ANNEXURES No part of this document shall be copied, reproduced, extracted or used for any other reason except for the purposes of this tender ANNEXURE A Comprises of: 1. Minimum Criteria for shortlisting 2. Tender Submission 3. Scope of Supply 4. General Terms & Conditions 5. Tenderer Information ANNEXURE B Comprises of: 1. Price Bid
Annexure A 1. MINIMUM CRITERIA FOR SHORTLISTING:- 1.1 The tenderer should be registered concern with legal standing and compliant to all commercial laws of Government of India/State Government as applicable. 1.2 The Tenderer or one of the members of consortium should have been in the business of providing or manufacturing plastic bags for at least 1 years or should have a minimum of 2 years experience in running similar business as mentioned in the scope of our tender document and produce proof of the same in the form of Orders, Contracts, and Certificates of registration of firm/company or other documents of similar nature. 2. TENDER SUBMISSION:- 2.1 Each Tenderer shall submit only one Tender in response to Tender Document. If more than one Tender is submitted by any Tenderer, all Tenders submitted by the tenderer or his consortium shall be disqualified. 2.2 An authorized representative of the Tenderer/consortium shall sign all pages of the original Technical and Price Tenders. The authorization shall be in the form of a written power of attorney or Board Resolution accompanying the Tender or in any other form demonstrating that the representative has been duly authorized to sign. 2.3 The Tender shall be submitted with an authorization letter. The said authorization letter shall have the seal and signature of all the Consortium-members. In case the Tenderer(s) wishes to change the Authorized Signatory from the one identified at the Tender submission Stage, the Tenderer(s) would be required to furnish a fresh power of Attorney in the name of the new Signatory. The signed Technical and Price Tenders shall be marked ORIGINAL. 2.4 Any additional information requested subsequently shall bear the signature of the Authorized Signatory and stamp of the Tenderer thereof on each page of the Tender. 2.5 The Tenderer shall submit the Tender under a Master Envelope which would be then sub-divided into ( A ) Cover 1 Technical Bid, ( B ) Cover 2 - Price Bid & ( C ) Cover 3 - Samples 2.5.1 Cover 1 - Technical Bid i. Envelope 1: Tenderer s Information Annexure A 2.5.2 Cover 2 Price Bid i. Envelope 2: The rates along with the complete details of applicable taxes and any other charges as per Annexure B.
2.5.3 Cover 3 Samples i. Envelope 3: Samples to be submitted as per below table. Size Quality Qty Sample 1 24" x 36" LD 200 G 1 Sample 2 34" x 36" LD 200 G 1 Sample 3 24" x 36" HM 120 G 1 Sample 4 34" x 36" HM 120 G 1 2.6 The Tender shall be filled in the prescribed format only 2.7 The Master Envelope shall carry the complete name and address of the Tenderer, along with the telephone, fax and e-mail address. 3. SCOPE OF SUPPLY:- 3.1 Transparent Plastic Bags Size DELHI BANGALORE MANGALORE HYDERABAD TRIVANDRUM TOTAL QTY 24" x 36" 16000 3150 1000 2000 850 23000 34" x 36" 12000 300-750 - 13050 Specification Option A Quality LD ( Low Density ) Thickness 200 G Colour - Transparent Option B Quality HM ( High Molecule ) Thickness 120 G Colour Transparent Vendor to quote for both the options. 3.2 Letter Of Intent ( LOI ): The Letter of Intent (LOI) to the successful tenderer will be issued from corporate office.
4. GENERAL TERMS & CONDITIONS:- 4.1 Sample Production & Submission: Standard Order Requirement (As per Order Cycles) Selected Tenderers must provide samples for plastic bags whenever requested. Samples must be submitted to all the listed Business Units who will in turn assess, inspect & approve the samples. 4.2 Inspection & Approval of Samples: 4.2.1 Selected Tenderers must satisfy themselves first that the Plastic bag manufactured are in accordance with the contract and fully confirm to the specification, by carrying out thorough pre-inspection of each lot/batch before dispatching the lot. 4.2.2 A declaration by the tenderer that necessary pre-inspection tests have been carried out on all the plastic bags manufactured and the same are fit for inspection & assessment. 4.3 Purchase Order: AISATS Business Units, will raise purchase orders. This will be an indication to the Tenderer to start production in the timely manner to adhere to the delivery schedule. 4.4 Production: After getting the purchase order, production can be started by selected tenderer. 4.5 Label Marking: The label shall comprise nomenclature of the size, quality as per the standards. 4.6 Workmanship & Finish: The general workmanship and finish of the supplied items shall be of high standard. They shall be free from any defects like cuts & holes, stains and any other spots affecting the aesthetic appearance. 4.7 Quality Assurance: Examination of samples taken from any portion of the consignment or during random inspection shall conform to the requirement when tested in accordance with the methods. 4.8 Marking of Package: Before dispatch, each package shall be legibly marked by size, quality, quantity manufacturer s detail, batch no. along with year of manufacturing.
4.9 Method of Packing: Plastic bags shall be supplied in new, clean, dry & sound condition. Each bags shall be properly folded and then placed in a polythene bag of suitable size. The bag shall be sealed to avoid ingress of moisture. 4.10 Transportation: The tenderer must transport all the Transparent Plastic Bags on his account (i.e. no additional expenses / charges on this account would be borne by AISATS). All entry tax, toll tax, carnet, bond, octroi and any applicable taxes will be the responsibility for the tenderer. In case of unexpected delay(s), the tenderer shall use the faster means / mode of transport on his own account to minimize the delay. The Tenderer shall keep and ensure that sufficient contingency stock is available. 4.11 Insurance: The tenderer must ensure insurance coverage is taken for all the Plastic Bag and material i.e. from his factory/warehouse on route till the final delivery destination & successful receipt by AISATS Representative. 4.12 Delivery: The tenderer shall deliver all the items to the Business Units in a timely and secured manner. The delivery shall be in line with the requirement given by Business Units. The key things to be kept in mind while making the dispatches are: proper packaging; segregation of each components, correct quantities and labelling. 4.13 Quality Monitoring: AISATS would also implement a quality monitoring and control process, which would be communicated to the selected Tenderer subsequently. 4.14 Contingency Stock: Tenderer should keep 15 % of total quantum ( raw material stock ) as contingency stock for emergency replenishment. 4.15 Undertaking: The tenderer shall give the following undertaking: We hereby certify that all the information furnished by us is true and correct to the best of our knowledge. We have no objection to AISATS verifying any or all the information furnished in this document with the concerned or relevant authorities and agencies as it deem fit. In the event of any information or statement being found to be incorrect and/or false in any way, the same is construed to be misrepresentation and AISATS shall have the right to disregard this tender submission and to do and act as it deem fit.
We further undertake that as and when called by AISATS for an inspection, to produce original(s) of the documents of which copies have been attached hereto. We declare that we/our Company have/has not been debarred or blacklisted from participation in any tender process at the time of submission of this Tender document and that no proceedings in this regard are pending in any Courts or quasi-judicial authorities.
5. TENDERER INFORMATION :- TECHNICAL TENDER: PART 1 Kindly Tick or fill up the form at the appropriate Place & Enclose Documentary Proof Sr.no Attribute Particulars of the tenderer For the use of AISATS only 1. Office Establishment / Retail Outlet Do you have your Office / Retail Outfit and Business Established in Mumbai / New Delhi / Bangalore / Hyderabad / Trivandrum and Mangalore Please submit proof 2. Experience: YES NO How many years of Experience as manufacturer / supplier of Transparent Plastic Bags 3. Annual Turnover: Please specify the annual turnover for the last 2 Financial Years. (Attach Audited copy of Balance Sheet And P & L account as proof) 4. Annual value of the single largest contract in the field of providing Transparent Plastic Bag in the past 2 years. (Attach Order copy as Proof) No of years. Certified by Chartered Accountant For the year 2015-16: Rs. cr 2016 17 Rs. cr Certified true copy by a Chartered Accountant Certified true copy by a Chartered Accountant
5. a. b. c. d. Is your company: Registered under Companies Act Belongs to other categories. (FIRM etc.) Whether registered under Shops and Establishment Act? Income Tax Permanent Account Number (PAN) Service Tax Registration Number: Self- attested copy e. f. g. VAT Number : TIN Number: GST Number: (attach proof for all of the above which requires to be self-attested.) 6. 7 a. 7. b. 7.c. 8. 9. Whether Income Tax returns filed for the past 2 years (attach proof certified by Chartered Accountant) ESI Code allotted to your Company (Attach allotment letter as proof. It should be allotted to the tenderer.) Code No... PF Code allotted to your company (Attach allotment letter as proof. It should be allotted to the tenderer.) Code No. Registration with any Social Security Scheme for Workers Compliance with all the laws relating to labour (e.g. like no child labour employed, Statutory compliances being done regularly etc.) Reference letters from Customers ( 3 Customers ) All 2 years Only 1 year Not filed Undertaking to be provided Attach Letters from Customers
VENDOR TO SUBMIT SAMPLES OF EACH BAGS AS BELOW Size Quality Qty Sample 1 24" x 36" LD 200 G 1 Sample 2 34" x 36" LD 200 G 1 Sample 3 24" x 36" HM 120 G 1 Sample 4 34" x 36" HM 120 G 1 Declaration: The information furnished above are true, complete and correct and that I am authorized to sign the same. Signature :
Annexure B Table 1 1. PRICE BID:- Price is inclusive of all cost including duties, levies, taxes, freight, insurance etc. involved up to delivery of Transparent Plastic Bags at AISATS stations. AISATS will not bear any additional charges on the price quoted during the tenure of the contract. Tender Price shall remain firm and fixed for the entire period of execution of Contract. It is mandatory to provide breakup of all Taxes and Levies separately wherever applicable and/or payable. The Total Quoted Fee will be calculated according to the formula given below and the tenderer will enter a single amount at the end of the table below. Only the SUM of the Total Quoted Fee at the end of Table 1 will be considered for the Price bid. The Tenderers are required to submit the total fee for ALL Transparent Plastic Bag listed below: Sr. No Transparent Plastic Bag Size Option A for LD 200G Total Quantity 1 24 x 36 23000 Kgs 2 34 x 36 13050 Kgs TOTAL 36050 Kgs Option B for HM 120G 1 24 x 36 23000 Kgs 2 34 x 36 13050 Kgs TOTAL 36050 Kgs Unit Price GST % A B C GST Value D=(BxC)/ 100 Unit price including taxes INR E=B+D Total price including taxes INR F=A*E SUM = (Amount in Rupees below) However, in case of additional requirement and orders, the price per item shall not exceed the Unit price quoted in Column E (including taxes). Note :- AISATS will not provide the C Forms against the deliveries. Air India SATS Airport Services Private Limited Management has the right to award or not award the contract and/or award the contract to more than one tenderer.