4th Annual CALIFORNIA HONEY HARVEST FESTIVAL Bennett s Honey Farm and Fillmore invite you to submit your application for arts, crafts or food booths for the 4th Annual California Honey Harvest Festival 2015. This special one-day outdoor festival will take place on Saturday June 13th, from 9 a.m. to 5 p.m. in the Downtown Central Park, Fillmore, California. Set up on June 12 th all day During the course of the Festival, a series of special activities throughout the Festival area including: food booths, arts & crafts, train rides to Bennett s Honey Farm, exhibits, plus live entertainment. FOOD VENDOR SPACE (12'x12') options FEES for event 1. Self contained food vendors (must have own VCEHD approved sink) - $150 2. Temporary Food Facility selling ONLY prepackaged food and drink - $150 If you are cooking on an open flame fire pit you will need to pay for an additional space at $150, as your pit is required to be 10' from your preparation facility. FARMER S MARKET (12 X12 ) - $50 Farmer s Market Vendors who sell uncut produce and non-processed foods. ART AND CRAFT VENDOR SPACE (12'x12') - $100 The Festival will not collect a percentage fee or commission on any sales; all proceeds go to the vendors. All vendors shall be responsible for collecting and reporting taxes and are required to possess their own State Board of Equalization Seller s Permit. Your original seller s license must be displayed in your booth. (A copy of your seller s license must be provided along with your Booth Application. Do not send the original). Applications will not be accepted without a copy of your seller s license. ADDITIONAL FEES City Business License Non-Profit Organizations do not require a City Business License. If you are a Non-Profit Organization, mark the application where indicated. If not, you will be required to complete the enclosed City of Fillmore Business License Application. Complete the application and return it along with your check payable to the City of Fillmore. We will then forward your Application and check to the City for you. If you already have a Fillmore City Business License, indicate your License No. on the application and mail a copy along with the booth application. If you have any questions regarding a Fillmore City Business License, you may contact the City of Fillmore, Business License Division at (805) 524-1500. Ventura County Environmental Health Department (VCEHD) This fee is for Food Vendors only. All food vendors will receive a copy of Application for Permit to Operate a Food Facility at a Community Event from us after your application has gone through the jury process and has been accepted by the Event Committee. Complete the application and return it along with your check payable to Ventura County Environmental Health Division in the amount appropriate for your booth. We will forward your application and check to
the county. A representative from the county will inspect each food vendor s booth prior to the festival opening and a permit will be given to you at that time. Additional information concerning requirements and fees are available by contacting Environmental Health Division, 800 S. Victoria Avenue, Ventura, CA 93009, (805) 654-2813. JURY PROCESS The Festival Committee will jury all arts, commercial, crafts, and food booth applications. Honeyrelated items would certainly be hot movers and will be first preference as selected vendor. We remind vendors that our community is very family-oriented. We do not allow any drug-related items or items of a risqué nature into the park. All items to be sold at the Festival MUST be listed in the vendor s application. The Event reserves the right to prohibit sale of any item obnoxious to the Festival Committee and to reject or remove any exhibitor from the Festival. THE DECISION OF THE COMMITTEE IS FINAL! Prior Festival participation does not guarantee acceptance in this years Festival. Once a vendor has been accepted, no refunds will be issued. SET-UP PROCESS Vendors may drive to the closest area near their sites to drop off their booth items and then drive to a designated parking area. Vendors may begin setup on Friday, June 12th., or Saturday, June 13 th between 7:00 a.m. and 8:00 a.m. All vehicles must leave the concession area by 8:30 a.m. and ready to sell by 9:00 a.m. For safety reasons, no vendor vehicles will be allowed back into the area until 5:30 p.m. Oversized vehicles will not be able to drive directly to an assigned space due to the configuration of the area and traffic congestion, but the staff will guide the vendor to the nearest available parking. Security is provided Friday night; BUT NEITHER BENNETT S HONEY NOR the event organizer SHALL BE RESPONSIBLE FOR ANY LOSS OR DAMAGE. PARKING Parking is provided for a maximum of two vehicles for each vendor. Overnight parking will be available. There will not be hook-up capabilities. Disabled parking will be provided to those who display an authorized disabled sign and who send a copy of the sign with the application. APPLICATION PROCESS You must submit with your application, clear quality photo(s) (minimum 4" X 6") representing all of the products you are bringing to the Festival, and one photo of your booth. You may sell only items which have been juried and submitted with your application. The photos will be used for the jurying process to insure the highest quality items possible. All photos must have the vendor s name included and will be returned after the Festival if submitted with a self-addressed stamped envelope. Reasonable precautions will be taken, but the Festival Committee will not be responsible for loss or damage to the photos. All displays will be inspected during setup and at intervals throughout the Festival to insure that displays and items are consistent in quality to those represented by submitted photos. All vendor items must be contained within the allotted space. Anything outside of the booth will be removed. The Festival committee reserves the right to remove any work, which, in its opinion, violates any of the Festival s agreement, rules, and conditions, or, in the sole and final judgment of the Festival Committee, is offensive or inappropriate for the Festival. Violation may result in the vendor s removal from the Festival and no refund will be given. Mail Completed Applications and Enclosures to: CHHF PO Box 853 Fillmore, CA 93016 DEADLINE FOR APPLICATIONS: May 13, 2015 at 5:00 p.m.
FESTIVAL WILL TAKE PLACE RAIN OR SHINE! FOR MORE INFORMATION For more information regarding the California Honey Harvest Festival call Roger Campbell, Monday through Friday, 10:00 am through 4:00 pm at (805) 857-2785 or email rognfillmore@aol.com. BEFORE YOU MAIL YOUR APPLICATION HAVE YOU ENCLOSED Booth Application Hold Harmless and Agreement Booth Fee (Check payable to California Honey Harvest Festival) State Board of Equalization Seller s Permit (copy) City of Fillmore Business License (copy of prior issued license) City of Fillmore Business License (completed application) City Business License Fee (Check payable to City of Fillmore) Photos Self-addressed stamped envelope Disabled Parking Sign (copy) Remember: The above items as appropriate, must be included with your application in order to be eligible for jurying.
BENNETT S HONEY RELEASE, HOLD-HARMLESS AND AGREEMENT NOT TO SUE I,, in consideration of being permitted to participate as a vendor in the California Honey Harvest Festival 2015 ( the Event ), and as an indispensable inducement to Bennett s Honey and the event organizer ( Sponsors ), to allow my participation in the Event, declare, warrant, and agree as follows: 1. I understand that my participation in the Event exposes me and my agents, employees, volunteers, and others claiming by, under or through me to risk of personal injury or death and to damage to property. 2. Nevertheless, I hereby acknowledge that I am familiar with all such risks and assume them and all their consequences without exception. 3. As against the Sponsors, their members, volunteers, officers, directors, agents, and employees ( the Released and Indemnified Parties ), I hereby release, discharge, and agree not to sue at law or assert by any other means any claim for damages arising out of or in any way related to my participation and operations in the Event, from whatever cause, including the active or passive negligence of the Sponsors and of any other participant in the Event. 4. Should any agent or employee of mine, or any volunteer acting in behalf of any interest of mine, or any person claiming by, under, or through me assert against the Released and indemnified Parties, a claim for damages arising out of or in any way connected with the Event, or with the operations of the Released and Indemnified Parties or of any participant in the Event, I will defend and hold the Released and Indemnified Parties harmless from and against all loss threatened or incurred thereby, including expenses of investigating, the cost of reasonable settlement, the satisfaction of any judgment, and the reasonable fees of counsel and others, consequent on such claim. I HAVE CAREFULLY READ THIS RELEASE AND AGREEMENT AND UNDERSTAND FULLY ITS CONTENTS. I AM AWARE THAT I AM BOUND BY THE REPRESENTATIONS I HAVE MADE, THAT THIS IS A FULL RELEASE OF ALL LIABILITY OF THE SPONSORS TO ME AND THAT I AGREE TO PAY FOR THE DEFENSE AND RELIEF OF THE RELEASED AND INDEMNIFIED PARTIES UNDER THE CIRCUMSTANCES MENTIONED ABOVE. Dated:, 2015 Signature Print name
CALIFORNIA HONEY HARVEST FESTIVAL June 13 th, 2015 Arts - Crafts - Food Booth Application Name of Business: Contact Person: Address: City: State: Zip: Day Phone: Evening Phone: Art and Craft Vendor (12 x12 ) Booth space - $100 $ Additional booth space - $100 $ Event Fees Farmer s Market Vendor (12 x12 ) (Uncut Produce/non-processed foods) - $50 $ Additional booth space - $50 $ Food Vendors (12 x12 ) Self contained food vendors (must have own VCEHD approved sink) - $150 Temporary food facility selling ONLY prepackaged food and drink - $150 Additional booth space - $150 $ $ $ If you are cooking on an open flame fire pit you will need to pay for an additional space because your pit is required to be 10' from preparation facility. If you use a trailer as your booth, you must measure from the back bumper to the tip of the tongue. No refunds after acceptance. Make check payable to CHHF. Additional Fees Are you a Non-Profit Organization - Yes No City of Fillmore Business License Fee - $ 31.00 (check payable to City of Fillmore) City of Fillmore Business License No.: (if you have already obtained a City Business License) Ventura County Environmental Health Fee - (To be paid when you return county application) VCEHD Permit No.: (if you already have yearly permit) Booth Description Please describe the booth or vehicle you plan to set up:
Frontage: Depth (Required to be completed - space is limited) I need: Disabled Parking Overnight Parking Description of items sold from your booth: California Honey Harvest Festival PO Box 853 Fillmore, CA 93016