Department Heads Meeting March 10, David B. MacFarlane

Department Heads Meeting March 10, 2011 David B. MacFarlane

Topics News LDRD proposals: PPA internal deadline: March 18 with 1-pager Lab-wide: April 15 with full proposal Field Budget Request for FY2012 Budget data to Budget Office by May 3 FWP drafts to Budget Office by May 12; internal PPA deadline earlier PPA-Advisory Committee [June 1-2] Recent lessons learned and safety issues [Joe] Annual budget briefing and overall budget uncertainty Annual budget briefing in Germantown on Feb 25 Planning and contingency exercises 2

SLAC HEP Annual Budget Meeting: Overview and Financial Plans R. Alva, R. Blandford, P. Drell, N. Holtkamp, D. MacFarlane, N. Phinney, T. Raubenheimer, A. Roodman, J. Seeman, W. Wisniewski, R. Woods SLAC National Accelerator Laboratory

Outline of Presentation Statement of SLAC PPA Vision Program overview: summary of near-term goals for existing programs and new projects For Accelerator R&D, Particle Physics, Non-Accelerator Physics, & Detector Ops/D&D Overview of activities and discussion of priorities 2011-2013 detailed year-by-year planning and impacts for Scenarios A, B, and C Summary budget spreadsheet Update on impacts of new financial model at SLAC Integrated view of Scenario A, B, and C at HEP level High level summary, planning and impacts, 2011-2013 details 4

Afternoon breakout sessions Proton research program Supplemental funding requests for FY2011 Electron research program LC framework proposal and LCSim SuperB and SuperKEKB situation update Non-Accelerator research program EXO operations EXO R&D SuperCDMS R&D Coordination in dark matter research Future directions for CTA and R&D C3 proposal 5

Afternoon breakout sessions Detector R&D program End Station Test Beam status Lab-wide interest in detector R&D Accelerator R&D program FACET sailboat FACET operations ILC post 2012 and ongoing SLAC role High power rf core capability Advanced accelerator R&D BABAR and PEP-II D&D Status and planning 6

SLAC Vision for Particle Physics and Astrophysics Maintain a leading role at the Energy Frontier Participate in ATLAS and the LHC machine, & their eventual upgrades R&D for future Lepton-Collider (ILC, CLIC, MUC) and associated detector concepts Expand on leadership in particle astrophysics and cosmology, and for non-accelerator physics generally Build on existing efforts with KIPAC, FGST, LSST, EXO-200, and future projects SuperCDMS, CTA, & CMB Maintain strong partnerships at the Intensity Frontier Facilitate US participation in an international Super Flavor Project Support the design and development of the Project X facility Maintain world-class electron accelerator R&D program Play a stewardship role for accelerator physics across disciplines within the Office of Science Develop key innovations and technologies for future high-gradient accelerators 7

SLAC FY2010 Multi-Program Financial Model SLAC has completed the transition from landlord model to multiprogram laboratory Infrastructure costs moved from direct funding by HEP & BES operations budgets to science programs Costs for technical capabilities are fully loaded, increasing cost of technical services Site wide support moved from Linac Ops to indirect funding, increasing SLAC indirect rates from 45 to 49.3% SLAC rebuilding infrastructure for current & future programs Results in improved service but increases indirect costs further [49.3 to 52% in FY2010] Interim model established for direct costs related to scientific computing operations Full $5.6M costs shared on the basis of hardware ownership 9

Requested relief in FY2012 FY10 New Model only Full FY10 impact FY12 Forecast Scientific computing + $3550K + $3600K + $1700K Indirect rate changes & professional centers + $2900K + $4300K + $2100K Changes in program support + $1000K + $1000K + $500K Total impact of new financial model + $7450K + $8900K + $4300K Strategy: For FY2010 and FY2011, use FY09 carry-forward and manage head count, including possible migration to other areas at SLAC By FY2012 reduce impact of indirects and program support changes by ~50% FY2010 levels Projected evolution of HEP share of installed computing hardware onsite and reductions in service levels will reduce computing recharge costs by ~50% 10

Update at mid-fy2011 Implementation in FY2010 and FY2011 Projected planned budgets in FY2010 and FY2011 to match FY2012 model Positioned carry-forward in B&R accounts to offset anticipated impact of indirects rate and/or computing recharge costs Strategy changes since August 2010 Thanks to the revised scientific computing re-charge model approved in Aug 2010, the scientific computing burden for PPA was reduced from $4.1M in FY2010 to $1.1M in FY2011 We expect a resolution regarding funding for SPIRES Overall we are in a better financial situation compared to the March 2010 budget briefing Still need to continue the planned head count reduction/migration since we will run-out of carry over by 2012 11

Actual projected impact in FY2012 FY10 New Model only Full FY10 impact FY12 Forecast Scientific computing + $3550K + $3600K + $1100K Indirect rate changes & professional centers + $2900K + $4300K + $2100K Changes in program support + $1000K + $1000K + $500K Total impact of new financial model + $7450K + $8900K + $3600K FY2011 salary program + $1000K Overall challenge for FY2012 + $4600K Carry-forward will essentially be exhausted by FY2012 By FY2012 reduce impact of indirects and program support changes by ~50% FY2010 levels through head count management Salary program in FY2011 adds about $1M to costs New recharge model for scientific computing operations results in sharp reduction in direct costs while holding present indirects rate (50%) 12

Budget Scenarios Scenario A Assume FY2012 = FY2011 5% ($2.7M) Assume FY2012 impact of multi-program financial system ($4M or 7.4%) discussed last year is absorbed by program Net impact: 12.4% Scenario B Assume FY2012 = FY2011 Assume FY2012 impact of multi-program financial system ($4M or 7.4%) discussed last year is absorbed by program Net impact: 7.4% Scenario C Roughly constant core program at FY2011 level with targeted R&D and project assumptions 14

SLAC Accelerator Research Program Strong programs in Advanced Accelerator concepts, high-power rf (HPRF), FELs and beam physics and diagnostics Utilize SLAC core competencies in HPRF and accelerator design Leverage SLAC test facilities, infrastructure and computation effort HEP and BES programs benefit from synergy between programs CW rf power sources for Project-X CW SCRF light sources Echo-7 experiment at NLCTA upgrades benefiting DLA SLAC HEP Accelerator R&D program at crossroads World-leading accelerator research program with unique but expensive infrastructure and test facilities Most near-term application industrial or scientific radiation sources Accelerators have potential to impact community and economy Opportunities to engage in national projects, such as Project-X and Muon Collider R&D 15

HEP Accelerator R&D Priorities Advanced accelerator R&D with potential for major impact Plasma Wakefield program although $6M FACET operations support will limit the user program severely Dielectric laser acceleration and NLCTA programs Beam dynamics core capability and computing mostly supported externally High gradient and X-band programs Unique capability world-wide but applications unclear Must define approach to normal-conducting linacs Ongoing High Power RF (HPRF) program Possibly redirect High Gradient program toward power sources Continued collaborations with LLNL, LANL and CERN Engage industrial and external funding sources 16

Possible External Rf Development Funding Lab Topic Time Funding Scale Funding Risk CERN Ongoing structure fabrication & testing 2010-11 ~300k None LLNL First phase of MEGa-ray construction 2010-11 ~1200k None FNAL Project-X rf system development 2011 ~400k None LANL Design studies for MARIE 2011 ~300k Low LCLS SLED pulse compressor upgrade 2011-12 ~600k Low LLNL Complete MEGa-ray 250 MeV linac 2011-12 ~1600k Low LLNL Joint LLNL/SLAC DARPA AxIS Prop. 2011-14 ~7200k Med CERN Additional CLIC structure testing at SLAC 2012-13 ~800k Med CERN Three additional klystron-based test stands (SATS) 2012-14 ~2200k # Low LANL R&D for MARIE on high grad. long-pulse linacs 2012-14 ~5000k High LCLS X-band deflector (klystron, waveguide, ) 2013 ~800k Med LCLS-II Bunch compressor linearizer 2013 ~800k Low LCLS Energy dither (600 MeV w/ 4 XL4 s & 16 struct.) 2014-15 ~5400k High ELI-NP High gradient 600 MeV linac for gamma ICS 2014-16 ~8000k # Med PSI Energy dither / energy upgrade (0.4 ~ 2 GeV) 2016 ~10M$ per GeV # High # = funding may be split between SLAC and industry ~500k additional internal SLAC LDRD funding in FY11 17

PPA Prioritization Support for facilities and science-producing programs Fermi ISOC, BABAR Collaboration, EXO-200, ATLAS M&O Approved future programs LSST, Detector R&D Performing science in PPA ATLAS, Fermi GST, EXO-200, DES, Theory, HPS, BABAR through steady analysis (2012) Development of future programs ATLAS upgrades, LC detector, HPS, SuperB, SuperCDMS, tonnescale EXO, CTA 18

Ongoing Programs ATLAS program Essential to maintain active participation in discovery frontier of particle physics BABAR program Ongoing support for BABAR Collaboration and participation in BABAR science in steady analysis period Fermi LAT science and ISOC operations Exciting science opportunity points to anticipated10 year mission Dark Energy Growing program given DOE/NSF high priority attached to LSST EXO-200 Making transition from commissioning to planned 5 year operation Theory and Detector R&D Highly regarded programs anticipated to continue at roughly present levels 19

Programs in Development ATLAS upgrade R&D Given national priorities, plan to continue at present level, assuming major upgrades will not emerge before mid-decade Lepton Collider detector R&D National lab role is to sustain and develop long-term critical opportunities for the community SLAC well placed to broaden SiD/ILC effort to support CLIC and Muon Collider detector assessment over the next few years Developing a LC Framework Proposal after encouragement from 5- lab white paper; will also propose R&D and LCSim support via Collider Detector R&D solicitation Heavy Photon Search test experiment Small effort would be needed to exploit near-term physics opportunity in support of proposal driven experiment investments 20

Programs in Development Flavor Physics R&D SuperB approved but project team still being formed; still too early to define US role or assess overall prospects for success Concerned about viability of supporting delivery of re-used PEP-II & BABAR components unless this is part of a plan to engage in ongoing science program exploiting investment in SuperB Based on Italian approval, the US community, with Hassan Jawahery as PI, is engaged in developing a new proposal for US involvement at minimal new investment levels SuperKEKB funding is largely in place and experienced laboratory fully behind project Scope of proposed US contribution to Belle II is modest SLAC hosted US Belle II workshop on Feb 21-22, where we provided advice but also raised concerns about technical viability of proposed PID system and the aggressive timeline 21

Programs in Development SuperCDMS R&D for SNOLab project Investment level nationally too small to support two G2 experiments and robust R&D program Focus for SuperCDMS R&D is on reducing production costs Tonne-scale EXO R&D Role of OHEP unclear, as ONP takes lead in formulating roadmap for neutrinoless double-beta decay CTA R&D Small R&D effort for ~5 years, with uncertain scale for OHEP investment in global project 22

If implemented: Scenario A high-level impacts May need to reduce core workforce through attrition and departures Ongoing support for ATLAS, Fermi ISOC, Fermi science & EXO-200, BABAR steady analysis, & development of LSST No major ATLAS upgrade before mid-decade, pressure on other projects in development (LC, SuperB, SuperCDMS, tonne-scale EXO, CTA) Curtailed accelerator R&D program, retaining growth in PWFA and DLA R&D, but with pressure on High Gradient, warm rf power, and ILC programs FACET operations limited to 2 months/year BABAR D&D as planned; PEP-II D&D from 2012-2017 24

Living with uncertainty Present CR expires March 18 Anticipate a resolution on FY2011 budget at some point in not too distant future Expect that this will be a good indicator for the level of HEP funding nationally and at SLAC in FY2012 and beyond In the meantime Look at priorities, options, and contingency plans so that we are prepared to act when FY2011 is known Actions designed to sustain priorities for current & future programs If we need to reduce work force, understand how we would do so Identify work force that optimally supports future program Keep focus on sustaining program excellence 25