SPONSORSHIP PACKAGES Preamble ISACA South Africa Chapter (ISACA SA) is hosting its Annual Conference on the 3 rd and 4 th of August 2015 at Emperors Palace, Johannesburg. From sponsor and delegate feedback, the ISACA SA Conference continues to retain its status as the premier knowledge sharing and networking event for IT Audit, Governance, Risk and Security Professionals in Africa. Background In 2014 the ISACA SA Conference attracted in excess of 450 delegates comprising a number of senior IT governance, audit, risk and security professionals from a variety of leading organisations in key industry sectors, including financial services, government departments, and professional services. 2015 Conference: The 2015 conference will focus on the latest strategies to address Assurance, Governance Risk and Security challenges facing organisations and clients. This year we are again calling on internationally and locally recognised industry leading speakers to lead interactive thought provoking discussions and solutions workshops with particular focus on cyber-security related matters. Outside of the sessions our delegates can interact freely with leading technology and professional services vendors. Our commitment is to continue giving you the maximum return for your marketing and training spend. 2015 ISACA SA Conference Sponsorship Agreement Page 1 of 10
PLATINUM SPONSOR PACKAGE: (R60,000 Incl. VAT) Platinum sponsorship is the premium sponsorship package on offer. This package is limited to one sponsor and provides you, the sponsor, with a number of opportunities to display and market your brand. It also presents your company as a leader in the IT governance, IT assurance and IT security arena and enables your key staff to interact and engage with conference delegates. Key benefits include: Identification of your company on the conference magazine and our website as Platinum Sponsor with your company logo The opportunity to erect an exhibition stand in the foyer or exhibition area of the venue (a standard 5 x 5 meter display stand will be provided) The opportunity to erect a maximum of 12 standard banners (size: 850x2000cm or smaller, total number of banners is depending on the actual number of breakaway rooms) with company branding, comprising: Up to four standard banners inside the main hall Up to two standard banners in the foyer to the main hall Up to two standard banners in each breakaway room (number of breakaway rooms tbc) Placement of your company logo on the delegates name badges Four complimentary conference tickets Two sponsor tickets for people manning the stand o Should you require additional sponsor tickets, these will be charged at R500 excl. VAT per ticket per day; be sure to make your bookings for additional sponsor tickets by no later than the 15 th of July 2015 Acknowledgement in the President s opening address at the conference Full page advertisement in the conference magazine Option to include a marketing brochure in the conference packs handed out to all delegates Option to sponsor prizes for a lucky draw on day 2 of the conference Option to propose a keynote presentation for the plenary session (must be submitted by the respective session proposal deadline and is subject to vetting by the ISACA SA conference committee) Option to propose sessions for the general track sessions (must be submitted by the respective session proposal deadline and are subject to vetting by the ISACA SA conference committee) Please note that the sponsorship package will be allocated to the first signed and paid application received at the e-mail listed below. 2015 ISACA SA Conference Sponsorship Agreement Page 2 of 10
GOLD SPONSOR PACKAGE: R45,000 Incl. VAT Gold sponsorship is a high profile sponsorship package on offer and is limited to two sponsors and provides you, the sponsor, with a number of opportunities to display and market your brand. It also presents your company as a front runner in the IT governance, IT assurance and IT security arena and enables your key staff to interact and engage with conference delegates. Key benefits include: Identification of your company on the conference magazine and our website as a Gold Sponsor with your company logo An exhibition stand in the exhibition area of the venue (a standard 3 x 4 meter display stand will be provided) The opportunity to erect a maximum of 6 standard banners (size: 850x2000cm or smaller, total number of banners is depending on the actual number of breakaway rooms) with company branding, comprising: Up to two standard banners inside the main hall One standard banner in the foyer of the main hall One standard banner in each breakaway room (number of breakaway rooms tbc) Placement of your company logo on the delegates name badges Two complimentary conference tickets Half page advertisement n the conference magazine Two sponsor tickets for people manning the stand o Should you require additional sponsor tickets, these will be charged at R500 excl. VAT per ticket per day; be sure to make your bookings for additional sponsor tickets by no later than the 15 th of July 2015 Acknowledgement in the President s opening address at the conference Option to include a marketing brochure in the conference packs handed out to all delegates Option to sponsor prizes for a lucky draw on day 2 of the conference Option to propose sessions for the general track sessions (must be submitted by the respective session proposal deadline and are subject to vetting by the ISACA SA conference committee) 2015 ISACA SA Conference Sponsorship Agreement Page 3 of 10
SILVER SPONSOR PACKAGE: R25,000 Incl. VAT Silver sponsorship is a mid-tier sponsorship package that is available and provides the sponsor with valuable opportunities to market their brand. Key benefits include: Identification of your company on the conference magazine and our website as a Silver Sponsor with your company logo An exhibition stand in the exhibition area of the venue (a standard 2 x 3 meter display stand will be provided) ¼ page of advertisement in the conference magazine The opportunity to erect one standard banner (size: 850x2000cm or smaller ) inside the main hall One complimentary conference ticket Two sponsor tickets for people manning the stand o Should you require additional sponsor tickets, these will be charged at R500 excl. VAT per ticket per day; be sure to make your bookings for additional sponsor tickets by no later than the 15 th of July 2015 Acknowledgement in the President s opening address at the conference Option to sponsor prizes for a lucky draw on day 2 of the conference Option to propose sessions for the general track sessions Option to propose sessions for the general track sessions (must be submitted by the respective session proposal deadline and are subject to vetting by the ISACA SA conference committee) DISPLAY SPONSOR PACKAGE: R12,500 Incl. VAT The display sponsorship provides the prospective sponsor with a cost effective opportunity to market their brand and products to the ISACA SA community. Key benefits include: A 2 x 2 meter display space in the exhibition area of the venue Acknowledgement in the President s opening address at the Conference Two sponsor tickets for people manning the stand o Should you require additional sponsor tickets, these will be charged at R500 excl. VAT per ticket per day; be sure to make your bookings for additional sponsor tickets by no later than the 15 th of July 2015 Option to sponsor prizes for a lucky draw on day 2 of the conference Option to propose sessions for the general track sessions (must be submitted by the respective session proposal deadline and are subject to vetting by the ISACA SA conference committee) COCKTAIL/DINNER EVENING SPONSOR: R15,000 Incl. VAT Specific sponsorship of the cocktail evening raises the profile of the sponsor within the ISACA SA community and enables key sponsor staff to engage with delegates. Key benefits include: A five minute introductory speech at the cocktail evening One large and four small banners at the cocktail evening One complimentary ticket to attend the conference Acknowledgement in the President s opening address at the Conference Option to sponsor prizes for a lucky draw on day 2 of the conference Option to propose sessions for the general track sessions (must be submitted by the respective session proposal deadline and are subject to vetting by the ISACA SA conference committee) 2015 ISACA SA Conference Sponsorship Agreement Page 4 of 10
SPONSOR BRANDED : R10,000 MATERIAL Incl. SPONSORS: VAT In addition, the following sponsorship options are available: Tote Bags Sponsorship @ R30,000 incl. VAT Prizes: Sponsor prizes that will be given to the delegates during lucky draws at the conference. Sponsors may determine the type and value of respective prizes. If your organisation is interested in obtaining further information regarding the sponsorship of the ISACA South Africa 2015 Conference, please contact Nadine Schreiber, the ISACA SA Chapter Office Manager at: Email : admin@isaca.org.za 2015 ISACA SA Conference Sponsorship Agreement Page 5 of 10
SPONSORSHIP AND EXHIBIT AGREEMENT submissions due by no later than 30 th June 2015. ISACA SA is hereby authorized to reserve space by stand number in the ISACA SA Conference 2015 to be held at Emperors Palace on behalf of our association. Please type or print in block letters. Return copy to ISACA SA, keeping one copy for your file. Sponsorship Package: Exhibitor Company Name: Invoice Address: Company Vat Number: Purchase Order No: Contact Person: Phone Office: Phone Mobile: Email: Stand No. that we wish to reserve: We require a standard shell scheme stand to be supplied to us: Yes, please supply a standard stand for us. No, we will bring our own customized stand. Our supplier s contact details are as follows: Company: Contact Name: Mobile No. We would like our company logo and/or company name and web address displayed on the ISACA SA 2015 Conference Page and related event communications/publications Yes, we consent to these details to be displayed on all event related publications; our logo and web address are attached No, we do not consent to these details being displayed on any event related publications Platinum, Gold and Silver sponsors please note that the due date for inclusion of your organisations logo on the conference magazine is 30 th June 2015. 2015 ISACA SA Conference Sponsorship Agreement Page 6 of 10
Exhibition Regulations and Terms and Conditions 1. Agreement: As a condition of exhibiting at the ISACA SA Conference 2015 Exhibitor hereby expressly acknowledges and agrees to comply with the terms and conditions set forth in these Exhibitor Regulations. 2. Direct payments to be made to Bank: Nedbank Cresta Account Name: ISACA SA Account #: 191 335 1386 Branch Code: 19 13 05 Please send proof of payment to admin@isaca.org.za 3. ISACA SA (the Association ) reserves the right to amend these Regulations or to make additions hereto. The Association further reserves the right to make specific exceptions to, or changes in, these Regulations without establishing a precedent or applying those exceptions or changes beyond the specific cases involved. The Association reserves the right, at its discretion and without necessity of refund, to terminate and revoke Exhibitor s use of exhibit space at the ISACA SA Conference if Exhibitor, after notice, fails immediately to cure any violation of these Regulations. The interpretation of these Regulations and all matters not covered by these Regulations are subject to the sole discretion of the Association. 4. General Terms and Conditions. The forwarding of the Application for the Sponsorship and Exhibit Agreement to the Association does not constitute an offer to Exhibitor to enter into an agreement of any kind, oral or written, with the Association. Exhibitor expressly acknowledges that the Association reserves the right to accept or reject exhibits, in its sole discretion with or without cause, and that no formal agreement shall exist between Exhibitor and the Association until this Agreement is fully executed by both parties. 5. Payment and Cancellation. A non-refundable deposit of fifty (50) percent of the total fee must accompany the Application and License Agreement. The balance of the fee is due no later than 3 weeks prior to the Conference. Exhibitors Applications received on or before 30 th June 2015, will be advertised as ISACA SA Conference Exhibitors in the official ISACA SA Conference program guide. Exhibitors cancelling after Friday, the 10 th of July 2015, will not receive any refund. The Association reserves the right to require payment from an Exhibitor for all past due amounts owing to the Association prior to the ISACA SA Conference. If such amounts are not paid, the Association may apply to those accounts any exhibit fees collected for the ISACA SA Conference and may cancel the License Agreement. The Association reserves the right, in its sole discretion, to refuse or revoke acceptance of any application. In such event, all fees shall be refunded to the Exhibitor, except for any past due amounts owing to the Association 6. Space Assignments. Exhibit space will be assigned by the Association on a first-come, first-served basis. The Association shall use its best efforts to locate the space in one of the locations designated by Exhibitor on the Application, and to provide physical proximity to or separation from stands of other specified Exhibitors, as requested on the Application. Notwithstanding the above, the Association reserves the right to assign exhibit spaces so as to best meet the needs of all Exhibitors and to change location assignments at any time, as it may in its sole discretion deem necessary. The Association also reserves the right to alter the location of stands shown on the official floor plans, as it deems advisable. 7. Protection of Premises. Exhibitor hereby acknowledges and agrees to adhere to and be bound by (a) all applicable fire, utility, and building codes; and (b) all applicable rules, regulations and policies of Emperors Palace. All decorative materials used by Exhibitors must be flame retardant. Exhibitor shall leave the exhibit space in the same condition as it was when Exhibitor entered upon the premises and shall not cause or permit others to cause any damage or disruption to the space or the facility. 2015 ISACA SA Conference Sponsorship Agreement Page 7 of 10
8. Display Construction. Displays must not obstruct the view or interfere with the displays of neighbouring stands. The Association retains sole discretion and authority in the placement, arrangement, and appearance of all displays. 9. Maintenance. The Association will provide for sweeping and cleaning the aisles of the exhibit area once daily. However, Exhibitors must, at their own expense, keep their space cleaned and in good order at all times. Any coverings of exhibits must be removed before opening hours of each show day. 10. Storage of Packing Crates and Boxes. Exhibitors will not be permitted to store packing crates and/or boxes within their exhibit space during show hours. If the size of packing crates and/or boxes permits, they must be stored under fully draped tables within Exhibitor s space. If items cannot be stored as described, these items must be properly marked and will be stored and returned to the stand by service contractors at the expense of the Exhibitor. It is the Exhibitor s sole responsibility to mark and identify his/her crates as soon as they are empty or otherwise ready for removal to facilitate the final preparation of the event for opening. Crates not properly marked or identified may be lost or destroyed. Storage and/or safekeeping of Exhibitor s crates and boxes are not the responsibility of the Association, Emperors Palace or any representative thereof. 11. Exhibit Hall Hours. The Association reserves the right to set and limit the hours of the exposition, which shall be printed in the official programme guide of the ISACA SA Conference. 12. Installation/Removal of the Display. Exhibitor may set up their exhibition areas for the ISACA SA Conference on Sunday, the 2 nd of August 2015 from 13h00 to 16h00. Exhibits must be completely set up by no later than 7am on Monday, the 3 rd of August 2015. If an Exhibitor fails to completely set up its exhibit by 7am Monday, the 3 rd of August 2015, the Exhibitor will be denied access to the exhibit area for all purposes during the initial day of the conference. Thereafter, access to the exhibit area will be granted to the Exhibitor at the sole discretion of the Association. Dismantling of exhibits may not commence prior to 17h00 on Tuesday, the 4 th of August. All materials and equipment used in connection with the exhibit must be completely packed and ready for removal or shipment by 20h00 on Tuesday, the 4 th of August 2015. Any non-compliance fines levied by the venue for removal delays will be passed onto the Exhibitor. 13. Exhibit Regulations. Exhibitor shall use its exhibit space for the sole purpose of describing and demonstrating its products and services. Each display area assigned to Exhibitor must be staffed by an employee or representative of the exhibiting company at all times during exhibit hours. Exhibits and/or Exhibitors which, in the sole judgment of the Association, produce excessive noise or otherwise are in poor taste shall not be permitted. All aisle space is under the exclusive control of the Association and shall not be used for the purpose of exhibits or demonstrations. Exhibitor shall distribute literature regarding its products and services only from within its assigned display area(s). No exhibits, advertising, or other promotional materials are permitted beyond the perimeter of the booth. The Association reserves the absolute right to remove, relocate, or restrict any objectionable exhibits, persons, advertisements, or any features, which detract from the decorum of the Conference. No items may be attached or projected to the wall or stand without prior written permission from the Association and Emperors Palace. If Exhibitor s display is restricted in any way or removed from the Conference facility for any reason by the Association or Emperors Palace pursuant to this Section, all payments by Exhibitor in connection with the exhibit shall be forfeited to the Association. 14. Authorized Representatives. Exhibit stand personnel shall be restricted to owners, full-time employees of exhibiting companies, or other authorized representatives approved by the Association who are actually staffing the exhibit stand during the published move-in, show hours, and/or move-out hours. Each exhibiting company shall provide the Association in advance with the name and title of the person(s) who will be in attendance at the exposition and will be designated responsible for installation, operation, and removal of the exhibit. These representatives shall be authorized to enter into such service contracts as necessary, for which Exhibitor shall be responsible. Exhibitor personnel shall wear proper badge identification, as provided by the Association, prominently displayed, plus have corporate identification available for viewing by the Association or representatives of the Official Contractor, or 2015 ISACA SA Conference Sponsorship Agreement Page 8 of 10
Security, at all times. Each display stand will be entitled up to two complimentary exhibition entry badges for use by Exhibitor s personnel. Additional badges are available at a cost of R500 excl. VAT per badge. 15. Security. The Association will not be responsible for the loss of any of Exhibitor s property or materials by or for any cause. Exhibitors must make provisions for safeguarding their goods, materials, equipment, and display at all times, and Exhibitors are urged to carry their own insurance through their own sources at their own expense. No package may be removed from the exhibit hall during the show without a written pass supplied by the Association and supported by proper credentials. All packages, cases, etc., are subject to examination before removal. 16. Assignment and Sublease. Exhibitor may not assign, sublet, or share the whole or any part of the space allotted without the prior written consent of the Association. Exhibitor may not display goods other than those manufactured or handled by that Exhibitor in the regular course of business. Only the signage of the company whose name appears on the Application may be placed on the stand or appear on any printed list of Exhibitors. No company not assigned space in the exhibition hall will be permitted to solicit business in any manner within the exhibit hall. 17. Failure to Open Exhibition. In the event that the premises of Emperors Palace are destroyed or damaged, or the ISACA SA Conference fails to take place as scheduled or is interrupted and/or discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, terrorism, act of God, emergency declared by any government agency, or for any other reason, this contract may be terminated by the Association. In the event of such termination, Exhibitor waives any and all claims for damages and agrees that the sole liability of the Association shall be to return Exhibitor s space fee, less Exhibitor s pro rata share of all costs and expenses incurred and committed by the Association. 18. No Endorsement. This Agreement confers only a limited license by the Association to Exhibitor to use one or more exhibit space(s) to be assigned by the Association for exhibition purposes at the ISACA SA Conference. It does not, and shall not be construed, interpreted, or described in any way to, constitute an approval, endorsement, or recommendation of Exhibitor or its products or services, or in any manner to create an agency relationship between the Association and Exhibitor. 19. Licenses, Permits, and Insurance. The Association s sole responsibility and obligation under this Agreement is to permit Exhibitor to use the assigned exhibit space for the purposes and under the terms and conditions described herein. The exhibit, and its installation, maintenance, and breakdown shall be solely the responsibility of Exhibitor. Exhibitor warrants that it shall, at its own expense, obtain any and all necessary or appropriate licenses, permits, and insurance required for the installation, maintenance, and breakdown of its exhibit(s) and for any of Exhibitor s employees or agents associated with the exhibit(s), and that it shall pay all taxes, fees, and costs incident thereto. 20. Indemnification. Exhibitor shall be fully responsible to pay for any and all damages to property owned by Emperors Palace, its owners or managers which results from any act or omission of Exhibitor. Exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend and hold harmless ISACA SA and Emperors Palace and their respective officers, directors, members, employees, and agents against all claims, losses, and damages to persons or property, governmental charges or fines, and attorneys fees arising out of or caused by Exhibitor s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of ISACA SA or Emperors Palace. In addition, Exhibitor acknowledges that neither ISACA SA nor Emperors Palace maintains insurance covering Exhibitor s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor. 21. Exhibitor-Sponsored Meetings and Social Events. In the interest of the success of the ISACA SA Conference, Exhibitor agrees not to extend invitations, call meetings, or otherwise invite or encourage the absence of attendees from the ISACA SA Conference area during the official hours of the ISACA SA Conference. 2015 ISACA SA Conference Sponsorship Agreement Page 9 of 10
22. Photography. By exhibiting at this event, the exhibitor grants permission to be photographed during the event. The resulting photographs of the exhibitor and the exhibition stand may be used by ISACA SA for future promotion of ISACA SA s educational events on ISACA SA s website, social media pages and/or printed promotional materials. By exhibiting at this event, the exhibitor consents to any such use. The exhibitor understands any use of the photographs will be without remuneration. The exhibitor also waives any right to inspect or approve the aforementioned use of ay photographs now or in the future. Acceptance of terms I hereby accept all the terms and conditions as documented in this Sponsorship and Exhibit Agreement. This Agreement represents the complete understanding between the Sponsor/Exhibitor and the Association, and no amendments, deletions, or additions hereto shall be binding without written approval from both parties, unless otherwise specifically provided herein. Name: Organisation and Title: Signature and Date: Accepted on behalf of ISACA SA Name: Signature & date 2015 ISACA SA Conference Sponsorship Agreement Page 10 of 10