rlsd 1:ARErio'i~DEi'F,Ni)E:';1"sc:HooL ])'1STRIC'r To: From: School Board of Trustees Laredo Independent School District 1702 Houston Street Laredo, Texas 78040 -a/2 Rodolfo Sanchez, RTA, CSTJ>/'J~ ~~ - Director of Tax Collections (/7' Date: 05,2004 Re.: 2004, Collection Report Repeat Performance...96.26% Collection Rate...Sustained... THREE YEARS...Strong AndCounting... It took $1.548.719.53 more this year to sustain the same tax rate as last year!, This report is the final report for the 2003 tax collection period. The current year to date collections (October 2003 to 2004) ending on 30,2004 were $21,065,821.97 or 96.26%. Last year, during the same period, the tax collections were $19,517,102.44 or 96.00%. This represents a year to date increase of$1,548,719.53. 2003 LISD COLLECTIONS 2002 LISD COLLECTIONS OPENING LEVY $21,344,509.74 $ 20,378,959.21 Oct. IAug. Supplements Oct. IAug Adjustments August Ending Levy (adj.) Supplements Adjustments Ending Levy (adj.) Current Year Collections: YTD Current Year Collections: Current Year Collection Rate: + 163,986.36 + 374,857.54 $ 21,883,353.64 + 0 + 75.14 $ 21,883,428.78 $ 171,535.25 $ 21,065,821.97 96.26% + 64,397.89-102,468.95 $ 20,340,888.15 + 0-9,957.87 $ 20,330,930.28 $ 173,810.54 $ 19,517,102.44 96.00% C:rudy/word/newtax/2003isdrmpt/sept04
Month of, 2004 Data Analysis Sheet for the Tax Office WHAT? After reviewing the data, what vatterns do you see? Repeat Performance...96.26% Collection Rate...Sustained...THREE YEARS STRONG... and counting!!!! The property tax collection rate is 96.26%. The August rate was 95.48%. THIS IS THE THIRD YEAR IN A ROW OF THIS HISTORIC ACCOMPLISHMENT! As Director of Tax Collection for the third year, it is very reassuring that, against the norm, this type of results are achieved in an inter city school district. This type of results is only possible through a strong co-operative relationship within the Finance Division. From the data, what are the areas of strenf!ths? The Tax Office made a commitment last, 2003. It committed itself to focus on the "HUMAN ASPECT" of tax collections. Through the application of uniform and equal treatment of taxpayers, the Tax Office was able to reach outstanding results. Continuous and effective tax collections were employed through out the year. These strategies are listed in the next section. Strategies employed this year included:. Newspaper Ads. Post Card Mailers. Telecheck Check Verification.Referral Forms. Phone Calls. Delinquent Roll Analysis. Hardship Qualification Form. Payroll Insert Flyer. ARB Review Changes. Tax Office Brochure. Staff Training: 36 hours on Property Tax Law & Application. Currency/Coin Counters to facilitate Cashier Accuracy. Counterfeit Detection. Crowd Control Device. "On Demand" Cashier Information Data (PC Desktop) From the data, what are the areas that need imvrovement or attention? Each item listed above will undergo a through evaluation and adjustments and/or improvements will follow. In the end, a better and more effective Tax Office Staff will be able to provide better customer service. WHY? What are the possible casual factors for areas in need of improvement or attention? All systems and procedures need to undergo evaluation. These strategies are no exemption. HOW? How do you explain the casual factors? The 2004 tax year will bring many challenges. The Tax Office must do all it can to improve and solidify its positioning among all area tax collection agencies. IN CONCLUSION? What do you conclude from your analysis? The success of any taxing entities lies on its ability to acknowledge, towards increased tax collections. accept and redirect it energies WHAT'S NEXT? Identify improvement strategies for areas of need? The Tax Office Director and John Kazen will continue to work together to establish strategies to clean up the delinquent roll.
LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR MONTHLY; SEPTEMBER, 2004 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCEFUND Current Year $ 204,906.18 * 5711.00CurrentYear Taxes $ 151,010.45 Delinquent Years $ 90,270.29 5716.00 P & 1Current Year $ 29,377.95 Sub-Total: All Years $ 295,176.47 * 5712.00 Delinquent Levy $ 46,251.77 Returned Ck Fees $ 175.00 5749.12 Returned Ck Fees $ 175.00 Refunds $ 4,457.62 5717.02 Tax Certificates $ 8 Tax Certificates $ 8 5718.00 P&I Delinquent $ 29,577.50 Attorney Fees $ 40,748.59 $ Escrow/Deferred Taxes $ 4,256.37 2111.02 Refunds $ 4,457.62 Sub-Total: All Other $ 49,717.58 2111.10 Attorney Fees $ 40,748.59 Total Collections $ 344,894.05 2311.02 Escrow/Deferred Taxes $ 4,256.37 Total Maintenance Fund $ 305,935.25 I\) MAINTENANCE FUND DISTRIBUTIONS: SINKING FUND *1221.00 Taxes Receivable $ 197,262.22 **5711.00 Current Year Taxes $ 20,524.80 ARB ADJUSTMENTS $ (66.15) 5716.00 P & I Current Year $ 3,992.98 2311.00 Deferred Revenue $ 197,196.07 **5712.00 Delinquent Taxes $ 7,102.73 SINKING FUND 5718.00 P&I Delinquent $ 7,338.29 **1221.00 Taxes Receivable $ 27,627.53 $ ARB ADJUSTMENTS $ (8.99) Total Sinking Fund $ 38,958.80 2311.00 Deferred Revenue $ 27,618.54 Total Distribution $ 344,894.05 **'''Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04 REVISED 9/98 I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above stat~ent is true and correct.,- of collections made by me, and distributed thereof for MONTHLY; SEPTEMBER, 2004, A.D., odolfo Sanchez Director of Tax Collections and Special Projects
LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR Y-T-D; OCT '03 TO SEPTEMBER '04 FY 2005 (,.) COLLECTIONS DISTRIBUTIONS: MAINTENANCEFUND Current Year $ 21,458,374.97 * 5711.00 Current Year Taxes $ 18,545,235.65 Delinquent Years $ 1,280,967.97 5716.00 P & I Current Year $ 345,582.67 Sub-Total: All Years $ 22,739,342.94 * 5712.00 Delinquent Levy $ 833,351.09 Returned Ck Fees $ 1,940.63 5749.12 Returned Ck Fees $ 1,940.63 Refunds $ 44,665.28 5717.02 Tax Certificates $ 2,44 Tax Certificates $ 2,44 5718.00 P&I Delinquent $ 290,188.60 Attorney Fees $ 309,608.84 $ Escrow/DeferredTaxes $ 45,983.90 2111.02 Refunds $ 44,665.28 Sub-Total: All Other $ 404,638.65 2111.10 Attorney Fees $ 309,608.84 Total Collections $ 23,143,981.59 2311.02 Escrow/DeferredTaxes $ 45,983.90 MAINTENANCE FUND Total Maintenance Fund $ 20,418,996.66 DISTRIBUTIONS: SINKING FUND *1221.00 Taxes Receivable $ 19,378,586.74 **5711.00 Current Year Taxes $ 2,520,586.32 ARB ADJUSTMENTS $ (700,483.40) 5716.00 P & I Current Year $ 46,970.33 2311.00 Deferred Revenue $ 18,678,103.34 **5712.00 Delinquent Taxes $ 106,803.26 SINKING FUND 5718.00 P&I Delinquent $ 50,625.02 **1221.00 Taxes Receivable $ 2,627,389.58 $ ARB ADJUSTMENTS $ (79,946.50) Total Sinking Fund $ 2,724,984.93 2311.00 Deferred Revenue $ 2,547,443.08 Total Distribution $ 23,143,981.59 *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04 I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above statement of collections made by me, and distributed thereof for YEAR-TO-DATE; OCT '03 to SEPTEMBER '04, A9J~ is tria and correct. ~.J /r Rodolf~ Sa'hez t Director of Tax Collections and Special Projects
Budgeted Tax Revenues vs. Actual Tax Revenues Year to Date Totals: september 1, 2004 to september 30,2004 3O-Sep-04 Fund # 199: Maintenance and operations Account # Account Name Current Year: II $$ Collections Balance % Collections YTD Due YTD Total (OVERAGE) Percent 199-00-5711-00-000-4-00-000 Current Year Taxes 199-00-5716-00-000-4-00-000 P/I Current Year 199-00-5717-02-000-4-00-000 Tax Certificates Sub-total 19,535,17 151,010.45 350,00 29,377.95 4,00 8 19,889,17 180,468.40 151,010.45 19,384,159.55 0.77% 29,377.95 320,622.05 8.39% 8 3,92 2.00% 180,468.40 19,708,701.60 0.91% Delinquent Years: 199-00-5712-00-000-4-00-000 Delinquent Levy 199-00-5718-00-000-4-00-000 PII Delinquent Years Sub-total 620,00 46,251.77 260,00 29,577.50 880,00 75,829.27 46,251.77 573,748.23 7.46% 29,577.50 230,422.50 11.38% 75,829.27 804,170.73 8.62% M/O Total 20,769,17 256,297.67 256,297.67 20,512,872.33 1.23% Fund # 511: Interest and Sinking Current Year: 511-00-5711-00-000-4-00-000 Current Year Taxes 511-00-5716-00-000-4-00-000 P/I Current Year Sub-total 2,232,734.00 20,524.80 25,00 3,992.98 2,257,734.00 24,517.78 20,524.80 2,212,209.20 0.92% 3,992.98 21,007.02 15.97% 24,517.78 2,233,216.22 --- - 1.09% Delinquent Years 511-00-5712-00-000-4-00-000 Delinquent Taxes 511-00-5718-00-000-4-00-000 P/I Delinquent Years Sub-total 85,00 7,102.73 45,00 7,338.29 130,00 14,441.02 7,102.73 77,897.27 8.36% 7,338.29 37,661.71 16.31% 14,441.02 115,558.98 11.11% lis Total 2,387,734.00 38,958.80 38,958.80 2,348,775.20 1.63% Grand Total 23,156,904.00 295,256.47 295,256.47 22,861,647.53 1.28% Sou"" L.I.S.D. r", Offi" c:rudvlexcelllnewtaxi2003iisdrp,lmois09/04 4
Local Current Year Property Tax Revenues Historical Data: October 1, 2003 through 30, 200<1 september 30,2004 MOnthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly MOnthly Total Tax Original collections COllections COllections COllections COllections Collections COllections Collections COllections COllections Collections COllections Oct.lSept. Coil. Year Levy October November December January February March April May June July AUgust Collections Rate 2003 21,344,509,74 1,499,929.66 2,865,707.62 4,300,606.17 7.390.886.60 1.105.524.11 1.038.981.72 653,593.04 404.977.88 970,887.81 457,354.07 205.838.04 171,535.25 21.065,821.97 96.26 2002 20,378.959.21 1.926.978.67 2,420,665.72 4.188.113.88 6.612.161.74 1.103.922.62 616,917.68 404,303.24 432.320.23 1,142.537.00 245,224.15 250.146.97 173.810.54 19.517,102.44 96.00 2001 18,828.677.45 1.753.571.73 2.122,554.87 3.996.121.65 6.024.842.96 907.262.17 522.995.07 415,702,42 415.244.52 1,209,821.72 272,360.13 224.017.26 132.948.35 17.997,442.85 96.00 2000 17.854.903.73 160,953.94 1.993,779.32 3.982,289.16 5,208.121.87 2.829.291.53 625,132.86 293,276.09 333.194.87 1,046.965.14 231,995.19 177.907.03 102,236.12 16.985,143.12 95.21 1999 16.697.681.18 1,357.933.61 1.786.304.65 4.347,230.67 2.653.591.62 3.017.002.65 644.315.69 251,824.44 247.726.27 822,135.71 234,413.59 157.850.54 156,677.24 15,677.006.68 94.71 1998 15.224.087.66 1.355.589.31 1,412.112.00 2.678.216.54 5.814.917.36 646.268.08 510.026.86 266,572.83 246.362.56 852.696.22 193,458.32 222,402.85 113,424.66 14.312.047.59 94.51 1997 14.295.065.66 1.710,492.11 1.169.773.28 2.381,143.80 5.392.938.24 696.385.46 545.375.87 325.671.74 244.505.69 492.399.18 259,652.65 183,590.40 157.147.28 13,559.075.70 95.72 Total 82.900,415.68 6.338.540.70 8,484.524.12 17,385.001.82 25,094,412.05 8.096,209.89 2,847,846.35 1.553.047.52 1,487.033.91 4,424,017.97 1.191,879.88 965,768.08 662,433.65 98.047.818.38 200 Local Property Tax Revenues, 'RevenueCoUectionTrend 22,000,000 Local, Property Tax Levies 96,50 Local Property Tax Collection Percent Histo 180 21,500,000 21,340.-,- U1 160,000 21,000,000 140,000 20,500 20378959 120 20,000,000 100,000 19,500,000 96,00 96,00 96,00 80,000 60,000 40,000 20,000 19,000,000 18,500,000 18,000,000 18.828,677 0 2004 2003 2002 17,500,000 Levy Levy Levy 2003 2002 2001 Maximum Potential Levy Based on Each Year's Taxable Value 95.50 I- 2004 2003 2002 so"". LI5,D."'Office,,"cell' n.w,"" """ "'_5",t~b".D4\ h'''or',,' doro
property Tax Levies and collections Table september 1, 2004 to september 30, 2004 Laredo Independent school District 30'Sep'04 FYI FYI Tax Year property Tax Levy f>sof 8.31.04 YTD A.R.B. Net Adjustments penalty & Interest COllected Total 2004 LEVY WRITE.OFF LlSD 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991.01 1992.01 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 85.35 98.86 98.84 166.55 215.66 273.36 318.07 362.49 512.12 505.38 719.02 820.38 955.68 1,189.22 1,590.30 3,257.49 2,938.50 4,547.76 25,738.31 35,396.78 31,751.68 35,195.20 44,888.49 48,465.73 56,199.07 8,138.87 14,664.67 133,380.33 153,677.72 182,265.15 174,414.17 128,195.08 146,006.44 173,781.74 241,719.82 302,421.62 496,064.64 1,0 75.14 85.35 98.86 98.84 166.55 215.66 273.36 318.07 362.49 512.12 505.38 719.02 820.38 955.68 1,189.22 1,590.30 3,257.49 2,938.50 4,547.76 25,738.31 35,396.78 31,751.68 35,195.20 44,888.49 48,465.73 56,199.07 8,138.87 14,664.67 133,380.33 153,677.72 182,265.15 174,414.17 128,195.08 146,006.44 173,781.74 241,719.82 302,421.62 496,064.64 1,029,333.26 5.25 2.56 2.55 3.13 3.60 3.89 3.89 3.89 4.87 29.38 38.92 38.92 39.01 38.91 51.53 189.46 252.86 305.69 553.78 575.33 438.37 621.11 711.74 661.19 725.08 103.41 144.89 1,081.14 1,247.65 1,777.29 2,167.21 1,472.89 2,024.32 4,871.56 6,334.86 9,274.91 17,549.46 171,535.25 6.15% 2.59% 2.58% 1.88% 1.67% 1.42% 1.22% 1.07% 0.95% 5.81% 5.41% 4.74% 4.08% 3.27% 3.24% 5.82% 8.61% 6.72% 2.15% 1.63% 1.38% 1.76% 1.59% 1.36% 1.29% 1.27% 0.99% 0.81% 0.81% 0.98% 1.24% 1.15% 1.39% 2.80% 2.62% 3.07% 3.54% 16.66% 80.10 96.30 96.29 163.42 212.06 269.47 314.18 358.60 507.25 476.00 680.10 781.46 916.67 1,150.31 1,538.77 3,068.03 2,685.64 4,242.07 25,184.53 34,821.45 31,313.31 34,574.09 44,176.75 47,804.54 55,473.99 8,035.46 14,519.78 132,299.19 152,430.07 180,487.86 172,246.96 126,722.19 143,982.12 168,910.18 235,384.96 293,146.71 478,515.18 857, 93.85% 97.41% 97.42% 98.12% 98.33% 98.58% 98.78% 98.93% 99.05% 94.19% 94.59% 95.26% 95.92% 96.73% 96.76% 94.18% 91.39% 93.28% 97.85% 98.37% 98.62% 98.24% 98.41 % 98.64% 98.71 % 98.73% 99.01% 99.19% 99.19% 99.02% 98.76% 98.85% 98.61% 97.20% 97.38% 96.93% 96.46% 83.34% 19.45 9.33 9.14 11.03 12.48 13.24 13.01 12.78 15.71 92.99 120.85 118.52 116.45 113.82 147.64 538.07 687.43 794.50 1,373.07 1,357.40 981.80 1,316.25 1,423.47 1,239.48 1,275.61 169.53 207.49 1,443.72 1,456.56 2,059.74 2,250.74 1,352.02 1,601.27 2,749.51 3,213.49 3,521.80 5,076.40 33,370.93 S-Total: LlSD 3,480,278.66 75.14 3,480,353.80 224,889.75 6.46% 3,255,464.05 93.54% 70,286.72 2E 106,452.30 1,201.58 3,586,730.96 75.14 3,586,806.10 226,091.33 6.30% 3,360,714.77 93.70% 72,147.36 I I I I I #DIVIO! I I I #DIVIO! I I o.ool 75.14 3,586,806.10 226,091.33 6.30% 3,360,714.77 93.70% 72,147.36,d,!;pedal Projects for Laredo Independent School Di'trict do.olemn~ swea- lila' IIle above,ia'ementof collection, made by me, and distributed IIlereofformonlll of, Augu.t 2004 AD. is bue and 6 c: rudvl excelll newtaxl 20031 is,ii delocolll delq 04
30-Sep-04 Summary Delinquent Property Tax Revenues LEVY ONLY School Year Tax Year October November December January Febuary March April May June July August Total All 2003-2004 2003 145,505.51 56,261.00 115,119.70 84,021.23 77,912.07 54,111.10 72,950.54 85,480.01 75,610.31 66,174.77 60,025.48 54,556.08 947,727.80 2002-2003 2002 83,089.49 54,902.31 32,381.60 74,732.85 73,467.46 65,273.92 76,506.54 72,415.29 51,503.75 42,035.47 50,756.71 36,040.47 713,105.86 2001-2002 2001 105,509.63 93,590.45 74,763.76 77,281.79 73,783.17 89,511.29 74,660.10 70,950.05 58,696.34 42,149.77 52,997.57 38,175.08 852,069.00 2000-2001 2000 90,494.87 81,988.39 94,398.80 68,068.36 77,222.64 78,469.36 60,336.66 60,829,16 78,244.52 34,047,56 60,686.15 30,138.05 814,924.52 1999-2000 1999 159,755.39 87,954.07 87,930.15 26,080.22 100,359.56 118,704.36 89,749.14 80,819,12 49,227.50 36,659.86 27,660.62 37,836.49 902,736.48 1998-1999 1998 171,401.55 127,423.73 127,458.47 83,129.84 112,050.06 149,808.57 60,849.47 65,763.43 78,613.14 81,578.47 57,820.23 78,858,89 1,194,755,85 1997-1998 1997 88,649.99 124,886.36 127,082.11 148,520.05 138,673.68 190,436.50 185,332.47 195,593.32 147,591.17 160,600.59 95,737.04 86,658,97 1,689,762.25 1996-1997 1996 110,669.14 90,287.03 113,268.00 103,201.85 110,177.97 244,290.44 136,364.30 227,958.74 106,824.55 167,645.18 138,542.87 139,345.42 1,688,575.49 I Delinquent Property Tax Revenues Compares Collections For of each Year 60,00 50,00 40,00 30,00 20,00 10,00 2004 2003 2002 2001 Source' La"do 1.5. D. T., Otnee C "'dy @ 123w\ kazeo' 20031y\ del.cow4 4YrSum
l.l.s.d. SUCCESSOR-IN-INTEREST FOR DELINQUENT TAXES FOR MONTHLY; SEPTEMBER, 2004 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND Current Year $ 5761.01 Current Year Taxes $ Delinquent Years $ 3,062.22 5761.01 P & I Current Year $ Refunds (1111.00) $ 5761.01 Delinquent Levy $ 1,201.58 Sub-Total: $ 3,062.22 5761.01 P&I Delinquent $ 1,860.64 Attorney Fees (1111.10: $ 444.90 $ 2111.02 Refunds $ Total Collections $ 3,507.12 2111.10 Attorney Fees $ 444.90 Total Maintenance Fund $ 3,507.12 OCI Taxes Receivable $ ARB ADJUSTMENTS $ Deferred Revenue $ $1,201.58 $ $1,201.58 *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04 Total Distribution $ 3,507.12 I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District, do solemnly swear that the above statement of collections made by me, and distributed thereof for MONTHLY; SEPTEMBER, 2004, AA, istrue and correct. ~j h 7\.~n / - I '-' I RoaolfoSanchez. Directorof Tax Collectionsand Special Projects
L.I.S.D. SUCCESSOR-IN-INTEREST FOR DELINQUENT TAXES FOR Y-T-D; OCT '03 TO SEPTEMBER '04 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND Current Year $ 5761.01 Current Year Taxes $ Delinquent Years $ 16,385.95 5761.01 P & I Current Year $ Refunds (1111.00) $ 89.50 5761.01 Delinquent Levy $ 7,573.45 Sub-Total: $ 16,475.45 5761.01 P&I Delinquent $ 8,812.50 Attorney Fees (1111.10: $ 1,879.76 $ 2111.02 Refunds $ 89.50 Total Collections $ 18,355.21 2111.10 Attorney Fees $ 1,879.76 Total Maintenance Fund $ 18,355.21 <0 Taxes Receivable $ ARB ADJUSTMENTS $ Deferred Revenue $ $7,573.45 $89.50 $7,662.95 *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04 Total Distribution $ 18,355.21 I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for LI.S.D.-Webb County Education District, do solemnly swear that the above statement of collections made by me, and distributed thereof for YEAR- TO-DATE; OCT '03 TO ~EP"6-5R '04, is true and correct. C<~~* Rodolfo anchez. Director of Tax Collections and Special Projects