SCHOOL EASYPAY FEE PAYMENT OPTIONS & PAYMENT METHODS After much thought and consideration in regards to the school fees procedure, we are excited to provide you with some information about the mutually beneficial changes we are making to the way in which tuition fees and contributions are going to be charged, and the manner in which you can pay your fees. 1. Statements Issued Annually Statements will be issued by Victory College annually at the start of the year and be made available for viewing and downloading on the College Website Portal. 2. Tuition Instalment Frequency Subject to the following, you now have the choice of the 5 instalment frequencies for Tuition: 40 Instalments weekly instalments every school operating week 20 Instalments fortnightly instalments every second school operating week 10 Instalments monthly instalments from February to November 4 Instalments quarterly instalments from March, June, September and December each year 1 Instalment receive a 10% discount on tuition fees Please note that the weekly, fortnightly and monthly option is only available to those families who choose to enter into a Direct Debit arrangement with the College (see below). Families who do not advise the College of their preferred choice of instalment frequency will remain on 4 instalments or 1 lump sum. These payments must be made 14 days after statement is issued. Victory College bills in advance at the start of the year in February for tuition fees and also bus fares. 3. Direct Debit Payment Method The College has partnered with School EasyPay as our Payment Gateway Service Provider to allow us to be able to offer Direct Debit as a new payment method option. Information about this service is below and in the enclosed. If you enter into a Direct Debit arrangement with the College and School EasyPay, your selected instalments can be paid between February and November by a Direct Debit from a bank account, credit card or debit card. Your Payment Account details (bank account, credit card or debit card) will be electronically stored securely by School EasyPay, not the College. School EasyPay Pty Ltd is a Payment Card Industry Data Security Standard (PCI DSS) compliant organisation ensuring the highest possible security of your account details. You will also be able to securely manage your payment account details, including updating or changing your account details or card expiry, via a link from the College Portal. There are no additional fees for using direct debit compared to other payment methods currently offered by the College. Direct Debit from a Visa or MasterCard will incur a 1.1% card surcharge including GST. Direct Debit from a Diners Club card will now be available as an option, although the card surcharge will be 2.4% for Diners Club cards including GST. Bank
Account fees will incur a transaction fee of $0.44 including GST, but is limited in benefits compared to Credit Card. The existing payment method of cheque will remain. You have the option of entering into a direct debit arrangement or choosing to continue with the existing payment methods. Please note that by entering into a direct debit arrangement with the College, you will be agreeing to remain with direct debit as your payment method for your account at all times thereafter. As noted above, you must enter into a direct debit arrangement with the College if you wish to choose the instalment frequency of weekly, fortnightly or monthly instalments for your tuition fees. 4. Voluntary Building Fund Donation and Direct Debit All Families are invited to make tax deductible voluntary donations to the Victory College Building Fund to help meet the challenge of maintaining and developing the College s wonderful campus and extensive buildings and facilities. If you elect to enter into a direct debit arrangement, you will be asked to specify the amount you elect to donate to the Voluntary Fund each year. You can change this election at any time by notifying the College in writing. Your annual donation will be divided into equal instalments and a separate receipt can be provided on request. Please note the College will pay the transaction fee for this amount. 5. Tuckshop Parents are able to make pre-paid credit card payments via the online portal towards family based Tuckshop accounts. Please see Victory College reception to open an account. 6. Next Steps and Contact In order to enter into a direct debit arrangement with the College, please complete the attached Parent Direct Debit Request Form and return it to the College reception at your earliest convenience. Please retain a copy of the Direct Debit Request Service Agreement for your own records. If you have any queries about the new Payment Options, please contact the College Bursar, on 07 5482 8206 or email at bursar@victorycollege.com Yours sincerely Kerri Dailly Business Manager
Earn Credit Card Reward Points When You Pay School Fees & Other School Related Expenses Earn Rewards Earn credit card reward points. Flexible Pay tuition fees, donations, excursions etc. Make payments anytime, anywhere. Online Payment Option Secure online payment portal to pay school fees and other expenses online by credit or debit card. Save time Your fees can be processed automatically when each instalment is due. Simplified Only one form to complete until graduation. Multiple payment options Choose credit card, debit card or bank account. Email payment confirmation Informing you every time a payment is made. Make paying your school fees rewarding!
Parent Registration Form 1. Parent/Guardian Details: Preferred Contact: Name: Email: Address: Phone (via SMS): Date of Birth (For ID purposes) / / 2. Payment Instalment Frequency: Weekly instalments Monthly instalments Once Off instalments Fortnightly instalments Quarterly instalments AlternativeDate Date and Amount Organised with Bursar Alternative Organised with Bursar / / $ 3. Voluntary Contribution to Victory College Building Fund: All Families are invited to make tax deductible voluntary contributions to help meet the challenge of maintaining and developing the College s campus. Please indicate the amount you elect to contribute each year. You can change this election at any time by notifying the College in writing. Your annual contribution will be divided into equal instalments or can be deducted on an annual basis in June. If you wish to cancel your contribution, you can do so by letting the College know in writing. Surcharge fee will be absorbed by the college. Amount (please specify): $$ I wish to make a once of payment of $$ per annum on the 25th of June each year I do not wish to contribute the Victory College Foundation Building Fund
4. Payment Account: The balance due on your Statement will be Direct Debited on Friday weekly/ fortnightly/ monthly/ quarterly or the 28th of the month from your nominated Payment Account. The nominated account can either be a Credit/Debit card or Bank Account. Payment processing fees may apply (see below). Payment Processing Fees (inc GST) Visa or MasterCard Credit Card or Debit Card 1.1% Diners Club 2.4% The payment processing fee (if any) will be added to the statement balance amount to be direct debited from your Payment Account. Please specify your Payment Account by completing either Credit/Debit Card details or Bank Account details below. Card Number Name on Card Card Expiry / OR Bank Account Name BSB - Account Number Account Holder Signature Date: FAMKEY: / /
Transactions will appear on your bank or card statement as SCHOOL EASYPAY AUSTRALIA ROZELLE 5. Account Holder Declaration: I/we hereby register with School EasyPay ( SEP ) and authorise Victory College ( College ) and SEP to process payments from the bank or card account nominated above in accordance with the Statements provided by the College, this Parent Set Up form (PSF) and the School EasyPay Terms & Conditions (SEPTC) which are available from the College, on www.schooleasypay.com.au or by emailing info@schooleasypay.com.au. I understand that card payment processing fees apply (incl. GST) of: Visa & MasterCard Credit or Debit Cards: 1.1%, Diners: 2.4%, Bank Account: $0.44 and that these card processing fees will be added to any balance due on my Statement from the College. By signing this PSF, I confirm the information above is true and correct, that I have read and understood the PSF and the SEPTC, that I agree to be bound by the PSF and the PSF and SEPTC and that I agree that henceforth I am required to maintain at all times an appropriate Direct Debit Authority with the College authorising the College to initiate the direct debit of the fees and other charges payable. I understand that this arrangement will remain in place until such time as it is cancelled by me in writing, or by the College or by SEP. I understand and agree that all payment related queries or disputes should be resolved with the College. Direct Debit Request: I/we hereby request that moneys due in terms of the repayment arrangements covered by this document be drawn by School EasyPay (User ID: 428563) under the Direct Debit System from my/our account stated above. I/we acknowledge that this Direct Debiting arrangement is governed by the terms of the Direct Debit Service Agreement received from School Easy Pay.
School EasyPay PO Box 177 Balmain NSW 2041 (02) 9556-7506 Direct Debit Request Service Agreement This is your Direct Debit Service Agreement with School EasyPay (User ID: 428563), part of Zenith Payments Pty Ltd ABN 71 083 359 684. It explains what your obligations are when undertaking a Direct Debit arrangement with us. It also details what our obligations are to you as your Direct Debit provider. Please keep this agreement for future reference. It forms part of the terms and conditions of your Direct Debit Request (DDR) and should be read in conjunction with your DDR authorisation. Definitions 1. Debiting your account 2. Amendments by us 3. Amendments by you 4. Your obligations account means the account held at your financial institution from which we are authorised to arrange for funds to be debited. agreement means this Direct Debit Request Service Agreement between you and us. banking day means a day other than a Saturday or a Sunday or a public holiday listed throughout Australia. College means Victory College (ABN: 90 800 927 522) debit day means the day that payment by you to us is due. debit payment means a particular transaction where a debit is made. direct debit request means the Direct Debit Request between us and you. us or we means School EasyPay, (the Debit User) you have authorised by requesting a Direct Debit Request. you means the customer who has signed or authorised by other means the Direct Debit Request. your financial institution means the financial institution nominated by you on the DDR at which the account is maintained. 1.1 By signing a Direct Debit Request or by providing us with a valid instruction, you have authorised us to arrange for funds to be debited from your account. You should refer to the Direct Debit Request and this agreement for the terms of the arrangement between us and you. 1.2 We will only arrange for funds to be debited from your account as authorised in the Direct Debit Request. or We will only arrange for funds to be debited from your account if we have sent to the address nominated by you in the Direct Debit Request, a billing advice which specifies the amount payable by you to us and when it is due. 1.3 If the debit day falls on a day that is not a banking day, we may direct your financial institution to debit your account on the following banking day. If you are unsure about which day your account has or will be debited you should ask your financial institution. 2.1 We may vary any details of this agreement or a Direct Debit Request at any time by giving you at least fourteen (14) days written notice. You may change, stop or defer a debit payment, or terminate this agreement by providing your school or us with at least 3 days notification by writing to: School EasyPay, PO Box 177, Balmain, NSW 2041 or by telephoning us on (02) 95567506 during business hours; or arranging it through your own financial institution, which is required to act promptly on your instructions. 4.1 It is your responsibility to ensure that there are sufficient clear funds available in your account to allow a debit payment to be made in accordance with the Direct Debit Request. 4.2 If there are insufficient clear funds in your account to meet a debit payment: (a) you may be charged a fee and/or interest by your financial institution; (b) you may also incur fees or charges imposed or incurred by us; and (c) you must arrange for the debit payment to be made by another method or arrange for sufficient clear funds to be in your account by an agreed time so that we can process the debit payment. 4.3 You should check your account statement to verify that the amounts debited from your account are correct
5 Dispute 6. Accounts 7. Confidentiality 8. Notice 5.1 If you believe that there has been an error in debiting your account, you should notify us directly on (02) 95567506 and confirm that notice in writing with us as soon as possible so that we can resolve your query more quickly. Alternatively you can take it up directly with your financial institution. 5.2 If we conclude as a result of our investigations that your account has been incorrectly debited we will respond to your query by arranging for your financial institution to adjust your account (including interest and charges) accordingly. We will also notify you in writing of the amount by which your account has been adjusted. 5.3 If we conclude as a result of our investigations that your account has not been incorrectly debited we will respond to your query by providing you with reasons and any evidence for this finding in writing. You should check: (a) with your financial institution whether direct debiting is available from your account as direct debiting is not available on all accounts offered by financial institutions. (b) your account details which you have provided to us are correct by checking them against a recent account statement; and (c) with your financial institution before completing the Direct Debit Request if you have any queries about how to complete the Direct Debit Request. 7.1 We will keep any information (including your account details) in your Direct Debit Request confidential. We will make reasonable efforts to keep any such information that we have about you secure and to ensure that any of our employees or agents who have access to information about you do not make any unauthorised use, modification, reproduction or disclosure of that information. 7.2 We will only disclose information that we have about you: (a) to the extent specifically required by law; or (b) for the purposes of this agreement (including disclosing information in connection with any query or claim). 8.1 If you wish to notify us in writing about anything relating to this agreement, you should write to: School EasyPay, PO Box 177 Balmain NSW 2041 8.2 We will notify you by sending a notice in the ordinary post to the address you have given us in the Direct Debit Request. 8.3 Any notice will be deemed to have been received on the third banking day after posting.