POLK COUNTY BOARD OF COUNTY COMMISSIONERS PUBLIC HEARING ON 2017-2018 BUDGET AGENDA September 18, 2017 6:00 p.m. Commission Boardroom 1. Call to order Commissioner Melony Bell, Chair 2. Public Hearing to consider adoption of the Final Rate Resolution for the 2017-2018 Street Lighting Assessments. (No fiscal impact) 3. Public Hearing to consider adoption of the Final Assessment Resolutions for 2017-2018 for Asherwoods Road, Angus Road, Black White & Huggins Roads, Estate Road, JEH Road, Moore Road, Pete s Lane, Pioneer Drive, Ridge Road, and Roy Burt Road Assessment Areas for roadway paving improvements. ($20,265.36 approximate one-time revenue) 4. Public Hearing to consider adoption of the Final Rate Resolution for the 2017-2018 Skyview Utility Municipal Service Benefit Unit ( MSBU ). (No fiscal impact) 5. Public Hearing to consider adoption of the Final Rate Resolution for the 2017-2018 Fire Services Non-Ad Valorem Assessments. ($39,244,549 estimated assessment revenue) 6. Public Hearing to consider adoption of the Residential Waste Program Services Final Assessment Resolution and Setting the Assessment Rate for Fiscal Year 2017-2018. ($27,216,158 estimated assessment revenue) 7. Public Hearing to consider adoption of the Final Rate Resolution and Assessment Roll for the 2017-2018 Nuisance Abatement Assessments. ($310,112.88 estimated assessment revenue) 8. Request the Board to designate Assistant County Attorney, Randy Mink, to certify the 2017-2018 Final Assessment Rolls to the Tax Collector. 1
9. Discuss the purpose of the Public Hearing for the 2017-2018 Budget Michael Craig, County Attorney Hearings are primarily for the purpose of explaining the budget, proposed tax levy, and any proposed amendments, as well as affording the public the opportunity to participate in the budget process. A. Discuss Proposed Tentative Millage Rates for 2017-2018 10. Discuss the 2017-2018 Board of County Commissioners proposed tentative operating millage rate Todd Bond, Budget and Management Director 2017-2018 Countywide Proposed Tentative Operating Millage Rates FY 2017 FY 2018 Difference Percent Change MILLAGE RATES General Fund 5.6815 5.6815 0.0000 Transportation 1.1000 1.1000 0.0000 TOTAL 6.7815 6.7815 0.0000 0.00% Rolled-back FY 2018 Increase from MILLAGE RATES Rolled-back General Fund 5.2367 5.6815 0.4448 Transportation 1.1000 1.1000 0.0000 6.3367 6.7815 0.4448 7.02% REVENUE General Fund $164,556,008 $178,533,229 $13,977,221 Transportation $34,565,969 $34,565,969 $0 $199,121,977 $213,099,198 $13,977,221 7.02% The increase over the rolled-back rate is necessary to maintain services within the two funds this levy applies to. 2
11. Discuss the 2017-2018 proposed tentative millage rate for the Polk County Parks Municipal Services Taxing Unit (MSTU), Polk County Library MSTU, Polk County Stormwater MSTU, and Polk County Rancho Bonito MSTU Todd Bond, Budget and Management Director 2017-2018 MSTU Adopted Tentative Millage Rates FY 2017 FY 2018 Difference Percent Change MILLAGE RATES Parks 0.5619 0.5619 0.0000 0.00% Library 0.2109 0.2109 0.0000 0.00% Stormwater 0.1000 0.1000 0.0000 0.00% Unincorporated Total 0.8728 0.8728 0.0000 0.00% Rancho Bonito Area 9.1272 9.1272 0.0000 0.00% TOTAL 10.0000 10.0000 0.0000 0.0000 Rolled-back FY 2018 Increase from MILLAGE RATES Rolled-back Parks 0.5218 0.5619 0.0401 7.68% Library 0.1959 0.2109 0.0150 7.66% Stormwater 0.0929 0.1000 0.0071 7.64% Unincorporated Total 0.8106 0.8728 0.0622 7.67% Rancho Bonito Area 9.1621 9.1272-0.0349-0.38% 9.9727 10.0000 0.0273 0.27% REVENUE Parks $9,955,148 $10,720,195 $765,047 7.68% Library $3,737,473 $4,023,650 $286,177 7.66% Stormwater $1,772,390 $1,907,847 $135,457 7.64% Unincorporated Total $15,465,011 $16,651,692 $1,186,681 7.67% Rancho Bonito Area $8,588 $8,555 ($33) -0.38% $15,473,599 $16,660,247 $1,186,648 7.67% The increase over the rolled-back rate is necessary to maintain services within the Parks and Library MSTU Funds and to fund upcoming water quality projects that are included in our NPDES permit that is mandated by the Federal Clean Water Act in the Stormwater MSTU. The Rancho Bonito millage rate is a decrease from the rolled-back rate. B. Discuss Proposed Tentative Budget for 2017-2018 12. Discuss the 2017-2018 proposed tentative budget totaling $1,349,801,229 Todd Bond, Budget and Management Director 13. Discuss the 2017-2018 Polk County Parks MSTU proposed tentative budget totaling $16,913,236, Polk County Library MSTU proposed tentative budget totaling $4,535,821, Polk County Stormwater MSTU proposed tentative budget totaling $7,685,363, and Polk County Rancho Bonito MSTU proposed tentative budget totaling $21,554 Todd Bond, Budget and Management Director 3
C. Public Hearing on 2017-2018 Proposed Tentative Budget and Millage Rates 14. Requests from the public to speak in regard to the 2017-2018 Proposed Tentative Operating Budget and Millage Rates, which include the Parks MSTU, Library MSTU, Stormwater MSTU, and Rancho Bonito MSTU Commissioner Melony Bell, Chair D. Set the Tentative Millage Rates for 2017-2018 15. Recommend Board adopt the tentative operating millage rate of 6.7815 mills, which is a 7.02% increase over the rolled-back rate of 6.3367 mills. 16. Recommend Board adopt the tentative millage rate of 0.5619 mills for the Polk County Parks MSTU, which is a 7.68% increase over the rolled-back rate of 0.5218 mills; the tentative millage rate of 0.2109 mills for the Polk County Library MSTU, which is a 7.66% increase over the rolled-back rate of 0.1959 mills; and the tentative millage rate of 9.1272 mills for the Polk County Rancho Bonito MSTU, which is a.38% decrease from the rolled-back rate of 9.1621 mills. 17. Recommend Board adopt the tentative millage rate of 0.1000 mills for the Polk County Stormwater MSTU, which is a 7.64% increase over the rolled-back rate of 0.0929 mills. Action Action Action E. Set the Tentative Budget for 2017-2018 18. Recommend Board adopt the 2017-2018 tentative budget of $16,913,236 for the Polk County Parks MSTU, the 2017-2018 tentative budget of $4,535,821 for the Polk County Library MSTU, and the 2017-2018 tentative budget of $21,554 for the Polk County Rancho Bonito MSTU, which are included in the 2017-2018 tentative budget of $1,349,801,229. Action 4
19. Recommend Board adopt the 2017-2018 tentative budget of $7,685,363 for the Polk County Stormwater MSTU, which is included in the 2017-2018 tentative budget of $1,349,801,229. 20. Recommend Board adopt the tentative budget of $1,349,801,229 for 2017-2018. Action Action F. Set the 2017-2018 Second Public Hearing Date/Time 21. Recommend the Board Set the date, time, and place for the Public Hearing to adopt a final millage rate and budget on September 25, 2017 at 6:00 p.m. in the Commission Boardroom. Action 22. Adjournment 5
BUDGET CHANGES
FY 17/18 TENTATIVE BUDGET VERSUS FY 17/18 PROPOSED BUDGET FUND GROUP FUND DESCRIPTION ADOPTED PROPOSED TENTATIVE VARIANCE FY 16/17 FY 17/18 FY 17/18 FY 17/18 General Funds 352,996,328 371,163,545 371,488,983 325,438 General Funds 352,996,328 371,163,545 371,488,983 325,438 Special Revenue Funds 403,459,739 426,261,117 416,928,013 (9,333,104) 10100 County Transportation Trust Fund 52,293,563 67,267,126 70,731,951 3,464,825 10150 Special Revenue Grants 41,808,179 20,190,249 22,026,439 1,836,190 12160 Tourism Tax Funds 20,052,737 17,508,659 17,754,335 245,676 12180 Lake And River Enhancement Trust Funds 2,509,745 2,438,261 2,438,261-12190 Fire Rescue Funds 42,027,747 44,148,368 44,148,368-12240 Impact Fees 12,583,578 23,205,274 22,241,804 (963,470) 14350 Emergency 911 Funds 2,682,716 2,966,103 2,966,103-14370 Hazardous Waste Funds 245,587 142,162 142,162-14390 Radio Communications Funds 2,596,128 3,205,882 3,205,882-14490 Indigent Health Care Funds 78,343,899 85,857,081 85,857,081-14930 Leisure Services MSTU Funds 21,408,055 16,813,236 16,913,236 100,000 14950 Libraries MSTU Funds 4,149,031 4,535,821 4,535,821-14960 Rancho Bonito MSTU Fund 11,777 21,554 21,554-14970 Transportation (1 Mill) Fund 59,476,463 67,458,458 53,480,722 (13,977,736) 14990 Law Enforcement Trust Funds 966,765 1,182,293 1,182,293-15010 Land Management Nonexpendable Trust Funds 38,622,948 39,363,143 39,363,143-15240 Polk Commerce Centre CRA 63,340 324,365 324,365-15250 Eloise CRA Trust-Agency Funds 558,748 592,986 592,986-15290 Harden Parkway CRA Funds 1,237,427 1,272,820 1,272,820-15310 Building Funds 8,671,138 9,773,054 9,773,054-15350 Affordable Housing Assistance Trust Funds 5,606,478 7,446,783 7,446,783-16000 Street Lighting Districts 2,713,184 2,823,487 2,823,487-18000 Stormwater MSTU 4,830,506 7,723,952 7,685,363 (38,589) Debt Service Funds 32,154,842 30,741,989 30,824,144 82,155 21600 Const Tax Rev Improv & Refund Bds, S2006 3,352,915 311,155 311,155-23000 Public Facilities Rev Bonds 2005 - - 1,000 1,000 23300 Capital 2010 7,536,031 7,665,179 7,665,179-23400 Transportation 2010 10,984,346 11,174,217 11,174,217-23500 Public Facilities Rev Ref Bonds, Series 2014 (Ref 2005) 8,439,832 8,529,719 8,530,719 1,000 23700 Public Facilities Rev Ref Note, Series 2015 (Ref CFT 2006) 1,841,718 3,061,719 3,141,874 80,155 Capital Funds 43,938,189 28,571,164 28,833,759 262,595 30200 Drainage and Water Quality Fund 2,096,174 2,049,076 1,911,671 (137,405) 30800 General Capital Improvement Funds 12,791,649 15,978,084 16,378,084 400,000 31200 Environmental Land Acquisition Funds 2,759,350 2,530,243 2,530,243-31700 Long Term Road Project Funds 2,706,323 2,244,100 2,244,100-31900 Northeast Polk Roadway Fund 23,584,693 5,769,661 5,769,661 - Enterprise Funds 354,547,796 395,588,706 395,588,706-41000 Solid Waste 193,340,110 207,486,216 207,486,216-42000 Utilities 156,285,450 182,558,739 182,558,739-43110 Rohr Home Fund 4,922,236 5,543,751 5,543,751 - Internal Service Funds 107,476,013 104,706,313 106,137,624 1,431,311 50100 Fleet Maintenance Funds 7,169,578 8,528,424 8,353,637 (174,787) 50300 Employee Health Insurance Fund 72,085,024 65,841,081 65,841,081-51500 Fleet Replacement Funds 18,429,923 19,381,157 20,987,255 1,606,098 52000 Information Technology Fund 9,791,488 10,955,651 10,955,651 - Total Funds 1,294,572,907 1,357,032,834 1,349,801,229 (7,231,605) 1
BUDGET SUMMARY FISCAL YEAR 2017 / 2018 Total Budget for all funds from $1.295 billion in FY 16/17 to $1.350 billion in FY 17/18 - Total General Fund from $353 million in FY 16/17 to $371.4 million in FY 17/18 BoCC Position changes - 24 BoCC positions eliminated in FY 17/18 budget - 71 BoCC positions added in FY 17/18 budget - Total net increase of 47 positions for FY 17/18 Property Values - Unincorporated increase of 11.64% - Countywide increase of 9.81% Millage Rate - Countywide Millage Rate 6.7815 General Fund 5.6815 Transportation 1.1000 - Unincorporated Millage Rate 0.8728 Parks MSTU Millage Rate 0.5619 Library MSTU Millage Rate 0.2109 Stormwater MSTU Millage Rate 0.1000 - Rancho Bonito MSTU 9.1272 - Total MSTU 10.0000 - Total Millage Rate 16.7815 2
Except for employees whose jobs fall within the various collective bargaining units and whose compensation will be defined by their respective Collective Bargaining Agreements, the budget includes funding in FY 17/18 to cover a 3.5% pay increase effective December 18, 2017; which will be the first pay check after January 1, 2018. This salary increase is for employees who have been employed for at least one year by December 18, 2017 or a 3.5% pay increase on the anniversary date of those employees who reach their first full year of service after December 18, 2017. Employees who are at the maximum salary of their paygrade, or reach it with the 3.5% increase, would receive a lump sum payment of up to 3.5%. This pay increase will only be given if the employee received a successful or higher rating on their most recent annual employee performance evaluation. Increases for employees whose positions are included in a Collective Bargaining Agreement will be based on those agreements. Overall constitutional budget increase of $9.04 million The current waste collection agreement expires on September 30, 2017. An RFP was issued to select companies for the new waste collection agreements. Based on the new agreements, the waste collection MSBU rate was calculated to remain constant for seven years and will increase the single family residential rate from $109.80 to $144.50 per year. Board of County Commissioners Goals - Budget includes 50 new Fire Rescue positions, including: Added two new 24X7 ambulances, including 12 positions Added 30 new Firefighter positions through a Staffing for Adequate Fire and Emergency Response (SAFER) Grant; this grant will fund 75% of the cost of these positions for two years and 35% for the third year Added six positions in Fire Rescue to staff the Frostproof Fire Station, which includes three Driver Engineers and three Fire Company Captains - Included $1.8 million for a new Mulberry Fire Station - Increase of $5 million toward County road system programs: Pavement management ($3 million) Sidewalks ($1 million) Roadside drainage system ($1 million) 3
- Included three new road capacity projects: Four-lane Lake Wilson Road from Ronald Reagan Parkway (CR 54) to CR 532 Four-lane West Pipkin Road from Medulla Road to Harden Boulevard Design, Alignment, and ROW funding to widen CR 557 from US 17/92 to I-4 - The formation of the Polk Regional Water Cooperative (PRWC) in 2016 and the approval of the PRWC Phase I implementation agreement by 15 of 16 Polk County local governments during 2017 were significant achievements. The FY 17/18 proposed budget includes funding for future water supply investments, including Polk County s net financial contribution of $3.75 million for the Phase I implementation project. - Citizens Healthcare Oversight Committee is addressing a spending plan to enhance Polk County mental health services. Proposed Community Investment Program: $149.8 million (FY 17/18 only) Roads and Drainage * $49,550,420 Facilities Management $7,859,613 Parks ** $5,504,702 Natural Resources - Water Resources *** $3,823,675 - Environmental Lands Acquisition $1,072,102 Utilities - Expansion $43,211,106 - Renewal & Replacement $9,292,448 Fire Rescue $2,188,480 Waste and Recycling Operations $24,171,850 Information Technology $452,824 Office of Planning and Development $2,650,000 Changes in the CIP since Proposed CIP presentation: * The net increase of $9,420,200 is primarily due to the additions of the West Pipkin Road, CR 557 Widening, and Lake Wilson Road Projects as directed by the Board at the CIP Work Session. ** The net increase of $114,560 is primarily due to increase in grant funding for Lake Gwyn Park. *** The net decrease of $40,620 is due to estimated reductions in design costs for the Lake Conine project. 4
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NEW / ELIMINATED POSITIONS BY DIVISION FISCAL YEAR 2017/2018 POSITIONS OVERVIEW SUMMARY Position Number Position Title Estimated Annual Cost * No. of Positions BOARD DIVISIONS GENERAL FUND CODE ENFORCEMENT 3721 Support Manager $80,529 1.0 Sub-Total $80,529 1.0 FACILITIES 3701 Maintenance Mechanic Specialist $57,038 1.0 Sub-Total $57,038 1.0 FIRE RESCUE 3722 Medical Compliance Officer $108,096 1.0 3702 Firefighter 56 $75,145 1.0 3703 Firefighter 56 $75,145 1.0 3704 Firefighter 56 $75,145 1.0 3705 Firefighter 56 $75,145 1.0 3706 Firefighter 56 $75,145 1.0 3707 Firefighter 56 $75,145 1.0 3708 Firefighter 56 $75,145 1.0 3709 Firefighter 56 $75,145 1.0 3710 Firefighter 56 $75,145 1.0 3711 Firefighter 56 $75,145 1.0 3712 Firefighter 56 $75,145 1.0 3713 Firefighter 56 $75,145 1.0 3714 Driver Engineer 56 $82,230 1.0 3715 Driver Engineer 56 $82,230 1.0 3716 Driver Engineer 56 $82,230 1.0 3717 Fire Company Captain $91,962 1.0 3718 Fire Company Captain $91,962 1.0 3719 Fire Company Captain $91,962 1.0 3720 Fire Company Captain $91,962 1.0 Sub-Total $1,624,374 20.0 HUMAN RESOURCES 3700 Human Resources Analyst $60,013 1.0 Sub-Total $60,013 1.0 TOTAL GENERAL FUND $1,821,954 23.0 OTHER FUNDS BUILDING 3733 Building Inspector III $75,478 1.0 3734 Plans Examiner III $85,505 1.0 3735 Plans Examiner III $85,505 1.0 3736 Plans Examiner III $85,505 1.0 3737 Permit Technician $57,092 1.0 3738 Permit Technician $57,092 1.0 3739 Permit Technician $57,092 1.0 Sub-Total $503,269 7.0 ELDERLY SERIVCES 1306 Client Services Coordinator ($40,303) (1.0) (January 1, 2018 Eliminations) 1316 Program Supervisor ($65,872) (1.0) 1319 Meal Site Coordinator ($14,385) (1.0) 1320 Meal Site Coordinator ($20,719) (1.0) 1321 Meal Site Coordinator ($14,385) (1.0) 1322 Meal Site Coordinator ($13,450) (1.0) 1323 Nutrition Services Supervisor ($39,927) (1.0) 1328 Meal Site Coordinator ($13,450) (1.0) 1329 Meal Site Coordinator ($14,385) (1.0) 1331 Meal Site Coordinator ($14,385) (1.0) 1332 Meal Site Coordinator ($14,385) (1.0) 1334 Meal Site Coordinator ($14,658) (1.0) 1335 Meal Site Coordinator ($14,385) (1.0) * Note: Estimated salary and benefits cost FY 2017/2018 Some positions are split funded and appear in the fund where most of their costs are budgeted 6
NEW / ELIMINATED POSITIONS BY DIVISION FISCAL YEAR 2017/2018 POSITIONS OVERVIEW SUMMARY Position Number Position Title Estimated Annual Cost * No. of Positions 1336 Meal Site Coordinator ($21,996) (1.0) 1344 Program Services Aide ($24,502) (1.0) 1346 Meal Site Coordinator ($21,996) (1.0) 1349 Nutrition Services Supervisor ($47,317) (1.0) 1353 Program Services Aide ($21,293) (1.0) 1354 Meal Site Coordinator ($20,719) (1.0) 1381 Secretary I ($31,190) (1.0) 1655 Meal Site Coordinator ($15,356) (1.0) 1273 Customer Service Representative ($47,601) (1.0) Sub-Total ($546,659) (22.0) FIRE RESCUE 3760 Firefighter 56 $68,883 1.0 (10 SAFER Positions are budgeted 3761 Firefighter 56 $68,883 1.0 to be filled each month in 3762 Firefighter 56 $68,883 1.0 November, December, and January 3763 Firefighter 56 $68,883 1.0 for a total of 30) 3764 Firefighter 56 $68,883 1.0 3765 Firefighter 56 $68,883 1.0 3766 Firefighter 56 $68,883 1.0 3767 Firefighter 56 $68,883 1.0 3768 Firefighter 56 $68,883 1.0 3769 Firefighter 56 $68,883 1.0 3770 Firefighter 56 $62,621 1.0 3771 Firefighter 56 $62,621 1.0 3772 Firefighter 56 $62,621 1.0 3773 Firefighter 56 $62,621 1.0 3774 Firefighter 56 $62,621 1.0 3775 Firefighter 56 $62,621 1.0 3776 Firefighter 56 $62,621 1.0 3777 Firefighter 56 $62,621 1.0 3778 Firefighter 56 $62,621 1.0 3779 Firefighter 56 $62,621 1.0 3780 Firefighter 56 $56,359 1.0 3781 Firefighter 56 $56,359 1.0 3782 Firefighter 56 $56,359 1.0 3783 Firefighter 56 $56,359 1.0 3784 Firefighter 56 $56,359 1.0 3785 Firefighter 56 $56,359 1.0 3786 Firefighter 56 $56,359 1.0 3787 Firefighter 56 $56,359 1.0 3788 Firefighter 56 $56,359 1.0 3789 Firefighter 56 $56,359 1.0 $1,878,618 30.0 INDIGENT HEALTHCARE 2142 Health and Social Services Program Manager ($103,841) (1.0) Sub-Total ($103,841) (1.0) PARKS & NATURAL RESOURCES 3740 Environmental Specialist II $62,093 1.0 3741 Recreation Coordinator I $50,350 1.0 3742 Parks Caretaker I $49,404 1.0 3743 Parks Caretaker I $49,404 1.0 Sub-Total $211,251 4.0 UTILITIES 3744 Customer Service Account Specialist I (PT) $18,331 1.0 3745 Customer Service Account Specialist I (PT) $18,331 1.0 3746 Lift Station Technician $40,753 1.0 3747 Utilities Service Worker III $36,641 1.0 3748 Service Worker/Equipment Operator III $42,862 1.0 Sub-Total $156,918 5.0 * Note: Estimated salary and benefits cost FY 2017/2018 Some positions are split funded and appear in the fund where most of their costs are budgeted 7
NEW / ELIMINATED POSITIONS BY DIVISION FISCAL YEAR 2017/2018 POSITIONS OVERVIEW SUMMARY Position Number Position Title Estimated Annual Cost * No. of Positions WASTE & RECYCLING 3749 Customer Care Specialist $52,091 1.0 3750 Customer Care Specialist $52,091 1.0 Sub-Total $104,182 2.0 ROADS & DRAINAGE 403 Unit Chief Clerk ($47,603) (1.0) Sub-Total ($47,603) (1.0) TOTAL OTHER FUNDS $2,156,135 24.0 TOTAL ALL FUNDS $3,978,089 47.0 CONSTITUTIONAL OFFICERS TAX COLLECTOR Adding 28 positions (2 Part-time, 26 Full-time) 28.0 Sub-Total 28.0 SHERIFF'S OFFICE Adding 6.09 FTEs 6.09 Sub-Total 6.09 TOTAL CONSTITUTIONAL OFFICERS 34.09 * Note: Estimated salary and benefits cost FY 2017/2018 Some positions are split funded and appear in the fund where most of their costs are budgeted 8