Alleghany County Public Schools

Alleghany County Public Schools 2012-2013 Operating Budget Presented By Sarah T. Campbell, Ph.D., Superintendent Approved by the Alleghany County School Board March 19, 2012 1

Budget Rationale Protect the integrity of the instructional program. Maintain division average of 20:1 pupil/teacher ratio Meet all state class size requirements Maintain full accreditation in all schools Maintain programs of instruction to meet needs of individual students Minimize layoffs. Take advantage of retirements, resignation, and unanticipated opportunities Monitor elementary per/pupil costs annually Monitor enrollment loss Monitor special education case loads Compensate employees fairly. Survey index and proximity cohort school divisions Hold regular budget meetings Obtain input from superintendent s advisory committees 2

State Revenue Current Allocation $16,035,957 Governor s Budget $15,503,881 House Budget $15,568,345 Senate Budget $15,671,649 Final FY 2013 Allocation *$15,555,533 Net Change from FY 2012 *($480,424) * Estimated 3

Total Revenue by Source FY 2012 FY 2013 Variance Enrollment 2,685 2,600 (85) Local Composite Index.2151.2297.0146 State $16,035,957 *$15,555,533 *($480,424) Federal $1,680,055 $1,631,518 *($49,337) Local $9,275,060 $9,275,060 0 Miscellaneous $630,578 $630,578 0 State Pass Through (VPI, Governor s School, etc.) Federal Pass Through (School Lunch Program) $482,072 $482,072 0 $643,100 $643,100 0 Total $28,747,622 $27,217,861 *($529,761) * Estimated 4

Expenditure Increases Category Variance VRS Increase (Employer Share) *($907,825) JRTC Funding Increase (Maximum allocation if CST Program reinstated) ($173,180) 2% Plus Step Salary Increase ($575,289) *Estimated Total *($1,656,294) 5

Total Fiscal Impact Category Variance State Reduction (Enrollment Loss + LCI Increase) *($480,424) Federal Reduction *($49,337) VRS Increase *($907,825) JRTC Increase (Maximum allocation) ($173,180) Salary Increase ($575,289) * Estimated Total *($2,186,055) 6

Expenditure Reductions FY 2013 Category Target Impact 1 Classroom Teacher BSE $56,508 Teacher Positions 1 Classroom Teacher MVE $56,508 1 Classroom Special Education Teacher MVE $56,508 2 Elementary Library/Media Positions Division $141,755 Instructional Support Positions Classified Support Positions 2 Regular Education Aides - Division $49,006 1 Special Education Aide MVE $24,503 50% Secretary AHS $8,455 Lunchroom Monitors MVES $1,744 Transportation Eliminate 2 bus routes (Rivermont and SPED) $53,696 Instructional Support Visiting International Faculty Services $17,962 Align Consumable Allocations with Enrollment Loss $2,550 Align Instructional Allocations with Enrollment Loss $16,358 Other Reduce summer energy costs (Four 10-hour work days for 10 weeks) $5,000 TOTAL $490,533 7

Budget Summary Impact Total State and Federal Revenue Reduction $529,761 Total Expenditure Increase (VRS + JRTC + Salary) +$1,656,294 Net Budget Deficit *($2,186,055) Total Enrollment Loss + LCI Reductions - $490,533 Total Request for Increase in Local Revenue (Net Budget Deficit) (Enrollment Loss/LCI Reductions) *$1,695,522 *Estimated 8

Expenditure Reductions Four-Year Trends Personnel Budget Category FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Administration 1 Assistant Superintendent 1 Assistant Dir. JRTC 1 Elementary Principal 1 Assistant Principal 1 Central Office Director Teaching Positions Instructional Support Positions Resource Professional Positions Classified Support Positions Facilities and Transportation Positions 1 Classroom BSE 1 Classroom CES 1 Classroom CMS 1 Classroom MVE 2 Classroom SES 2 Classroom Aides BSE 1 Classroom Aide MVE 1 Classroom Aide SES 1 Maintenance Manager 4 Bus Drivers Division 2 Custodians FT to PT PT Mail Delivery 1 Classroom BSE 2 Classroom MVE 1 Classroom SES 1 Classroom CMS 1 Remedial SES ½ Remedial BSE 1 SPED MVE 1 Art Division 1 Music Division 1 P. E. - Division 1 Classroom Aide CES 1 Classroom Aide FSE 1 Classroom Aide MVE 1 Classroom Aide SES 1 Library Aide MVE ½ School Psychologist ½ ECSE Special Ed. Teacher Reduce OT Contract ½ Speech Teacher ½ Secretary - AHS 1 Secretary Central Office 2 Classroom FSE 1 SPED CMS 1 Elective - AHS 1 SPED Aide AHS 1 Classroom Aide CES Lunchroom Monitors MVE 1 Classroom BSE 1 Classroom MVE 1 SPED MVE 2 Library - Division 1 Custodian - Division 1 Energy Manager 2 Bus Drivers 2 Classroom Aides Division 1 SPED Aide -MVES ½ Secretary AHS Lunchroom Monitors - MVE Sub-Total 19.3 20.5 8.3 10.5 TOTAL 58.6 9

Expenditure Reductions Four-Year Trends Non-Personnel Budget Category FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Stipends Salary and Benefits Instructional Support Instructional Programs Co- and Extra-Curricular Programs Facilities and Transportation Other Sub-Total (Personnel + Non-Personnel) Eliminate AP Test Funds Reduce Building Checks Reduce Allocation to JRTC Eliminate 2 Copiers 7 Technology Resident Experts 1 Child Study Chair Adjust Salary Scales for Coaches Eliminate VRS on Supplements Reduce Tuition Reimburse. 50% Reduce Curriculum Dev. 50% Reduce Staff Dev. 50% Eliminate Supplement Supplies Reduce Instructional Mat. 50% Reduce School Allocations 6% Eliminate CTE Local Allocation Reduce Curriculum Rev. 50% Reduce Summer School Funds Reduce JRTC Funds 10% Eliminate Supp. Band Funds Eliminate AHS Renovation Fund Eliminate 1 Bus Purchase Reduce Vehicle Funds 50% Eliminate AHS Upgrade Fund Reduce Consulting Funds 20% Eliminate Hepatitis Vaccine Fund Eliminate Asst. Supt. Travel Reduce Finance Travel Eliminate Psychologist Travel Charge Portion Workman s Comp to Cafeteria Fund Align Textbook Expenditure with State Allocation Reduce Summer School Funds Eliminate Bus Purchases Eliminate Vehicle Funds 50% Budget Adjustment for RDA Align Consumable Allocation with Enrollment Loss Align Instructional Allocation with Enrollment Loss Reduce summer energy costs (Four 10-hour work days for 10 weeks) ($819,506) ($2,112,272) ($816,818) ($490,533) 10

Four Year Expenditure Reduction Total FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Total Enrollment Loss 2,751 (101) 2,730 (21) 2,685 (45) 2, 600 (85) 252 Students Position Reductions 19.3 20.5 8.3 10.5 58.6 Positions Total Budget Reductions ($819,506) ($2,112,272) ($816,818) ($490,533) ($4,239,129) 11

Local Revenue Appropriation Request FY 2012 FY 2013 Variance Percent State Funds $16,035,957 *$15,555,533 *(480,424) 53.81% Federal Funds $1,738,590 $1,689,253 *($49,337) 5.85% Miscellaneous Funds $630,578 $630,578 0 2.18% Local Funds $9,275,060 *$10,970,582 *$1,695,522 38.03% State Pass Through (VPI, Governor s School, etc.) Federal Pass Through (School Lunch Program) $482,072 $482,072 0 $643,100 $643,100 0 State Pass Through (VPI, Governor s School, etc.) Federal Pass Through (School Lunch Program) Total $28,747,622 $29,913,383 $1,165,761 100% * Estimated 12

Other Considerations Health insurance premiums will remain relatively unchanged (Reduction of less than 1%). Alleghany High School is in need of renovations. Jobs will be lost. At a minimum 2 Classroom Aides, and 3 Title I Aides (Federal Ed. Jobs Funds), and 1 Transition Coordinator (Federal Ed. Jobs Funds), and 1 Academic Coach (School Improvement Grant) 1 50% AHS Secretary, and 2 MVE Lunchroom Monitors. 13

Questions? 14

Alleghany County Public Schools 2012-2013 Operating Budget Revised May 21, 2012 Presented By Sarah T. Campbell, Ph.D., Superintendent 1

State Revenue Current Allocation $16,035,957 Governor s Budget $15,503,881 House Budget $15,568,345 Senate Budget $15,671,649 Final FY 2013 Allocation Net Change from FY 2012 *$15,555,533 ** $15,784,540 *($480,424) **(251,417) *Estimated **Confirmed 2

Factors Impacting Revenues FY 2012 FY 2013 Variance Enrollment 2,685 2,600 (85) Local Composite Index.2151.2297.0146 3

Total Revenue by Source FY 2012 FY 2013 Variance Enrollment 2,685 2,600 (85) Local Composite Index.2151.2297.0146 State $16,035,957 *$15,555,533 **$15,784,540 *($480,424) **($251,417) Federal $1,680,855 $1,631,518 **($49,337) Local $9,275,060 $9,275,060 0 Miscellaneous $630,578 $630,578 0 Total Available Revenue $27,622,450 $27,321,969 **($300,754) State Pass Through (VPI, Governor s School, etc.) $482,072 $543,335 $61,263 Federal Pass Through (School Lunch Program) $643,100 $643,100 0 Total $28,747,622 $28,508,131 *($529,761) **($239,491) * Estimated **Confirmed 4

Expenditure Increases Category VRS Increase (Employer Share Increase Due to 5% VRS Salary Mandate ) JRTC Funding Increase (Level funding + VRS) 2% Plus Step Salary Increase 0.7% Salary Increase for VRS Employees (To offset FICA and Medicare Increase *Estimated **Confirmed Total Variance *($907,825) **($1,102,283) **($109,730) ($575,289) $123,555 *($1,656,294) **($1,335,568) 5

Total Fiscal Impact Category State Reduction (Enrollment Loss + LCI Increase) Variance *($480,424) **($251,417) Federal Reduction **($49,337) VRS Increase *($907,825) **($1,102,283) JRTC Funding Increase (Level funding + VRS) **($109,730) 0.7% Salary Increase for VRS Employees (To offset FICA and Medicare Increase ($123,555) * Estimated ** Confirmed Total *($2,186,055) **($1,636,322) 6

Expenditure Reductions FY 2013 Category Target Impact 1 Classroom Teacher BSE + 1 Classroom teacher $153,827 1 Classroom Teacher MVE + 1 Classroom teacher $149,784 Teacher Positions 1 Classroom Special Education Teacher MVE $70,395 1 Classroom Teacher FSE $73,517 2 Elementary Library/Media Positions Division $135,015 1 PT Music Division $11,834 Instructional Support Positions Classified Support Positions 2 Regular Education Aides - Division $53,405 1 Special Education Aide MVE $17,925 50% Secretary AHS $8,455 Lunchroom Monitors MVES $1,744 Transportation Eliminate 2 bus routes (Rivermont and SPED) $55,170 Visiting International Faculty Services $17,962 Instructional Support Align Consumable Allocations with Enrollment Loss $2,550 Align Instructional Allocations with Enrollment Loss $16,358 Other Reduce summer energy costs (Four 10-hour work days for 10 weeks) $5,000 Reduce budgeted health insurance line to align with staff reductions $105,000 TOTAL *$877,941 * Total Revised to Reflect Actual Resignations, Retirements, and Reductions as of 4.23.2012 7

Revised Budget Summary Impact Total State and Federal Revenue Reduction $300,754 Total Expenditure Increase (VRS + JRTC + Salary) + $1,335,568 Net Budget Deficit ($1,636,322) Total Expenditure Reductions $877,941 Total Budget Deficit ($758,381) 8

Expenditure Reductions Four-Year Trends Personnel Budget Category FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Administration 1 Assistant Superintendent 1 Assistant Dir. JRTC 1 Elementary Principal 1 Assistant Principal 1 Central Office Director Teaching Positions Instructional Support Positions Resource Professional Positions Classified Support Positions Facilities and Transportation Positions 1 Classroom BSE 1 Classroom CES 1 Classroom CMS 1 Classroom MVE 2 Classroom SES 2 Classroom Aides BSE 1 Classroom Aide MVE 1 Classroom Aide SES 1 Maintenance Manager 4 Bus Drivers Division 2 Custodians FT to PT PT Mail Delivery 1 Classroom BSE 2 Classroom MVE 1 Classroom SES 1 Classroom CMS 1 Remedial SES ½ Remedial BSE 1 SPED MVE 1 Art Division 1 Music Division 1 P. E. - Division 1 Classroom Aide CES 1 Classroom Aide FSE 1 Classroom Aide MVE 1 Classroom Aide SES 1 Library Aide MVE ½ School Psychologist ½ ECSE Special Ed. Teacher Reduce OT Contract ½ Speech Teacher ½ Secretary - AHS 1 Secretary Central Office 2 Classroom FSE 1 SPED CMS 1 Elective - AHS 1 SPED Aide AHS 1 Classroom Aide CES Lunchroom Monitors MVE 1 Classroom BSE 1 Classroom - BSE 1 Classroom MVE 1 Classroom MVE 1 Classroom - FSE 1 SPED MVE 2 Library Division 1 PT Music - Division 1 Custodian - Division 1 Energy Manager 2 Bus Drivers 2 Classroom Aides Division 1 SPED Aide -MVES ½ Secretary AHS Lunchroom Monitors - MVE Sub-Total 19.3 20.5 8.3 13.75 TOTAL 61.85 9

Expenditure Reductions Four-Year Trends Non-Personnel Budget Category FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 Stipends Salary and Benefits Instructional Support Instructional Programs Co- and Extra-Curricular Programs Facilities and Transportation Other Sub-Total (Personnel + Non-Personnel) Eliminate AP Test Funds Reduce Building Checks Reduce Allocation to JRTC Eliminate 2 Copiers 7 Technology Resident Experts 1 Child Study Chair Adjust Salary Scales for Coaches Eliminate VRS on Supplements Reduce Tuition Reimburse. 50% Reduce Curriculum Dev. 50% Reduce Staff Dev. 50% Eliminate Supplement Supplies Reduce Instructional Mat. 50% Reduce School Allocations 6% Eliminate CTE Local Allocation Reduce Curriculum Rev. 50% Reduce Summer School Funds Reduce JRTC Funds 10% Eliminate Supp. Band Funds Eliminate AHS Renovation Fund Eliminate 1 Bus Purchase Reduce Vehicle Funds 50% Eliminate AHS Upgrade Fund Reduce Consulting Funds 20% Eliminate Hepatitis Vaccine Fund Eliminate Asst. Supt. Travel Reduce Finance Travel Eliminate Psychologist Travel Charge Portion Workman s Comp to Cafeteria Fund Align Textbook Expenditure with State Allocation Reduce Summer School Funds Eliminate Bus Purchases Eliminate Vehicle Funds 50% Budget Adjustment for RDA Align Consumable Allocation with Enrollment Loss Align Instructional Allocation with Enrollment Loss Reduce summer energy costs (Four 10-hour work days for 10 weeks) Reduce health insurance allocation to align with staff reductions ($819,506) ($2,112,272) ($816,818) ($877,941) Total Four-Year Reduction $4,626,537 10

Budget Summary Impact Source Variance State Reduction $251,417 Federal Reduction $49,337 VRS + JRTC VRS + Salary Increase + $1,335,568 Net Budget Deficit $1,636,322 Total Enrollment Loss + LCI Reductions + Other - $877,941 Total Deficit $758,381 11

Budget Summary Impact Original Revised Total State and Federal Revenue Reduction $529,761 $300,754 Total Expenditure Increase (VRS + JRTC + Salary) +$1,656,294 $1,335,568 Net Budget Deficit ($2,186,055) ($1,636,322) Total Enrollment Loss + LCI Reductions + Other - $490,533 -$877,941 Total Request for Increase in Local Revenue (Net Budget Deficit) (Enrollment Loss/LCI Reductions + Other) *$1,695,522 $758,381 12

Confirmed Local Allocation May 16: Email from Mr. John Strutner Official notification of $300,000 increase in local funding Deficit after local increase = $456,718 13

Deficit Reduction Options 14

Deficit Reduction Option 1: Catastrophic Infrastructure Reductions CATEGORY EXPENDITURE REDUCTION OPTIONS ($758,381) DIVISION TARGET IMPACT Instructional Programs Co-curricular and Extra-curricular Activities Facilities and Transportation Reduce school field trips $6,843 Eliminate Driver s Education (Behind the Wheel) $20,992 Cap Governor s School enrollment at 14 $24,266 TOTAL INSTRUCTIONAL PROGRAM REDUCTIONS ($52,101) Eliminate activity bus routes $17,588 Eliminate division allocation for supplemental athletic costs $21,125 Eliminate middle school athletics $23,980 TOTAL CO-CURRICULAR AND EXTRA-CURRICULAR REDUCTIONS ($62,693) Eliminate one custodian AHS $26,678 Eliminate three part-time custodians $35,370 Eliminate one maintenance position $55,080 Eliminate one transportation mechanic $46,202 Eliminate school bus purchase allocation (one year only) $146,844 Reduce bus driver contracts by 3 days $13,800 Reduce AHS capital contingency (one year only) $231,654 TOTAL FACILITIES AND TRANSPORTATION REDUCTIONS ($555,628) Total Reductions $670,422 Deficit Remaining *($86,296) Deficit Reduction Option 1 Employee Furlough Day $90,000 15

Deficit Reduction Option 2: Close Two Elementary Schools Ten-Year Elementary Enrollment Trends JK-5 Year Enrollment Change 10 Yr. Change 2002-2003 1455-2003-2004 1433 (-22) 2004-2005 1496 +69 2005-2006 1477 (-10) 2006-2007 1418 (-52) 2007-2008 1349 (-60) 2008-2009 1377 +35 2009-2010 1228 (-172) 2010-2011 1208 (-58) 2011-2012 1214 (-85) 2012-2013 *1065 (-149) 390 * Total as of 4.21.2012 16

Fall 2012 JK-5 Projected Enrollment Grade Boiling Spring Callaghan Falling Spring Mountain View Sharon JK 8 7 4 24 13 K 16 22 19 63 23 1 17 28 19 71 28 2 15 28 22 92 34 3 15 22 28 70 28 4 13 32 23 75 33 5 15 28 30 75 25 Total Enrollment Building Capacity 99 167 145 470 184 237 318 292 790 310 17

Reconfigured Enrollment Grade Boiling Spring to Callaghan Students (Teachers) Falling Spring Students (Teachers) Sharon to Mountain View Students (Teachers) JK 15 (1) 4 + 3 = 7 (1) 37 3 = 34 (2) K 38 2 = 36 (2) 19 + 5 = 24 (1) 86 3 = 83 (4) 1 45 7 = 38 (2) 19 + 14 = 33 (2) 99 7 = 92 (4) 2 43 5 = 38 (2) 22 + 13 = 35 (2) 126 8 = 118 (6) 3 37 8 = 29 (2) 28 + 12 = 40 (2) 98 4 = 94 (5) 4 45 6 = 39 (2) 23 + 10 = 33 (2) 108 4 = 104 (5) 5 43 2 = 41 (2) 30 + 10 = 40 (2) 100 8 = 92 (4) Total Enrollment 266 30 = 236 (13) 145 + 67 = 212 (12) 654 37 = 617 (30) PT/Ratio 18.15 17.66 20.56 Building Capacity 318 292 790 18

Estimated Savings Personnel Reductions Number Administration.34 Teacher 7 Secretary 2 Instructional Assistant 4 Custodian 4.5 Maintenance 1 Cafeteria 3-5 School Nurses 2 TOTAL 23.84 Facilities Reductions Savings Maintenance Operations $114,484 Utilities $121,389 Total Estimate $800,000-$1,000,000 19

Considerations Public Hearing Required RIF Notification Deadline June 1 Staff Reassignments Relocation of Technology Relocation of Classrooms (in all schools) Approved Budget by June 30 Issue Contracts to Employees 20

Questions? 21