INVITATION TO BID PURCHASING DEPARTMENT P.O. BOX 1349 327 NORTH ASHLEY ST. VALDOSTA, GEORGIA 31601 #LC-2018-6305 FOR: New Equipment for Engine 10 OPENING DATE: May 31, 2018 TIME: 10:00 am EST Amy Woods, Finance Department (229) 671-2527 1
GENERAL SPECIFICATIONS It is the intent of these specifications to furnish Lowndes County with the following requisitioned equipment/service, according to the attached. The following specifications are minimum specifications and are listed in order to show the exact specifications of the equipment/service proposed. The bidder agrees that Lowndes County reserves the right to waive technicalities and to reject any or all bids. If you have any questions, please call the phone number listed on the cover page. Depending upon the purchase price, the Purchasing Agent or Lowndes County Board of Commissioners will make the final decision of purchase. All sealed bids must have the Bid Number and Name of Vendor submitting the bid located on the front of the envelope. Sealed bids are due and opened on the date and time listed on the front cover page. NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED! Invoices are paid on a net 30 basis. Any price(s) bid by dealer/vendor on any items offered to the Lowndes County shall be the price effective at the date of delivery. No delivery date of ASAP (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications. Addendum(s) issued in a bid must be acknowledged and submitted with the original bid package. All Shipping is to be FOB Valdosta, GA 31601 and included in the total price unless otherwise stated in the bid document. QUESTIONS All bidders with questions regarding these specifications can submit questions in writing to amy.woods@lowndescounty.com by 5pm. May 24, 2018. Answers will be sent out to all vendors as soon as possible. If you get this bid off the website, you need to let me know via email or you will not receive questions/answers concerning this bid. 2
INSTRUCTIONS TO BIDDERS 1. Bids must be made upon the form of the proposal if attached hereto. If there is not a form attached, please submit the proposal/bid on your company letterhead in a design/layout that will best suit the price and information that the County has requested. The following information should be listed legibly on the outside of the sealed envelope: 1. Name of vendor submitting the bid. 2. Bid number and Title located on the cover page of the Bid Package. Bids may be mailed or hand delivered ONLY to the Purchasing Department of Lowndes County, located at, 327 North Ashley Street, 3 rd floor, Valdosta, GA 31601. In the event you choose to mail your proposal, it should be mailed to Amy Woods, Finance Department, 327 North Ashley Street, Valdosta, GA 31601. Emailed or faxed bids will not be accepted. No Exceptions! 2. No bidder will be allowed to withdraw his bid for any reason whatsoever after the bids have been opened unless otherwise stated in the specifications. 3. The following specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted would not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer s specifications must be submitted on each type of equipment offered. Lowndes County reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service. 4. Federal or State taxes are not applicable to Georgia Counties under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1. 5. The names of a certain brand, make, or definite specifications are to demote quality standard of the article desired. The County does not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired. 6. The award of the contract will be awarded to the lowest responsible bidder taking into consideration quality performance, the time specified in the specifications for the performance of the contract, provision of needed and unneeded features, usefulness to the using department, whether bidder meets guidelines set forth in the specifications, and prior County experience. 3
Unless otherwise specifically stated in the SPECIFICATIONS, any item that the county has sent out for bid(s) must be NEW equipment with the latest technology available. No remanufactured item will be accepted unless stated otherwise in the bid specifications. 4
M I N I M U M S P E C I F I C A T I O N S T h e a t t a c h e d d o c u m e n t i s M i n i m u m S p e c i f i c a t i o n s f o r N e w E q u i p m e n t f o r E n g i n e # 10 f o r t h e L o w n d e s F i r e D e p a r t m e n t. I f y o u e x c e e d o r c a n t m e e t t h e s p e c i f i c a t i o n s l i s t e d, n o t e t h a t e x c e p t i o n o n t h e s p a c e p r o v i d e d. I f y o u d o n t h a v e e n o u g h r o o m, l i s t t h e s p e c i f i c s e c t i o n o n t h e b a c k o f t h e b i d d o c u m e n t a n d i n c l u d e t h e e x c e p t i o n ( s ). T h e b i d w i l l b e a w a r d e d t o t h e v e n d o r t h a t b i d s t h e l o w e s t o n A L L i t e m s l i s t e d b e l o w t h a t a l s o m e e t s t h e m i n i m u m s p e c i f i c a t i o n s. V e n d o r s t h a t d o n o t b i d o n a l l i t e m s w i l l h a v e t h e i r b i d t h r o w n o u t. Attack Hose Total Price 4 Sections 1 ½ X 50 Double Jacketed (White) $ 16 Sections 1 ¾ X 50 Double Jacketed (4 Each Red, White, Orange, Yellow) $ 6 Sections 2 ½ X 50 Double Jacketed (Green) $ 8 Sections 3 ½ X 50 Double Jacketed (Yellow) $ Supply Hose 12 Sections 5 X 100 Single Jacket with Storz Couplings (Yellow) $ 6 each 1 ½ Automatic Fog Nozzles with Shutoff and Pistol Grip $ 2 each 2 ½ Automatic Fog Nozzles with Shutoff and Pistol Grip $ 1 each 2 ½ Automatic Nozzle/Playpipe with Shutoff $ 1 each 2 ½ Playpipe with Shutoff $ 1 each Stacked Nozzle Tip Set with 3 tips and 1 ½ Thread $ 1 each 1 ½ x 1 ½ Ball Valve Shutoff with Pistol Grip $ 1 each 2 ½ x 1 ½ Ball Valve Shutoff with Pistol Grip $ 1 each 2 ½ Selectable Flow Automatic Master Stream Nozzle $ 5
1 each 2 ½ Quad Stacked Tips for Master Stream Device $ 1 each Foam Tube compatible with the 1 ½ Handline Nozzle quoted $ 1 each Foam Tube compatible with the 2 ½ Handline Nozzle quoted $ 1 each Akron Apollo Hi Riser w/ 5 Storz Ground Base and Truck Flange $ 1 each 1 ½ Piercing Nozzle $ 1 each 1 ½ x 1 ½ Inline Foam Eductor $ 1 each Piston Intake Valve w/ 5 Storz Cap and Chain $ 1 each Water Thief (2 ½ inlet x (1) 2 ½ and (2) 1 ½ outlets) $ 1 each Gated Suction Siamese (2-2 ½ Inlets x 6 Female Outlet) $ 1 each 3 Way Suction Siamese (3-2 ½ Inlets x 5 Storz Outlet) $ 4 each Chrome 2 ½ x 1 ½ reducer $ 4 each Chrome 1 ½ rocker lug cap with chain $ 2 each 2 ½ Double Male Adapters $ 2 each 2 ½ Double Female Adapters $ 1 each 1 ½ Female x 4 Garden Hose Thread Adapter $ 3 each Single Head Hydrant Wrench and 2 Universal Spanner Wrench Sets w/ holders $ 1 each Large Diameter Hose Clamp 6 or smaller hose $ 1 each 2lb Rubber Mallet w/ Fiberglass Handle and rubber grip $ 1 each 6lb Pick Head Axe w/ Fiberglass Handle $ 1 each 6lb Flat Head Axe w/ Fiberglass Handle $ 1 each 30 Halligan Tool $ 1 each 10lb Sledge with Fiberglass Handle $ 1 each Square Point Shovel with 48 Fiberglass Handle $ 1 each Leader BATfan 45 $ 5 each 28 Lighted Collapsible Traffic Cones $ 1 each 2200 Watt Minimum Generator $ 6
2 each 12 x 14 Red Salvage Covers $ 1 each High Rise Pack Straps for 100 of 1 ½ hose $ 1 each 10 Fiberglass Trash Hook $ 1 each 6 Fiberglass Dry Wall Hook $ 1 each PacTrac mounts for Flat Head Axe $ 1 each PacTrac mounts for Pick Head Axe $ 1 each PacTrac mounts for Bolt Cutters $ 1 each PacTrac mounts for Halligan Bar $ 1 each PacTrac mounts for Sledge Hammer $ 1 each PacTrac mounts for Rubber Mallet $ 1 each PacTrac mounts for Stihl MS 311 Chainsaw $ 1 each PacTrac mounts for Stihl MS 461 Rescue Saw $ 2 each PacTrac mounts for 2 ½ Nozzles $ 2 each PacTrac mounts for 1 ½ Nozzles $ 1 each Turtle Plastics Black Crib Tool Kit A or equivalent $ 1 each Horizontal Mounting Bracket for Hurst S700E2 Cutters $ 1 each Hurst Adapter Plug Mounting Bracket $ 1 each Horizontal Mounting Bracket for Hurst R421E Ram $ 1 each Horizontal Mounting Bracket for Hurst SP555E2 Spreader $ 2 each CMC Multi-Purpose Devices $ 2 each Rope Bags with Capacity for 300 ft. ½ Rescue Rope $ 600 ½ NFPA Compliant Static Kernmantle Rescue Rope $ (300 Red and 300 Blue) Total Price for ALL Items - $ 7
PROPOSAL We/I have examined the specifications and agree to furnish Lowndes County with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet. Signed: Name: (Type or print) Email address Title: Date: Phone #: Fax #: Firm Name: Firm Address: Deliver: Days After Receive Order. 8