Toplayer Service Delivery Budget Implementation Plan for 2016/17

Toplayer Service Delivery Budget Implementation Plan for 206/7 Provincial Strategic Outcome KPI Calculation Type Assist Directorate [R] [R] National KPA [R] IDP Objective [R] KPI Name [R] Unit of Measurement Area [R] KPI Owner [R] Baseline POE Target Type [R] Annual Target Q Q2 Q3 Q4 [R] [R] Financial Finance and Administration Municipal The percentage of the municipal capital budget actually spent on capital projects by 30 June 207 {(Actual amount spent on projects /Total amount budgeted for capital projects)x00} % of capital budget spent Director: Financial 95% Capital Spending control accounts report from the financial system (Trial Balance) Carry Over Percentage 95 0 35 60 95 2 Planning and development Create full time equivalent (FTE's) through expenditure with the EPWP job creation by 30 June 207 Number of full time equivalent (FTE's) created by 30 June 207 Community 30 Timesheets Accumulative Number 3 0 30 3 Technical Road transport Create temporary job opportunities with man days paid through capital projects by 30 June 207 Number of man days paid Municipal Manager 00 Appointment contracts Accumulative Number 000 0 700 50 50 4 Office of the Municipal Manager Finance and Administration 5 Office of the Municipal Manager Finance and Administration 6 Financial Finance and Administration 7 Financial Finance and Administration 8 Financial Finance and Administration Municipal Transformation and Institutional Municipal Municipal Municipal Municipal Number of people from employment equity target groups to be appointed by 30 June 207 in the three highest levels of management in compliance with the municipality s approved employment equity plan The percentage of the municipality's personnel budget actually spent on implementing its workplace skills plan by 30 June 207 ((Actual amount spent on training/total personnel budget)x00) Financial viability measured in terms of the municipality's ability to meet it's service debt obligations as at 30 June 207 ((Short Term Borrowing + Bank Overdraft + Short Term Lease + Long Term Borrowing + Long Term Lease) / Total Operating Revenue - Operating Conditional Grant) Financial viability measured in terms of the outstanding service debtors as at 30 June 207 ((Total outstanding service debtors/ revenue received for services)x00) Financial viability measured in terms of the available cash to cover fixed operating expenditure as at 30 June 207 (Available cash+ investments)/ Monthly fixed operating expenditure) Number of people appointed in the three highest levels of management % of the municipality's personnel budget actually spent on implementing its workplace skills plan % of debt coverage % of outstanding service debtors Number of months it takes to cover fix operating expenditure with available cash Municipal Manager 0 Letter of appointment and Employment Equity Plan Accumulative Number Municipal Manager % Report from the financial system Carry Over Percentage Director: Financial Director: Financial Director: Financial 45% 5% 3 Annual Financial Statements or report from financial system (Trial Balance) Report from the financial system (Trial Balance) Report from the financial system (Trial Balance) Reverse Last Value Percentage 45 45 Reverse Last Value Percentage 5 5 Last Value Number 3 3 9 Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples of bacterial levels of potable water in towns, farms and communities within in the district during the 206/7 financial year Number of samples taken and monitored Community 900 Sample request forms or laboratory submission reports Accumulative Number 800 200 200 200 200 0 Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples in terms of Foodstuffs, Cosmetics and Disinfectants Act during the 206/7 financial year Number of samples taken and monitored Community 080 Sample request forms or laboratory submission reports Accumulative Number 080 270 270 270 270 Environmental protection Ensuring Environmental Integrity for the West Coast Take quarterly samples regarding bacterial levels in final sewerage effluent during the 206/7 financial year Number of samples taken and monitored Community 220 Sample request forms or laboratory submission reports Accumulative Number 20 50 50 50 60 2 Public Safety Promoting Social wellbeing of the community Review and submit the Fire Master Plan to Council by the end of May 207 Fire Master Plan reviewed and submitted Community Annual submission Agenda of the Council meeting Carry Over Number 3 Public Safety Promoting Social wellbeing of the community Review and submit the Disaster Management Framework to Council by the end of May 207 Disaster Management Framework reviewed and submitted Community Annual submission Agenda of the Council meeting Carry Over Number 4 Technical Road transport 5 Technical Road transport 6 Technical Road transport 7 Technical Road transport 8 Technical Road transport 9 Technical Road transport 20 Technical Road transport 2 Technical Water Management 95% of the provincial roads conditional grant budget allocation spent by 30 June 207 {(Total expenditure divided by the total approved budget) x 00} Kilometers of road graded as per planned schedule of 6000 kilometers per year by 30 June 207 Re-gravel 57. kilometers of roads by 30 June 207 Upgrade 0.26 kilometers of roads from gravel to bitumen surface by 30 June 207 Reseal 3.4 kilometers of surfaced roads by 30 June 207 Rehabilitate 2 kilometers of existing roads by 30 June 207 Complete 3 road concrete structures by 30 June 207 Comply 00% with water quality parameters as per SANS 24 physical and micro parameters for West Coast Bulk Water Supply during the 206/7 financial year % of the budget spent Number of kilometers graded Number of kilometers of road re-graveled Number of kilometers of road upgraded from gravel to bitumen Number of kilometers of road resealed Number of kilometers rehabilitated Number of concrete structures completed % compliance with the water quality parameters 00% 6000 Letter of actual expenditure compiled by the finance Department from a report from the SAMRAS system IMMS data/signed-off grading schedules Carry Over Percentage 95 20 48 65 95 Carry Over Number 6000 3458 738 63 6000 32.78 Completion certificate Carry Over Number 57. 3 57. 2.95 Completion certificate Carry Over Number 0.26 0 0.26 0 0 3.94 Completion certificate Carry Over Number 3.4 0 3.4 0 0 New Key performance indicator for 206/7 New Key performance indicator for 206/7 00% Completion certificate Carry Over Number 2 0 2 0 0 Completion certificate Accumulative Number 3 0 Microbiological 206/7 Blue Drop Determined List (Limits) Compliance obtained from the Department of Water Affairs Last Value Percentage 00 00 00 00 00 Page /9

Toplayer Service Delivery Budget Implementation Plan for 206/7 Provincial Strategic Outcome KPI Calculation Type Assist Directorate [R] [R] National KPA [R] IDP Objective [R] KPI Name [R] Unit of Measurement Area [R] KPI Owner [R] Baseline POE Target Type [R] Annual Target Q Q2 Q3 Q4 [R] [R] 22 Technical Water Management 23 Technical Water Management 24 Office of the Municipal Manager Executive and council Good 25 Office of the Municipal Manager Community and social services 26 Office of the Municipal Manager Finance and Administration 27 Office of the Municipal Manager Executive and council 28 Office of the Municipal Manager Executive and council 29 Office of the Municipal Manager Executive and council 30 Office of the Municipal Manager Executive and council 3 Office of the Municipal Manager Executive and council Municipal Transformation and Institutional Good Good Good Good Good Promoting Social wellbeing of the community Limit average % water loss for last 2 months to less than 0% {(Number of Kiloliters Water Purchased or Purified - Number of Kiloliters Water Sold) / Number of Kiloliters Water Purchased or Purified 00} 95% of the water capital budget spent by 30 June 207 {(Actual expenditure divided by the total approved budget)x00} Review the risk management policy strategy with the implementation plan and submit to the risk committee by 3 March 207 Draft the annual consolidated operational plan for social development interventions in the district and submit to MAYCO for approval by 30 September 206 Limit the vacancy rate to less than 5% of budgeted posts by 30 June 207 ((Number of budgeted posts filled/number of budgeted posts on the organogram)x00) Compile the risk based audit plan and submit to the Audit Committee for consideration by 30 June 207 Submit progress reports on the implementation of the RBAP to the Audit Committee during the 206/7 financial year Co-ordinate the functioning of the audit committee during the 206/7 financial year Perform quarterly risk assessments per the Risk Implementation Plan and submit report with amendments to the risk committee during the 206/7 financial year Initiate the meeting of the District coordinating forum (Technical) during the 206/7 financial year % average water loss for last 2 months {(Number of Kiloliters Water Purchased or Purified - Number of Kiloliters Water Sold) / Number of Kiloliters Water Purchased or Purified 00} % of budget spent Reviewed risk management policy strategy with implementation plan submitted to risk committee Consolidated operational plan for social development interventions in the district drafted and submitted to MAYCO % Vacancy rate RBAP submitted to Audit Committee Number of progress reports submitted Number of meetings held Number of risk assessments performed Number of meetings initiated Improve education outcomes and opportunities for youth development 7.5% Water balance sheets Reverse Last Value Percentage 0 0 90.0% Municipal Manager Municipal Manager Capital progress report Portfolio minutes Agenda and minutes of Risk committee meetings Minutes of the MAYCO meeting where plan was submitted for approval Carry Over Percentage 95 5 25 45 95 Carry Over Number 0 0 0 Carry Over Number Municipal Manager 5% CAPMAN system reports Reverse Last Value Percentage 5 0 5 0 5 Municipal Manager Municipal Manager 4 Municipal Manager 4 Municipal Manager 4 Agenda and Minutes of the Audit committee Agenda and Minutes of the Audit committee Agenda and minutes for Audit committee meetings Agenda and minutes for Risk committee meetings Carry Over Number Accumulative Number 5 2 2 Accumulative Number 4 Accumulative Number 4 Municipal Manager 3 Notices of meetings Accumulative Number 4 32 Office of the Municipal Manager Planning and development Host 8 workshops to promote skills development and support the Tourism SMME business sector by 30 June 207 Number of workshops hosted Municipal Manager 8 Attendance registers Accumulative Number 8 8 33 Office of the Municipal Manager Planning and development Carry out 24 tourism promotional activities in the print and other media by 30 June 207 Number of activities Municipal Manager 24 Proof of printed media, web upload logs, etc Accumulative Number 24 6 6 6 6 34 Office of the Municipal Manager Planning and development Assist 2 Tourism BEE entrepreneurs with starting and growing businesses e.g. research, business plans and skills development by 30 June 207 Number of tourism BEE entrepreneurs assisted Municipal Manager 2 Written certification/ acknowledgement from entrepreneur Accumulative Number 2 3 3 3 3 Page 2/9

Capital projects for the 206/7 financial year Directorate IDP Number Project name [R] Project Description Funding 206/207 207/208 208/209 Area [R] July 206 August 206 September 206 October 206 November 206 December 206 January 207 February 207 March 207 April 207 May 207 June 207 Total source [R] CRR Other CRR Other CRR Other Technical Waterworks 2 Voelvlei Housing Infrastructure - Water Revenue Swartland 250 000 250 000 500 000 500 000 2 Technical Waterworks 2 Misverstand WTW Infrastructure - Water Revenue Bergrivier 50 000 00 000 250 000 250 000 3 Technical Waterworks 3,4,5 Other Assets Other Revenue West Coast DM 384 500 384 500 46 400 46 400 538 300 769 000 769 000 65 200 845 900 230 400 369 000 400 6 940 000 6 940 000 4 560 000 4 720 000 4 Office of the Municipal MaMunicipal Manager 3,4,5 Other Assets Other Revenue West Coast DM 500 500 600 600 700 000 000 800 00 600 000 60000 5 Financial Director: Financial 3,4,5 Other Assets Other Revenue West Coast DM 34 090 34 090 40 908 40 908 47 726 68 80 68 80 54 544 74 998 09 088 68 80 40 908 68 800 68 800 6 Administration & CommunProtection 3,4,5 Other Assets Other Revenue West Coast DM 44 744 44 744 73 693 73 693 202 642 289 488 289 488 23 59 38 436 463 80 289 488 73 693 2 894 880 2 894 880 7 Administration & CommunEnvironmental Health 3,4,5 Other Assets Other Revenue West Coast DM 405 405 686 686 967 2 80 2 80 2 248 3 09 4 496 2 80 686 28 00 28 00 565239 565239 678287 678287 79335 30478 30478 904383 243525 808764 30478 678287 304780 0 304780 0 4560000 0 4720000 Page 3/9

Monthly Cashflow for the 206/7 financial year July August September Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 296 337 554 649 500 05 835 332 556 500 27 00 554 649 600 8 administration Finance and Administration 288 262 682 220 28 290 4 03 522 44 903 28 290 4 837 826 682 220 33 948 5 administration Finance and Administration 735 793 666 0 263 680 285 0 35 793 666 0 6 Community and public safety Finance and Administration 462 59 335 060 5 800 65 2 287 94 5 800 98 253 335 060 6 960 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 649 602 2 65 23 44 744 589 44 2 24 6 44 744 706 972 2 65 23 73 693 4 Community and public safety Housing 286 02 90 805 0 02 47 77 833 0 22 576 90 805 0 Community and public safety Health 24 49 447 0 405 443 364 240 295 405 532 037 447 0 686 3 Economic and environmental servicplanning and development 0 27 395 0 0 86 338 0 0 27 395 0 23 Economic and environmental servicroad transport 7 606 960 7 964 56 0 6 288 200 6 826 728 0 7 545 840 7 964 56 0 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 5 96 79 7 56 888 384 500 5 700 640 6 443 047 384 500 6 840 767 7 56 888 46 400 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other 48 793 707 24 27 423 565 239 7 426 324 20 757 79 565 239 20 9 589 24 27 423 678 287 Page 4/9

Monthly Cashflow for the 206/7 financial year October November December Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other 27 00 2 220 927 600 05 835 998 834 700 37 504 2 443 020 000 4 837 826 2 403 7 33 948 4 03 522 2 62 854 39 606 2 094 566 2 643 488 56 580 35 33 809 0 263 020 428 0 788 247 90 0 98 253 478 657 6 960 65 2 430 79 8 20 495 633 526 523 600 706 972 3 736 08 73 693 589 44 3 362 46 202 642 767 43 4 09 620 289 488 22 576 29 722 0 02 47 6 750 0 306 44 42 694 0 532 037 2 067 58 686 443 364 860 442 967 330 092 2 273 874 2 80 0 30 564 0 0 279 508 0 0 34 620 0 7 545 840 377 880 0 6 288 200 0 240 092 0 8 864 600 2 55 668 0 6 840 767 0 738 42 46 400 5 700 640 9 664 57 538 300 7 0 99 82 253 769 000 20 9 589 34 596 38 678 287 7 426 324 3 36 686 79 335 52 278 972 38 055 950 30 478 Page 5/9

Monthly Cashflow for the 206/7 financial year January February March Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other 90 502 0 464 000 90 502 444 85 800 296 337 2 443 020 00 7 256 740 20 586 56 580 7 256 740 480 634 45 264 288 262 2 643 488 62 238 473 566 905 0 473 226 762 0 735 247 90 0 297 380 239 329 600 297 380 95 73 9 280 462 59 526 523 2 760 060 458 868 009 289 488 060 458 747 204 23 590 649 602 4 09 620 38 437 83 865 64 86 0 83 865 25 944 0 286 02 42 694 0 798 055 033 579 2 80 798 055 43 432 2 248 24 49 2 273 874 3 09 0 55 282 0 0 62 3 0 0 34 620 0 38 760 5 688 940 0 38 760 2 275 576 0 7 606 960 2 55 668 0 0 26 5 5 369 206 769 000 0 26 5 2 47 682 65 200 5 96 79 82 253 845 900 3 367 383 7 298 59 30 478 3 367 383 6 99 264 904 382 48 793 707 38 055 950 243 526 Page 6/9

Monthly Cashflow for the 206/7 financial year April May June Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other 42 334 3 553 483 600 48 68 2 220 927 000 289 335 332 556 600 62 609 3 845 074 90 528 5 644 3 2 403 7 56 580 6 450 435 44 903 33 948 05 84 094 0 368 33 809 0 420 680 285 0 66 084 765 85 8 560 23 295 478 657 600 264 338 287 94 6 960 235 657 5 977 629 463 8 824 80 3 736 08 289 488 323 760 2 622 74 73 693 40 859 207 555 0 43 006 29 722 0 63 435 77 833 0 77 346 3 307 453 4 496 620 70 2 067 58 2 80 709 382 240 295 686 0 496 902 0 0 30 564 0 0 86 338 0 2 55 280 8 204 608 0 8 803 480 377 880 0 7 767 20 4 532 728 0 2 280 256 7 8 459 230 400 7 980 895 0 738 42 769 000 9 2 023 6 443 047 46 400 6 970 530 55 354 09 808 765 24 396 854 34 596 38 30 478 26 089 248 8 844 92 678 287 Page 7/9

Monthly Cashflow for the 206/7 financial year Revenue Operational Exp. Capital Exp. administration Executive and council 8 administration Finance and Administration 5 administration Finance and Administration 6 Community and public safety Finance and Administration 4 Community and public safety Sport and recreation 8 Community and public safety Public safety 4 Community and public safety Housing Community and public safety Health 3 Economic and environmental servicplanning and development 23 Economic and environmental servicroad transport 4 Economic and environmental servicenvironmental protection 22 Trading services Electricity 25 Trading services Water Management 22 Trading services Waste water management 22 Trading services Waste management 4 Other Other 2 236 690 22 209 2700 80 630 440 24 03 70 565 800 5 250 338 090 0 3 304 220 4 786 570 6 000 2 64 000 37 74 30 2 894 880 2 042 940 297 220 0 8 867 280 20 67 580 28 00 0 3 05 640 0 23 470 000 484 800 0 4 02 790 07 384 20 7 690 000 346 733 60 344 050 30 304 780 Page 8/9

Revenue by Source for the 206/7 financial year Assist (200 chars) Vote Number July August September October November December January February March April May June Property rates 0 Property rates - penalties & collection 2 charges 0 3 Service charges - electricity revenue 0 4 Service charges - water revenue 578422.6 5637222 6764666.4 6764666.4 5637222 69666 046999.6 046999.6 578422.6 2254888.8 78920.8 909555.2 2744440 5 Service charges - sanitation revenue 0 6 Service charges - refuse revenue 0 7 Service charges - other 0 8 Rental of facilities and equipment 462590.8 652 98253.2 98253.2 652 495633 297379.8 297379.8 462590.8 66084.4 23295.4 264337.6 3304220 9 Interest earned - external investments 22750 43325 59750 59750 43325 299375 779625 779625 22750 73250 606375 693000 8662500 0 Interest earned - outstanding debtors 3932.6 404.5 685.4 685.4 404.5 423.5 2528. 2528. 3932.6 56.8 966.3 2247.2 28090 Dividends received 0 2 Fines 0 3 Licences and permits 2800 000 200 200 000 3000 800 800 2800 400 400 600 20000 4 Agency services 7606960 6288200 7545840 7545840 6288200 8864600 38760 38760 7606960 255280 8803480 776720 23470000 5 Transfers recognised - operational 266560 4345200 524240 524240 4345200 3035600 782360 782360 266560 738080 6083280 7072320 87024000 6 Other revenue 553892.2 55496.5 665953.8 665953.8 55496.5 664884.5 998930.7 998930.7 553892.2 22984.6 776946. 269068.4 480360 7 Gains on disposal of PPE 0 X R 48 793 707 R 7 426 324 R 20 9 589 R 20 9 589 R 7 426 324 R 52 278 972 R 3 367 383 R 3 367 383 R 48 793 707 R 6 970 530 R 24 396 854 R 26 089 248 R 346 733 60 Page 9/9