INDIVIDUAL CONSULTANT PROCUREMENT NOTICE IC/2012/026 TOR - CONSULTANCY Date: 16 April 2012 Position: Consultant - RESOURCE MOBILISATION STRATEGY 2012-2015 for UNCT ETHIOPIA Duty Station: Addis Ababa, Ethiopia Duration: 6 weeks Starting Date: 1 st May 2012 Type of Contract: Individual contract Direct UN Contact: UN Resident Coordinator s Office How to Apply: Applicants should upload document to www.jobs.undp.org; no later than 27 April 2012 Purpose To establish a clear overview of current and potential funding opportunities for the United Nations Country Team (UNCT) in Ethiopia in support of efforts to enhance the coherence and effectiveness of the UN System in-country as reflected in the new UNDAF and UNDAF Action Plan 2012-15. Background The UNCT in Ethiopia is striving to enhance the coherence, effectiveness and efficiency of its country-level operations. To this end, the UN in Ethiopia has just finalized the UNDAF 2012-2015 and the UNDAF Action Plan (UNDAF AP 2012-2015), one common, coherent operational plan for all UN funds, programmes and agencies in Ethiopia for the coming four years, covering both development and humanitarian response interventions. The Action Plan defines responsibility for the delivery of a set of strategic key actions that will jointly contribute to shared results (output level); and shows how those results will be tracked. In terms of resources, the estimated financial requirements to implement the UNDAF AP amount to approximately $2.6 billion, of which around $0.9 billion constitutes available resources. The remaining $1.7 billion will be mobilized both by individual agencies and through a comprehensive joint resource mobilization strategy. The current gap of $ 1.7 billion includes financial estimates for both development and humanitarian interventions. The joint resource mobilization strategy will only cover the financial requirements for the development interventions.
The Ethiopia One UN Fund was established in January 2011, as an inclusive mechanism, that would allow the pooling of financial support. An important component of making the UN a more effective and efficient organization is to have one financial framework, such as the One UN Fund, in place. The One Fund, a single joint donor financing instrument for non-core resources, would reduce transaction costs both for the UN and for the Government of Ethiopia, as it would allow for joint mobilization and tracking of resources. A single financial framework could add value by reducing overlap and duplication, and ensure that the programmatic initiatives of the UNDAF Action Plan are adequately financed through predictable sources channelled through the One UN Fund. The Resource Mobilization Strategy will answer the following key questions: 1. What does the UNCT need in terms of resources for the UNDAF (2012-15) 2. What can the UNCT expect to mobilise in terms of resources (core and non-core funding); 3. What traditional/new sources of funding are available to cover the resource gap; 4. What potential donors should be targeted for each Pillar, Outcome and Joint Programmes? The development of the Resource Mobilisation Strategy would include three phases. The first two phases will include preparatory, fact-finding missions and analysis, to generate awareness of the past and current national fundraising environment and Agency-specific considerations that need to be taken into account when developing a resource mobilisation strategy. The third phase will focus on the actual recommendations for resource mobilisation. Methodology The methodology will involve both desk work and face-to-face interviews with key stakeholders in Ethiopia. Support to the consultant will be provided by the RC Office and the consultant will also work closely with the Heads of Agency-level Task Team on resource mobilization, lead by the UN Resident Coordinator. The assignment will not require the consultant to travel outside of Addis Ababa or Ethiopia. The methodology used to develop the resource mobilization strategy will entail the following three phases, which should be reflected in the report presented to the UNCT at the end of the engagement: a. Phase 1: Research and analysis of the current resource gap and past fundraising experience Analyze past funding strategies and spending volumes by the UN System and their results. Percentage of past non-core funded and support by agency/undaf pillars (successes & gaps). Look at contribution management experience. Review what type of funding the various UN Agencies receive from their Headquarters in support of country level activities (central core allocations, thematic funding, and other cost-sharing arrangements at HQ level). This will summarize how and when funding decisions are made at HQ in support of country-level activities. Review and clarify existence of absorption and management capacity and lessons learned Analyze the current resource gap in UNDAF 2012-2015 by Pillars, Outcomes and Outputs to identify critical gaps and provide an overview of (non-core) funding requirements
Determine the proportion of resources required to fund humanitarian actions and those required for development interventions. Develop a breakdown per year of funding requirements for the entire UNDAF period b. Phase 2: Analysis of current local and regional fundraising environment and future needs Look at specific circumstances (opportunities and threats) and how they may affect resource mobilization efforts. Identify new funding possibilities/opportunities. Mapping of traditional and non traditional funders (foundations, private sector, etc..) which will clarify opportunities - identify window of opportunities and catalytic resource leveraging. Prioritize the potential funders for each pillar, outcome, and/or Joint programmes according to their areas of development priorities.. Determine priority funding needs. Plan for pursuing new donors (traditional and non-traditional) and obtaining new funding from existing sources for new areas. Explore possible funding opportunities through the existing Trust Funds within and outside of the UN. c. Phase 3: Based on the research and analysis undertaken in the previous t phases, Development of the strategy on resource mobilization which will include: Clear objectives for fundraising, methods, tactics and focus (bilateral, private sector, Civil Society, Government etc). Clear methodology for a phased approach for how the UNCT/Government can jointly mobilise resources for the current UNDAF. A concise comparative analysis of total ODA in Ethiopia compared to the UN s financial contribution. This will include an analysis of the overall development / humanitarian assistance strategies of each of the potential donors and non traditional funders for Ethiopia. An extensive overview of non-core ( Other ) sources of funding for UN activities in Ethiopia. The overview will include: Multilateral and bilateral cost-sharing arrangements with donors in support of specific projects. Current and emerging donor priorities. This will include a summary of the donors decision making procedures for the allocation of funds for UN activities at the country-level, and the degree of decentralization of decision-making (local level, Headquarters). Thematic funds or other budgetary-type support funds available. Availability of funding for humanitarian support vs. development activities. An overview of the financial funding gaps in support of UN development / Humanitarian activities in Ethiopia, as defined in the UNDAF 2012-2015, with particular focus on the Joint Programmes. This will include a breakdown of funding requirements per year. a. A set of proposed bankable UN joint programmes that could be developed and leveraged for robust resource mobilization Based on donor interest and priority areas,
b. An indication of the funding modalities pooled, pass through, parallel, agency specific, One UN Fund. Develop a methodology and indicators for monitoring resource mobilization and contribution management. Identify guiding principles and a roadmap for implementing the resource mobilization strategy, including key strategic outreach and communication steps Reference documentation UNDAF 2012-2015 and UNDAF Action Plan 2012-2015 UNDG Guidelines on Joint Resources Mobilization Agencies specific resources mobilisation plans Stakeholder analysis paper. UN Ethiopia, 2010 Financial overviews of donor support to Ethiopia (Aid Management Platform tool, Development Advisory Group [DAG]). Other relevant documentation as may be required. Deliverables The consultants will provide a finalised Report on the Resource Mobilization Strategy 2012-2015 which outline will at minimum include: a. Executive Summary b. Background and purpose of the strategy c. Aid environment in Ethiopia: what is the development partners landscape in Ethiopia? d. UN in Ethiopia; UNDAF 2012-2015 Funding requirements and opportunities e. Analysis of key traditional and nontraditional donors. The Donor and partnerships mapping mentioned under phase 2 will be included as annex to the final report. f. UN joint resource mobilization: Approach and guiding principles Deliverable timeframe, first draft should be submitted to UNDP/RCO by 1 st of June 2012 Final document after validation by UNDP /RCO should be submitted 15 th of June 2012 Competency and Expertise Requirements 1. International consultant/ Team Leader Background and qualifications Advanced University degree in any of the following: Business Administration, Economics, Marketing, Fundraising, Social Sciences, Public Administration, International Relations, or equivalent. Recognized expertise in all aspects of resource mobilization and fundraising strategies and a track record of drafting resource mobilization strategies and action plans in intergovernmental or international organizations; A good knowledge of the international aid environment as well as bilateral and non traditional donors policies and funding practices is required, as is a sound understanding of best practice with regard to aid effectiveness.
Familiarity with the UN and the way in which UN country level operations are currently funded is also essential. Experience and understanding of the Ethiopia context would be a definite plus Strong quantitative and qualitative analytical skills; Demonstrated ability to establish priorities and to plan, coordinate and monitor tasks to achieve result. Computer literacy; Excellent public speaking and presentation skills; Excellent communication and interpersonal skills; Main responsibilities Guide the Consultants Team in undertaking different components of the assignment Writing of main report Brief the RC, the Resource mobilization task team and the UNCT Lead consultations with relevant stakeholders Reporting The team of two consultant/s will be contracted by the Office of the Resident Coordinator in Ethiopia on behalf of the UN Country Team. The team will conduct a debriefing for the UNCT, s upon completion of the assignment. For this purpose, the first draft of the report should be submitted for comments no later than five (5) days before the debriefing. The final report should be completed within five working days after all comments being received. Timing The assignment will be 6 weeks. The assignment should commence no later than the 1 st May 2012. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 1. Proposal: (not more than 450 words) (i) Explaining why they are the most suitable for the work (ii) Provide a brief methodology on how they will approach and conduct the work (if applicable) 2. Financial proposal: Please submitted Lump sum (inclusive of DSA, Ticket and other costs if any) 3. Personal CV including past experience in similar projects and at least 3 references 1. FINANCIAL PROPOSAL Please submit financial proposal in a separate sheet to our e-mail Procurement.et@undp.org;
Expenditure type Days Fees Total US$ Consultancy fees, including Daily Subsistence Allowance (DSA) Travel Expenditures Sub Total Miscellaneous (10%) Total 2. EVALUATION Individual consultants will be evaluated based on the following methodologies: Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; 75% * Financial Criteria weight;25% Only candidates obtaining a minimum of 49 point and above would be considered for the Financial Evaluation Criteria Weight Max. Point Technical (based on CV, Proposal and Interview) Minimum educational background and work experience (CV) 10% 10 Understanding of scope of work and methodology (From Proposal) 20% 20 Previous experience on resource mobilization and development of strategic 20 20 document policy papers particularly for the UN. Individual Competencies (Interview or desk review) 25% 25 Financial 25% 25 Note: Submission of Technical and Financial proposal is mandatory failing to submit one of the proposals will be automatically disqualified.