RFP REFERENCE NUMBER: IT-12/2017-18 DATE: 22.11.2017 STOCK HOLDING CORPORATION OF INDIA LIMITED REQUEST FOR PROPOSAL (RFP) DOCUMENT FOR DISPOSAL OF OLD SERVER STORAGES ON AS Page 1 of 11
DISCLAIMER The information contained in this Request for Proposal (RFP) document or information provided subsequently to bidder(s) or applicants whether verbally or in documentary form by or on behalf of Stock Holding Corporation of India Limited (StockHolding), is provided to the bidder(s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. This RFP document is not an agreement and is not an offer or invitation by StockHolding to any parties other than the applicants who are qualified to submit the bids ( bidders ). The purpose of this RFP is to provide the bidder(s) within formation to assist the formulation of their proposals. This RFP does not claim to contain all the information each bidder may require. Each bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP and where necessary obtain independent advice. StockHolding makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP. StockHolding may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP. Page 2 of 11
Invitation for bids Bids are invited from registered recycler / Pre-processor of e-waste with MOEF/Central Pollution Control Board/Karnataka and Maharashtra State Pollution Control Board/any other State Pollution Control Board etc. for the Disposal of Old Server Storages on as is where is basis The bidding document or corrigendum/ amendments (addendums) can be downloaded at website: http://www.stockholding.com or http://www.shcil.com under Notices tag (link) RFP Document Details Name of Organization Stock Holding Corporation of India Limited RFP Reference No. IT-12/2017-18 Requirement Disposal of Old Server Storages on as is where is basis through e-waste registered vendors Location Mahape (Navi Mumbai), Airoli and Bangalore Date of issue of RFP document 22 nd November 2017 Email for submission of queries / itpr@stockholding.com inspection Address Vice President - Information Technology StockHolding House Plot No. P-51, T.T.C. Industrial Area M.I.D.C., Mahape, Navi Mumbai PIN 400710 Submission of technical & commercial On or before 13 th December 2017 Between 10:00 Hours Price bids to 17:00 Hours E-bidding to be facilitated by M/s. e-procurement Technologies Ltd.(ETL), Ahmedabad, on behalf of Stock Holding Corporation of India Limited Address for online submission of bids Bid must be submitted online on https://stockholding.auctiontiger.net Contact Details of M/s. e-procurement Mr. Manan Jani Phone: +91-79- 40270 582 567 Technologies Ltd.(ETL), Ahmedabad Email: manan.jani@auctiontiger.net Ms. Manalee Madhu Phone: +91-79-40230802 Email: manalee@auctiontiger.net This bid document is not transferable Page 3 of 11
Requirement Disposal of Old IBM Server Storages on as is where is basis at Mahape (Navi Mumbai), Airoli (Navi Mumbai and Bengaluru (Karnataka) Bill of Material for the requirement S/N. Product Description Serial No. of product Location 1 IBM 8300 Enterprise Storage 75NF600 Mahape 2 IBM 8300 Enterprise Storage 75NF580 Airoli (SIFY IDC) 3 IBM 8300 Enterprise Storage 75NF680 Bengaluru (SIFY IDC) Location Addresses: 1) Stock Holding Corporation of India Limited SHCIL House, Plot No.-51, T.T.C. Industrial Area, M.I.D.C., Mahape, Navi Mumbai PIN 400710 Maharashtra State Contact Person: Mr. Prashant Hote / Mr. Vishwas Bhujle Ph. (022) 61778044 / 022 61778016 2) Stock Holding Corporation of India Limited C/O SIFY Technologies Limited, 3rd Floor, Cyber Park, Bangalore PIN 560100 Karnataka State. Contact Person: Mr. C N Raghu, Ph. 3) Stock Holding Corporation of India Limited Terms and Conditions 1. E-Waste certificate issued for the products scrapped should be given to SHCIL within 3 weeks from the date of disposal. 2. The bidders may inspect the items on predetermined dates and satisfy themselves about the items they are bidding for, as the items condition is on As is where is basis 3. The items shall be disposed-off / sold to the highest price bidder (H1) 4. No items, once disposed to the successful bidder, shall not be taken back by Stock Holding Corporation of India Limited 5. The successful bidder shall be required to lift all the items from the disposal site to its premises within three weeks after the payment of the quoted bid / amount from the date of confirmation for pick up the material. Page 4 of 11
6. The total price should be exclusive of all applicable taxes & levies with all misc. charges like transportation, labour, packing or any other expenses. The Taxes and packing charges and Misc. charges should born by the bidder. 7. The detail list of items may be referred while submitting the bid. However if there is any deviation in model/make as per the list, than the actual model of the item will be final. No claim for this will be considered. 8. Vendor must provide digitally signed (preferred) certificate of proof of secure erasure for auditing which needs to be compliant with international data privacy regulations and guidelines, including ISO 27001 and ISO 27040 9. All dismantling, transportation and all/any associated costs involved need to be borne exclusively by the bidder. 10. The successful bidder has to make payment in the form of RTGS/NEFT or Demand Draft in favor of Stock Holding Corporation of India Limited, Payable at Mumbai within 7 days after confirmation, failing which the offer will be cancelled Submission of Proposal: The response to this RFP will be submitted by way of two stage bidding process. The technical proposal with the relevant information / documents / acceptance of all terms and conditions and eligibility criteria as described in this RFP document will be submitted by bidder (vendor) online through M/s e-procurement Technologies Ltd.(ETL), Ahmedabad, the outsourcing agency approved by Stock Holding Corporation of India Ltd (StockHolding) for e-bidding on the website (https://stockholding.auctiontiger.net). The bidders will have to upload the duly signed and scanned RFP submission relevant document(s) as part of technical bid. All Annexure Forms will have to be filled and submitted online. The Technical Bid with relative documents must be submitted online. The bidders are requested to note that they cannot make their online submission after the time stipulated above and no extension of time will normally be permitted for submission of bid. The bidders are requested to note that it is mandatory to have a valid digital certificate and Encryption issued by any of the valid certifying authority approved by Government of India to participate in the online bidding. The bidders are requested to ensure that they have the same, well in advance or if any assistance is required for the purpose, bidders can contact service provider (M/s e-procurement Technologies Ltd.). Page 5 of 11
Minimum requirement for e-bidding: 1. Computer / Laptop (Notebook) with internet connection 2. Operating system - Windows XP Service pack -3 / VISTA/ Windows 7 or above 3. Digital certificate - Class II or III, Signing and Encryption Invitation for bids This Invitation for bids is for Disposal of Old Server Storages on as is where is basis at StockHolding s office(s) as per bill of material Due Diligence: The bidder is expected to examine all instructions, Forms, Terms, Conditions and Specifications in this RFP. Bids shall be deemed to have been made after careful study and examination of this RFP with full understanding of its Implications. The Bid should be precise, complete with all details required as per this RFP document. Failure to furnish all information required by this RFP or submission of Bid not as per RFP requirements will be at the bidder s risk and may result in rejection of the bid and the decision of StockHolding in this regard will be final and conclusive and binding. Cost of Bidding: The bidder shall bear all costs associated with the preparation & submission of its bid and StockHolding will in no case be held responsible or liable for these costs, regardless of the conduct or outcome of the bidding process Validity of offer: The offer should remain valid for a period of at least 30 days from the date of bid opening Eligibility Criteria: SI. Criteria Documents to be submitted by bidder 1 The bidder should have registered Certificate of incorporation office in India 2 The bidder should be an authorized for carrying out recycling of e-waste IT equipment(s) Valid Registration certificate with the valid period for Air & Water Prevention and recycling / Pre-processing of e-waste with Ministry of Environment and Forest (MOEF) /Central Pollution Control Board/ Maharashtra State Pollution Control Board/any other State Pollution Control Board for Disposal of hazardous waste management of IT & Telecom & Consumer Equipment as e-waste management 3 The vendor (bidder) should have experience for e-waste disposal of IT Equipment A self-declaration by the bidder on its company s letter head Page 6 of 11
Bidder may enclose sufficient documents regarding execution of Government work order, specifically Disposal of e-waste. Important Bidder should upload all supporting documents at the time of submitting technical bid, duly signed and stamped on their company s letter head as online submission Bidder without having above registration and authorization will be not allowed to participate in the bid. Bidder who have submitted the bids and whose offers are found technically suitable shall be informed. BIDDING PROCEDURE Bids are invited in two bid systems, (1) Technical/Eligibility & (2) Commercial, which shall be submitted online 1. Technical Bid a. The bidder will submit the Technical Bid online as per Eligibility Criteria, Checklist, Covering Letter, Compliance Letter (Bids must be submitted online on https://stockholding.auctiontiger.net) 2. Price (Commercial) Bid a. Price (Commercial) Bid of only eligible bidders will be considered. (Bids must be submitted online on https://stockholding.auctiontiger.net) b. Price (Commercial) Bid should be exclusive of all taxes & levies but inclusive of all miscellaneous charges like transportation, labour and other expenses. The successful bidder has to arrange packing, labour and associated costs for removing the material. The bidder/vendor is requested to submit their final no regret price c. There should not be any hidden / conditional costs in the bids and in the event of their presence in the bid, the bid is liable to be rejected. d. No open ended / conditional bid shall be entertained and are liable for rejection. 3. Submission of Bids a. The Technical Bid and Commercial Bid must be submitted online as per schedule. Technical Bid and Commercial Bid should be complete in all respects and contain all information asked for in this RFP document b. The offer should be valid for a period of at least 30 days from the date of opening of bid c. The bidder shall fulfill all statutory requirements as described by the law and Government notices. The bidder shall be solely responsible for any failure to fulfill the statutory obligations and shall indemnify StockHolding against all such liabilities, which are likely to arise out of the agency s failure to fulfill such statutory obligations d. The bidder shall be solely responsible either for any injury, damage, accident to the workman employed by the bidder for any loss or damage to the equipment / property in the areas of work as a result of negligence/carelessness of its deployed resources for pickup of material e. No request for any further extension of the above deadline shall be entertained. Delayed and/or incomplete bid shall not be considered. Page 7 of 11
TECHNICAL BID FORMAT (TO BE SUBMITTED ALONG WITH TECHNICAL BID) SI. Criteria Documents to be submitted by bidder 1 The bidder should have registered office in India 2 The bidder should be an authorized for carrying out recycling of e-waste IT equipment(s) 3 The vendor (bidder) should have experience for e- Waste disposal of IT Equipment Certificate of incorporation Valid Registration certificate with the valid period for Air & Water Prevention and recycling / Preprocessing of e-waste with Ministry of Environment and Forest (MOEF) /Central Pollution Control Board/ Maharashtra State Pollution Control Board/any other State Pollution Control Board for Disposal of hazardous waste management of IT & Telecom & Consumer Equipment as e-waste management A self-declaration by the bidder on its company s letter head Compliance (Yes/No) Documents attached (Yes/No) Page 8 of 11
PRICE COMMERCIAL BID Reference: RFP Document No. IT-12/2017-18 SI. Requirement Unit Cost (Rs.) 1 DISPOSAL OF OLD IBM Server Storage DS8300 (RFP REFERENCE NUMBER: IT-12/2017-18 Quantity (Nos.) 3 Total Cost (Rs.) Note: The above prices are exclusive of all taxes & levies but inclusive of all miscellaneous charges like transportation, labour and other expenses Note: Bidder must take care in filling price information in the Commercial Offer, to ensure that there are no typographical or arithmetic errors. All fields must be filled in correctly. Please note that any Commercial Offer, which is conditional and / or qualified or subjected to suggestions, will also be summarily rejected. This offer shall not contain any deviation in terms & conditions or any specifications, if so such an offer will also be summarily rejected. Page 9 of 11
COMPLIANCE STATEMENT (To be submitted along with technical bid) Subject: RFP for Disposal of Old Non-Serviceable Server Storages (DS8300) on as is where is basis Ref: RFP IT-12/2017-18 Dated 22.11.2017 DECLARATION We understand that any deviations mentioned elsewhere in the bid will not be considered and evaluated by the Stock Holding Corporation of India Limited. We also agree that the Stock Holding Corporation of India Limited reserves its right to reject the bid, if the bid is not submitted in proper format as per subject RFP. Compliance Compliance Remarks / Deviations (Yes / No) Terms and Conditions Scope of Work (If left blank it will be construed that there is no deviation from the specifications given above) Date: Signature with seal Name: Designation: Page 10 of 11
DETAILS OF THE BIDDER (Applicable for short-listed / successful bidder) Details filled in this form must be accompanied by sufficient documentary evidence, in order to facilitate StockHolding to verify the correctness of the information. 1) Name of Company: 2) Postal Address: 3) Telephone, Mobile and Fax Numbers: 4) Name and designation of the person authorized to make commitments to StockHolding 5) Email Address: 6) Website address of the Company: 7) Year of commencement of Business: 8) GSTIN Registration Number: 9) Complete company name with address, contact person, Telephone No(s)., email address on which the Purchase Order should be placed if contract is awarded 10) PAN No of the Company: 11) Bank account details of the company (attach copy of cancelled Cheque): Place: Date: Signature of authorized official, designation and stamp Page 11 of 11