, 2014 Meeting Attendees: Colin Scholtz Jaime DeGuzman Jason Jacobsen Adriana Lopez Tony Pena Michael Carrillo Ryan Bray Wendy Macias Cindy DiPaola Sara Ho Janene Ottaiano Bill Clausen The identified mitigation actions from Steering Committee Meeting #4 were reviewed and validated with the Steering Committee. The Steering Committee then performed a high-level benefit-cost review on each of the identified mitigation actions. The review consisted of identifying all benefits (typically avoided losses) and costs associated with implementing each mitigation action. Once the benefits and costs were estimated, a relative priority was assigned for each action based upon the evaluation. City of Paramount Hazard Mitigation Plan 1-14
1.2.4 Public Meetings & Outreach The City of Paramount actively solicited public involvement through several advertisements and other media. The City posted an advertisement on its website to invite the public to participate in the first Steering Committee Meeting, and all Steering Committee Meetings were open to the public. Members of the public were also able to provide direct input for Plan development and attend the Hazard Mitigation Plan Public Meeting in order to review the Plan during the drafting stage with the Steering Committee Meeting and provide comments. Additional documentation is provided in Appendix D. The Draft Hazard Mitigation Plan Public Meeting was held on January 20, 2015. Copies of the Draft Hazard Mitigation Plan were provided to interested members of the public and a presentation was prepared to provide an overview of the planning process and the results of the analyses. In addition, the draft Plan was posted on the City s website. Members of the public were instructed to submit specific comments to the Project Team via email. City of Paramount Hazard Mitigation Plan 1-15
1.3 Review and Incorporation of Existing Plans 201.6(b): In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (3) Review and incorporation, if appropriate, of existing plans, studies, reports, and technical information. While developing the City of Paramount s Hazard Mitigation Plan, the Project Team reviewed existing plans (detailed below) and incorporated relevant information into the planning efforts. City of Paramount 2004 Hazard Mitigation Plan The City of Paramount s 2004 All-Hazard Mitigation Plan is crucial in comparing the previous mitigation ideas and attitudes to the City s current needs and concerns. The project team referred to this Plan constantly throughout the updating process. The Plan provides insight into hazard ranking, hazard history, previously proposed mitigation projects, etc. City of Paramount General Plan The City of Paramount General Plan 2007 contains guidelines and policies that serve as the City s vision for future planning and development. Mitigation projects defined in the Hazard Mitigation Plan will be required to align with the objectives outlined in the General Plan. Proposal mitigation actions are found in Chapter 4 of this Plan. Paramount Urban Water Management Plan The City of Paramount 2010 Urban Water Management Plan is updated every five years to monitor water supply issues and mitigate drought situations. As part of the Urban Water Management Plan updates, the City will review the drought hazard profile in the Hazard Mitigation Plan and incorporate the drought mitigation actions identified in the plan. City of Paramount Emergency Operations Plan The City of Paramount periodically updates the Emergency Operations Plan (EOP). The EOP, last updated in 2013, includes specific response procedures for earthquake, hazardous material incident, flooding, etc. In order to ensure the plan includes an appropriate response, the City will incorporate the Risk Assessment element of the Hazard Mitigation Plan into the Emergency Operations Plan update as appropriate. City of Paramount Hazard Mitigation Plan 1-16
State of California Multi-Hazard Mitigation Plan (2013) The Multi-Hazard Mitigation Plan was reviewed to ensure consistency between the State and City Plan, with respect to identified hazards and vulnerability, goals and objectives, and mitigation actions. The State goals served as the basis for developing the goals at the City level. City goals and objectives are outlined in Chapter 4. County of Los Angeles All-Hazard Mitigation Plan LA County s All-Hazard Mitigation Plan was reviewed to ensure consistency between the County and City Plan. The County Plan, updated in 2014, outlines the County s approach to hazard mitigation, focusing on natural hazards, human-caused events, and technological emergencies. California Earthquake Loss Reduction Plan California s Seismic Safety Commission developed the Earthquake Loss Reduction Plan to identify actions to mitigate seismic hazards. This plan was reviewed for an overall seismic hazard evaluation for the Risk Assessment found in Chapter 3, as well as the identification of potential seismic mitigation actions. California Fire Plan The State Board of Forestry and the California Department of Forestry and Fire Protection (CDF) have developed the Fire Plan for wildland fire protection in California. The plan defines a level of service measurement, considers assets at risk, incorporates the cooperative interdependent relationships of wildland fire protection providers, provides for public stakeholder involvement, and creates a fiscal framework for policy analysis. This information was used when developing the Urban Fire hazard profile. California Water Plan The state has created the California Water Plan, updated in 2013, in order to address drought hazard mitigation over the long term. This Plan outlines the state s approach to integrated water management and sustainability. This information was used when developing the Drought hazard profile. Flood Preparedness Guide for Levee Maintaining Agencies According to the guide, Levee Maintaining Agencies are responsible for natural disaster emergency preparations, including training and stockpiling of flood fight supplies. This guide was used to identify flood preparedness issues to consider for the Flood hazard profile. City of Paramount Hazard Mitigation Plan 1-17