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. OVERVIEW OF PERFORMANCE WITHIN THE ORGANISATION. Municipal Performance system is a tool used to measure the implementation of Organisational strategies. It is a planning tool used to monitor, measure and review set municipal indicators in order to ascertain effectiveness, efficiency and service delivery impact by the Municipality. Performance provides mechanism to measure whether strategic targets set by an organisation and employees are met. The Constitution of South Africa 996, Section 52 which deals with the objectives of Local Government flags on Accountable Government as a requirement. These upsurges the principle of Section 95 (i) which are linked to performance which are as follows: Promotion of efficient, economic and effective usage of resources Accountable public administration Promotion of Transparency through provision of information To be responsive to needs of own community Through facilitation of public service culture and accountability amongst staff members. Municipal systems act 2000 requires municipalities to establish a Performance system and Municipal Finance Act requires proper alignment between municipal budget and its integrated development plan and encourages monitoring of performance of budget against IDP through Service Delivery budget Implementation plan. In addition, Regulation 7(I) Of Local Government : Municipal planning and Performance regulations, 200 states that a municipality system entails a framework which deals on how a municipality s cycle and processes of performance planning, monitoring, measurement, review, reporting and improvement will be conducted including determining roles of different role players. Relevance of Performance is not only on the municipality it extends to municipal employees, external service providers and municipal entities like our own LDA. The municipality adopted its own Framework which was approved by Council in September 2008. Lejweleputswa reviewed its policy on 5 June 205. 2
. LEGISLATIVE REQUIREMENTS This Annual Performance Report has been compiled in compliance with the requirements of section 46 () of the Local Government: Municipal Systems Act, 2000; which stipulates as follows: () A municipality must prepare for each financial year a performance report reflecting (a) the performance of the Municipality and each external service provider during that financial year; (b) a comparison of the performance referred to in paragraph (a) with targets set for performance in the previous financial year; and (c) Measures taken to improve performance..2 ORGANISATION PERFORMANCE This Report reflects actual performance of the Municipality as measured against the performance indicators and targets in its Integrated Development Plan (IDP) and Service Delivery and Budget Implementation Plan (SDBIP) for 206/207. The format of the report will reflect the Municipality s Key Performance Indicators (KPI) per Municipal Key Performance Area. Each Key Municipal KPA has a number as set out in municipal IDP which was deliberately designed by the Lejweleputswa District Municipality to focus its development initiatives in a more coherent and organised manner. This report will also endeavour to report to Council the Municipality s performance in terms of the five (5) National Government s Strategic key Performance Areas for local government mentioned below () Basic Service Delivery; (2) Local Economic Development; (3) Municipal Institutional Transformation and Development; (4) Municipal Financial Viability and and (5) Good Governance and Public Participation. 3
.3 FOLLOWED PERFORMANCE SYSTEM FOR 206/7 The municipality followed its adopted Framework which was approved by Council in September 2008 which was reviewed on 5 June 205..4 THE IDP AND BUDGET The IDP was reviewed for 206/7 and the Budget was approved by Council in May 206. Municipal s strategic goals and objectives are linked to the budget through the SDBIP. The SDBIP serves as performance tool and forms part of Lejweleputswa s performance system. The Municipality endeavoured during the development of the Top Layer as well as with the development of its SDBIP that the SMART principle was adhered to in the setting of indicators and objectives. Emphasis was placed on ensuring that targets were specific and time bound, thus making it measurable. The IDP was developed for 202-207. Performance Checklist Performance All MSA Audit Municipal Quarterly Annual s57/56 Committee Public Performance Reporting Performance Accounts Reporting to to Council Framework contracts signed Committee (MPAC) Council In Place? Yes Yes Yes Yes Yes Yes 4
.5 The Service Delivery and Budget Implementation Plan The organisational performance is evaluated by means of a municipal scorecard (Top Layer SDBIP) at organisational level and through the Service Delivery Budget Implementation Plan (SDBIP) at departmental levels. The SDBIP is a plan that converts the IDP and budget into measurable criteria on how, where and when the strategies, objectives and normal business process of the municipality is implemented. It also allocates responsibility to directorates to deliver the services in terms of the IDP and Budget. The MFMA Circular No.3 prescribes that: The IDP and budget must be aligned The budget must address the strategic priorities The SDBIP should indicate what the municipality is going to do during next2 months and The SDBIP should form the basis for measuring the performance against goals set during the budget /IDP processes. The overall assessment of actual performance against targets set for the Key Performance Indicators as documented in the SDBIP is illustrated in terms of the following assessment methodology: Color Category Explanations Kpi not met Target less than 00 Kpi well met Target between 00 and more 5
PLANNED TARGETS VS ACTUAL RESULTS FOR THE QUARTER 207/208 FINANCIAL YEAR (OCTOBER -DECEMBER) This section of the Annual Performance Report will report on the Municipality s actual performance against the planned targets as derived from the Municipality s IDP. Lejweleputs wa District Municipality Good Governance and Public Participation Local Economic Development Key Performance Areas Municipal Financial Viability and Basic Services Delivery Municipal Institutional Transformation and Development Achieved Kpi s Unachieved Kpi s 55 20 7 0 0 8 0 6 2 0 65 26 8 2 8 6
Municipal performance as per Kpa's 00% 90% 6 2 0 80% 70% 60% 50% 40% 20 7 0 0 8 30% 20% 0% 0% Good Governance and Public Participation Local Economic Development Municipal Financial Viability and Basic Services Delivery Municipal Institutional Transformation and Development Achieved Kpi s Unachieved Kpi s 7
OVERALL MUNICIPAL PERFORMANCE Unachieved 5% Achieved 85% 8
Key Performance Area :Municipal Transformation and Organizational Development ID Municipal Focus Area IDP Strategic Objective Strategies Key Performance Indicator Unit of Measurement Project Name Year 207 /8 Bgt Q2 Tgt Oct Nov Dec Achvd Tgt Challenges. Portfolio committee meetings To adhere to all administrative responsibilities Develop and distribute 6 signed portfolio committee agendas and minutes 6 Portfolio committee meetings by 30 signed portfolio committee agendas and minutes developed and distributed by 30 Portfolio committee meetings 6 4 5 0 0 5.2 MAYCO meetings To adhere to all administrative responsibilities Develop and distribute all signed MAYCO agendas and minutes 4 MAYCO meetings by 30 Number signed MAYCO agendas and minutes by 30 MAYCO meetings 4 0 0 9
.3 Council meetings To adhere to all administrative responsibilities Develop and distribute signed council agendas and minutes 4 Council meetings by 30 signed council agendas and minutes by 30 Council meetings 4 0 0.4 Local Labour Forum To ensure functional LLF in order to promote sound labour relations in the workplace Ensure compliance with Collective Agreements, Basic Conditions of Employment Act, Labour Relations and & institutional policies pertaining to labour relations. Convene 4 quarterly LLF meetings by 30 June 208 for the promotion of sound labour relations in the workplace. LFF meetings convened towards the promotion of sound labour relations in the workplace by 30 LLF meetings 4 0 0.6 Skills Developmen t To give experiential training to students at tertiary institutions to complete their qualifications. Enrol students within the district for experiential training. Register 0 students within the district for experiential training by 3 January 208 student s successfully enrolled for experiential training by 30 Experientia l training 0 3 2 0 3 0
.8 Workplace Skills Plan (WSP) To upgrade the skills of the staff members Enrol employees of the municipality with accredited institutions of higher learning to improve their skills in a form of short courses Ensure submission of 2 WSP monthly monitoring and implementation reports to LGSETA within 7 days after the end of each month during 207/8 financial year. monthly WSP monitoring and implementation reports submitted to LGSETA within 7 days after the end of each month during 207/8 financial year. Short Courses for the employees of the municipalit y (WSP) 2 3 0 0.7 Employee Wellness Programme Conduct employee wellness programmes Facilitate employee s wellness programmes for the LDM. Prepare an annual employeewellness programme for 207/8 financial years by July 208, prepare and present 4 quarterly reports in relation thereto to senior meeting by 30 June 208 An annual employeewellness programme and number of quarterly report in relation thereto prepared and presented to senior meeting by 30 Employee wellness 4 0 0
.9 Security Create an environment to improve safety of public members, councillors, staff and assets including Disaster Centre Prepare consolidated security access reports of all municipal entrances and develop security plan for the LDM Prepare 2 monthly security assessment and / or incidents reports regarding potential security threats to the municipality, employees, information and other interest of the municipality and develop Security Plan for the LDM by 30 monthly security assessment and / or incidents reports regarding potential security threats to the municipality, employees, information and other interest of the municipality and Develop Security Plan for the LDM by 30 Security Manageme nt 2 3 3 Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 8 8 0 00 2
Key Performance Area 2: Basic Service Delivery And Infrastructure Development ID Munici pal Focus Area IDP Strategic Objective Strategies Key Performance Indicator Unit of Measurement Project Name Budget Year 207/ 8 Q2 Oct Nov Dec Achvd Tgt Challenges 2.2 EPWP To facilitate the creation jobs for disadvantag ed youth, women and people with disabilities Create jobs for 80 unemployed youth, women and people with disability Employ 80 youth, women and people with disability by 30 jobs created by June 208. EPWP 200 000 80 80 97 0 0 97 2.3 Municipal health services To provide Municipal Health Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable 4 quarterly Water Quality reports indicating the status of water in various towns across the 5 local municipalities in the district by 30 quarterly Water Quality reports indicating the status of water in various towns across the 5 local municipalities in Water quality monitoring 00 000 4 0 0 3
health services within the district. the district by 30 2.4 Municipal health services To provide Municipal Health Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable health services within the district. 4 quarterly reports indicating number of food selling outlets complying with relevant legislation by 30 quarterly reports indicating the status of food selling outlets in compliance with relevant legislation by 30 Food quality monitoring 00 000 4 0 0 2.5 Municipal health services To provide Municipal Health Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable health services within the district. 4 quarterly reports indicating the status of food samples taken in various towns across the 5 Local Municipalities in the district by 30 quarterly reports indicating thereof samples taken in various towns across the 5 Local Municipalities in the district by 30 Food sampling 4 0 0 2.6 Municipal health services To provide Municipal Health Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable 4 Quarterly reports indicating awareness campaigns conducted in respect of Municipal Health Services across 5 Local awareness campaigns conducted in respect of Municipal Health Services across 5 Local Environme ntal health awareness campaign 29 000 4 0 0 4
health services within the district. Municipalities in the district by 30 June 208. Municipalities in the district by 30 2.7 Municipal health services To provide Municipal Environment al Services effectively & equitably in the District. Ensure equitable allocation and distribution of Air Quality resources across the district so as to ensure fair and equitable air quality services within the district. 4 quarterly Air Quality reports indicating services rendered in various towns across the 5 local municipalities in the district by 30 June 208. quarterly Air Quality reports indicating services rendered in various towns across the 5 local municipalities in the district by 30 Licenses issued and audited 90 000 4 0 0 2.8 Municipal health services To provide Municipal Environment al Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable health services within the district. 4 quarterly environmental services reports with specific focus on waste activities performed in various areas across the 5 local municipalities in the district by 30 June 208. quarterly environmental reports with specific focus on waste activities performed in various areas across the 5 local municipalities in Waste manageme nt monitoring 4 0 0 5
the district by 30 2.9 Municipal health services To provide Municipal Environment al Services effectively & equitably in the District. Ensure equitable allocation and distribution of Municipal Health Services resources across the district so as to ensure fair and equitable health services within the district. 4 quarterly reports on waste awareness campaigns conducted in various areas across the 5 local municipalities in the district by 30 June 208 quarterly reports on waste awareness campaigns conducted in various areas across the 5 local municipalities in the district by 30 Waste manageme nt campaigns 4 0 0 2.0 Disaster Manage ment To ensure effective & efficient disaster services in the district. Ensure equitable allocation and distribution of Disaster resources across the district so as to ensure fair and equitable provision of services within the district. 4 quarterly Disaster reports indicating services rendered in various towns across the 5 local municipalities in the district by 30 June 208. quarterly Disaster reports indicating services rendered in various towns across the 5 local municipalities in the district by 30 Disaster Manageme nt reports 4 0 0 0 0 Red 2. Disaster Manage ment To promote and facilitate Intergovern mental Relations Facilitate compliance with the principles of co-operative government and intergovernmental 4 Disaster Forum meetings held by 30 Disaster Forum meetings Disaster Manageme nt Forum meetings 4 0 0 6
Forum meetings amongst stakeholders in the district. relations within the district. held by 30 June 208. 2.3 Disaster Manage ment To ensure effective & efficient disaster services in the district. Ensure equitable allocation and distribution of Disaster resources across the district so as to ensure fair and equitable provision of services within the district. Conduct 2 monthly disaster awareness campaigns in schools and communities in conjunction with the 5 local municipalities in the district by 30 June 208. monthly disaster awareness campaigns in schools and communities conducted in conjunction with the 5 local municipalities in the district by 30 Disaster awareness campaigns 2 3 0 0 Red Budget Constraints 2.7 Fire services To ensure effective & efficient disaster services in the district. Ensure coordination of fire services throughout the District. Conduct 4 quarterly fire safety awareness campaigns across 5 local municipalities in the district by 30 quarterly fire safety awareness campaigns conducted across 5 local municipalities in the district by 30 Fire Safety awareness Campaigns. 4 2 0 0 2 7
Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 2 2 0 2 84 8
Key Performance Area 3:Local Economic Development ID Municipal Focus Area IDP Strategic Objective Strategies Key Performance Indicator Unit of Measureme nt Project Name Bgt Year 207/ 8 Q 2 Oct Nov Dec Achvd Tgt Challenges 3. Local Economic Development Expand and diversify sustainable agriculture production and food security Improve institutional support and capacity building of Municipal Officers Institutional support and capacity building programme by 30 institutional capacity building 30 capacity building 0 0 3.3 Local Economic Development Facilitate Economic Developmen t and business support Strengthen agricultural knowledge and skills 2 Entrepreneurial focused training and development by 30 capacity entrepreneurial training and development by 30 Entrepreneuria l training and development 2 0 0 3.4 Local Economic Development Facilitate Economic Developmen t and Support Cooperative Enterprise Development 2 Cooperative Enterprise Development by 30 Cooperatives supported by 30 Cooperative Enterprise Development 200 000 2 0 0 0 0 9
business support Red 3.9 Local Economic Development Facilitate Economic Developmen t and business support LED Database Database updated by 30 LDM LED Database updated by 30 LDM LED Database 0 0 0 3. Tourism Development and Support Support programme for tourism development and growth Enhance Government capacity for tourism development 2 Tourism Awareness campaigns by 30 tourism awareness campaigns undertaken 30 Tourism Awareness campaigns 50 000 2 0 0 3.2 Tourism Development and Support Support programme for tourism development and growth Strengthen District tourism Forum 4 Districts tourism Forum by 30 June 208. District Tourism Forum Meetings convened by 30 Districts tourism Forum 50 000 4 0 0 3.3 Tourism Development and Support Support programme for tourism development and growth Improve tourism marketing Audit 8 tourism attractions by 30 tourism attractions audited by 30 Audit of tourism attraction 8 2 0 2 0 2 20
3.4 Tourism Development and Support Support programme for tourism development and growth Improve tourism marketing Phakisa Tourism event by 30 Phakisa Tourism Events supported by 30 Phakisa Tourism Events 30 000 0 0 Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 3 8 7 87 2
Key Performance Area 4:Financial and Viability ID Municip al Focus Area IDP Strategic Objective Strategies Key Performanc e Indicator Unit of Measurement Proje ct Name Bg t Year 207-8 Q 2 Oct Nov Dec Achvd Tgt Challenges 4. Obtain clean audit To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards 00% of Post Audit Action Plan matters for 206/7 relating to finance addressed by 30 00% of Post Audit Action Plan matters for 206/7 relating to finance addressed by 30 Clean audit 250 4 0 0 4.2 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and 00% cashbacked approved budget for 207/8 financial year. % of cash-backed approved budget for 207/8 financial year Funded Annual Budget 4 0 0 22
order to achieve a clean audit. prescribed accounting norms and standards 4.4 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards 4 quarterly reviews and updating of financial related internal controls based on the quarterly Internal Audit reports by 30 quarterly reviews and updating of financial related internal controls based on the quarterly Internal Audit reports by 30 Internal Control s 4 0 0 Awaiting Internal Audit to provide report 4.5 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards Suppliers and service providers paid within 30 days of receipt of valid invoice, with no disputed delivery of goods / services throughout 207/8. days it takes to pay suppliers and service providers after receipt of valid invoice, with no disputed delivery of goods / services throughout 207/8. Internal Control s 4 0 0 4.6 Implement financial control To ensure financial practices that enhances viability & compliance with the Plan, implement, monitor and report financial activities in accordance with Prepare 4 reports on payment vouchers and accompanying reports on payment vouchers and accompanying supporting Internal Control s 4 0 0 23
requirements of MFMA & other relevant legislation in order to achieve a clean audit. MFMA, its associated regulations and prescribed accounting norms and standards supporting documents of filed, registered and kept in safe custody Quarterly throughout 207/8 financial years. documents of filed, registered and kept in safe custody Quarterly throughout 207/8 financial year. 4.7 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards Prepare 4 reports on contracted services creditors on the system reconciled to supporting documentation Quarterly throughout 207/8 financial years. reports on contracted services creditors on the system reconciled to supporting documentation quarterly throughout 207/8 financial years. Internal Control s 4 0 0 4.8 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and 2 biannual assets verification performed and asset registers updated with all assets movements, and biannual assets verification performed and asset registers updated with all assets movements, and Internal Control s 2 0 0 24
order to achieve a clean audit. prescribed accounting norms and standards report any damaged / missing items by 30 report any damaged / missing items by 30 4. Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards Nil / Zero amount of unauthorised, irregular and fruitless & wasteful expenditure incurred due to non-compliance to the municipality s Supply Chain Policy, Supply Chain Regulations, 2005 and the MFMA by 30 Amount of unauthorised, irregular and fruitless & wasteful expenditure incurred due to non-compliance to the municipality s Supply Chain Policy, Supply Chain Regulations, 2005 and the MFMA by 30 Internal Control s 4 0 0 4.2 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of Plan, implement, monitor and report financial activities in accordance with MFMA, its associated 2 signed-off monthly budget statement reports (Section 7 of MFMA), 4 quarterly signedoff monthly budget statement reports (Section 7 of MFMA), quarterly financial reports Internal Control s 2 3 3 25
MFMA & other relevant legislation in order to achieve a clean audit. regulations and prescribed accounting norms and standards financial reports (Section 52 (d) of the MFAMA) for 207/8 produced and submitted to the Executive Mayor by 30 June 208. (Section 52 (d) of the MFAMA), for 207/8 produced and submitted to the Executive by 30 4.3 Implement financial control To ensure financial practices that enhances viability & compliance with the requirements of MFMA & other relevant legislation in order to achieve a clean audit. Plan, implement, monitor and report financial activities in accordance with MFMA, its associated regulations and prescribed accounting norms and standards 2 signed-off monthly bank reconciliation statements of all bank accounts by 30 June 208. signedoff monthly bank reconciliation statement of all bank accounts by 30 Internal Control s 2 3 0 0 0 0 Red Still having problems with SAMRAS System 4.4 Render effective and efficient ICT services To provide information through the available ICT platforms to the municipality and to improve the corporate image of the municipality Ensure that the municipality s information is regularly updated on the municipality s website and other digital communication platforms of the municipality. 2 updates (i.e. per month) of the municipality s website performed by 30 updates of the municipality s website performed by 30 ICT Service 2 3 3 26
Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 4 0 9 27
Key performance Area 5:Good Governance and Public Participation Municipal Manager s Office ID Municipal Focus Area IDP Strategic Objective Strategies Key Performance Indicator Unit of Measurement Project Name Bgt Year 207 8 Q2 Oct Nov Dec Achvd Tgt Challenges 5. District IDP Managers Forums To ensure development of legally compliant and credible IDPs in the district & local municipalities within the district Ensure that the municipality s IDP is aligned with the IDPs of local municipalities within the district, and that all IDPs incorporate communities and stakeholders views and inputs and that they are prepared in accordance with the prescribed framework. 4 District IDP Managers Forums Meetings held by 30 District IDP Managers Forums Meetings held by 30 June 208. District IDP Managers Forums 4 0 0 0 0 Red 28
5.2 IDP Steering committee Forums To ensure development of legally compliant and credible IDPs in the district & local municipalities within the district Ensure that the municipality s IDP is aligned with the IDPs of local municipalities within the district, and that all IDPs incorporate communities and stakeholders views and inputs and that they are prepared in accordance with the prescribed framework. 4 IDP Steering committee Forums Meetings held by 30 June 208. IDP Steering committee Forums Meetings held by 30 June 208. IDP Steering committee Forums 4 0 0 5.3 IDP Rep Forum To ensure development of legally compliant and credible IDPs in the district & local municipalities within the district Ensure that the municipality s IDP is aligned with the IDPs of local municipalities within the district, and that all IDPs incorporate communities and stakeholders views and inputs and that they are prepared in accordance with 4 IDP Rep Forum Meeting by 30 June 208 IDP Rep Forum Meeting by 30 June 208 IDP Rep Forum 4 0 0 0 0 Red 29
the prescribed framework. 5.9 Performance To ensure Good Governance practices to ensure effective, functioning municipality Fully comply with the provisions of the municipality s Performance System from planning to reporting, 4 quarterly performance assessment reports for 6 senior managers (including the Municipal Manager) concluded and signed-off not later than 30 days after the end of each quarter during 207/8 and annual performance report for 206/7 signed-off and submitted to the Auditor-General by 3 August 208. A. quarterly performance assessment reports not later than 30 days after the end of each quarter and B. annual performance reports by 3 August 208 for 206/7. Performance 4 0 0 0 0 0 0 Red 30
5.2 Monitoring and evaluation Ensure implementatio n of a single window of coordination in the district. Conduct M & E site visits per year. Conduct 4 M & E site visits per year by 30 June 208. monitoring and evaluation site visits conducted per year by30 Monitoring and evaluation 4 0 0 5.4 IGR To promote and facilitate Intergovernment al Relations amongst stakeholders in the district. Facilitate compliance with the principles of co-operative government and intergovernmental relations within the district. 2 Political IGR meetings held by 30 political district coordinating forum meetings held. IGR 2 0 0 5.5 Internal Audit To ensure oversight over the affairs of the municipality Provide reasonable assurance as to the effectiveness of internal controls of the municipality through Internal Audit service 4 quarterly Internal Audit reports on the assessment of the effectiveness of the controls within the municipality submitted to the Audit Committee by 30 quarterly Internal Audit reports on the assessment of the effectiveness of the controls within the municipality submitted to the Audit Committee by 30 Internal Audit 4 0 0 3
5.6 Internal Audit To ensure oversight over the affairs of the municipality Submit the quarterly internally audited performance reports and the annual report to the audit Committee & MPAC 4 quarterly performance reports and 5 draft annual report for 207/8 internally audited and submitted to the Audit Committee & MPAC by 30 A. quarterly performance report internally audited Internal Audit 4 0 0 B.and annual reports submitted to the Audit Committee & MPAC by 30 June 208. 0 0 32
5.7 Risk To build a risk conscious culture within the organisation. Reduction of high risk levels to tolerable levels by performing regular risk assessment, updating risk registers and following up on implementation of risk treatment plans by departments 4 quarterly risk assessment performed by 30 June 208 and risk register and risk mitigation plans subsequently updated. quarterly risk assessment performed by 30 June 208 and risk register and risk mitigation plans subsequently updated. Risk 4 0 0 5.8 Risk To build a risk conscious culture within the organisation. Establish and implement good governance practices in line with Treasury Regulations to ensure proper risk, adequate internal controls for improved financial, and improved overall organisational performance. Monitor the performance and relationship of suppliers with user directorates where SLA s have been concluded and submit 4 quarterly suppliers / service providers monitoring reports by 30 quarterly suppliers / service providers performance monitoring reports by 30 Risk 4 0 0 0 0 Red 33
5.9 Internal audit Facilitate achievement of a clean audit of the municipality and its entity Conduct quarterly internal audits to ensure improvement of service delivery. 4 quarterly Internal Audit Reports and related Action Plans with specific focus on Risk, Internal Controls, and Performance by 30 quarterly Internal Audit Reports and related Action Plans with specific focus on Risk, Internal Controls, and Performance by 30 Internal audit 4 0 0 5.22 Municipal signage and banners Ensure effective branding of LDM and communicatio n with all its stakeholders Reflect quarterly Communication of Achievements of the Municipality through newsletters, print or electronic Data Advertise in various media sources by 30 Adverts in the Media by 30 Adverts in the Media 5 000 0 2 2 0 3 Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 5 4 0 4 7 34
Speaker s Office ID Municipal Focus Area IDP Strategic Objective Strategies Key Performan ce Indicator Unit of Measurem ent Project Name Bgt Year 207 8 Q2 Oct Nov Dec Achvd Tgt Challeng es 5.23 Men s Forum To strengthen a meaningful community participation and interaction program. Develop and implement annual community participation and interaction program aimed at interacting with the community regarding various matters of local governance including public awareness campaigns, civic education about various programs that are initiated at other spheres of government. 4 men s forum sessions convened by 30 men s forum sessions convened by 30 Men s Forum 4 0 0 35
5.28 Mpac Meetings Provide a platform for the promotion of stakeholder participation Convene 5 Mpac Meetings per Local Municipality 5 Mpac Meetings convened by 30 June 208 Mpac Meetings Convened by 30 June 208. Mpac meetings 5 0 0 5.29 Speaker Forums Provide platform of participation by all Speakers in the District. Convene 4 Speakers forum a year 4 Speakers Forums Convened by 30 June 208 Speakers Forums Convened by 30 June 208 Speakers Forums 4 0 0 0 0 Red Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 5 3 2 67 36
Executive Mayor s Office ID Municipa l Focus Area IDP Strategic Objective Strategies Key Performance Indicator Unit of Measurement Project Name Budget Year 207 8 Q2 Oct Nov Dec Achvd Tgt Challenges 5.30 Moral regeneratio n To promote ethical behavior & social values & principles enshrined in the country s constitution among the communities within the district Engage communities through various special programmes of the municipality in pursuance of promotion of ethical behavior and values. 4 moral regeneration awareness campaigns in the district targeting youth, men and women schools held by 30 moral regeneration awareness campaigns in the district targeting youth, men, women and schools held by 30 Moral regenerat ion 4 000 4 0 0 5.3 Gender, Disability, Elderly and Children s Programm e To strengthen a meaningful community participation and interaction program. Develop and implement annual community participation and interaction program aimed at interacting with the community regarding various Community awareness campaigns in the district targeting the interest of designated groups i.e. elderly, women, community awareness campaigns in the district targeting the interest of designated groups Targeted Campaig n 50 000 0 0 37
matters of local governance including public awareness campaigns, civic education about various programs that are initiated at other spheres of government. and people living with disabilities and children by 30 i.e. C. people with disabilities and D. Children 0 0 5.33 HIV & AIDS To contribute towards the reduction in the prevalence of HIV/AIDS in the district Develop and implement high profile HIV/AIDS awareness campaigns and promote regular HIV testing & disclosure amongst communities within the District. 4 HIV/AIDS awareness campaigns in the district targeting youth, men and women schools held by 30 HIV/AIDS awareness campaigns in the district targeting youth, men, women and schools held by 30 HIV and AIDS awarene ss campaig ns 50 000 4 0 0 38
5.34 HIV & AIDS Reduce the spread of HIV & AIDS in the District Coordinate District Aids Council meetings Coordinate 4 District Aids Council meetings by 30 June 208 DAC meetings coordinated by 30 June 208 DAC 65 000 4 0 0 5.35 Youth developme nt To plan, coordinate & support sports amongst the youth Ensure exposure of youth to new opportunities in sports. Host annual OR Tambo Games by 30 annual OR Tambo Games hosted by 30 June 208. Youth develop ment 655 573 0 0 5.37 Grant -in Aid Create a conducive environment for the provision of aid during times of need to destitute families Donate money to members of the communities during times of need to destitute families. Assisting communities in times of need by 30 June 208 members given donation by 30 June 208 Grant -in Aid 35 000 0 3 2 4 5.40 National Campaign Ensure coordination of all national and provincial campaigns in the district. Launch 6 days of activism against women and children abuse Convene one 6 days of activism against women and children abuse by 30 June 208 6 days activism against women and children launched 30 June 208 6 Days of activism 225 000 0 0 5.42 Poverty Alleviation To Address the plight of indigent households in our District Establish four food Gardens in Four Local Municipalities 4 Food Gardens Established in Four Local Food Gardens Established in Four Local Poverty Alleviati on 50 000 4 0 0 0 0 Red 39
Municipalities by 30 June 208. Municipalities by 30 June208. Municipal Strategic Focus Quarter 2 Kpi s Achieved KPI s Unachieved KPI s Quarter 2 Achievement in % 5 9 8 89 40