ENGINEERING AND OPERATIONS COMMITTEE November 27, 2017-2:30 PM 31111 Greenspot Road, Highland CA 92346 CALL TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENTS NEW BUSINESS AGENDA 1. Approve the September 25, 2017 Engineering & Operations Committee meeting minutes 2. Valve Replacement at Plant 56 3. Operations Report October 2017 4. Capital Improvement Program Update ADJOURN PLEASE NOTE: Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above-agendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
Subject to Approval EAST VALLEY WATER DISRICT SEPTEMBER 25, 2017 ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Ms. Duran called the meeting to order at 2:30 p.m. and Mr. Milroy led the flag salute. PRESENT: ABSENT: STAFF: GUEST(s): Directors: Coats, Shelton None Steve Nix, Director of Engineering and Operations; Patrick Milroy, Operations Manager; Martha Duran, Sr. Administrative Assistant; Brenda Van Meter, Administrative Assistant Wayne Brown PUBLIC COMMENTS The Sr. Administrative Assistant declared the public participation section of the meeting open at 2:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE JULY 24, 2017 ENGINEERING AND OPERATIONS COMMITTEE MEETING MINUTES Director Coats motioned that the minutes be approved as submitted and Director Shelton seconded the motion. The minutes were approved. OPERATIONS & MAINTENANCE UPDATE The Operations Manager presented an update on maintenance and production activity for the month of August 2017; he reviewed charts that represent various activities related to district operations and maintenance including the District s preventative maintenance program. He stated the District experienced a spike in leaks due to increased water usage associated with warmer weather. The Operations Manager stated that water production reports showed a decrease in water usage from July to August; and the District operated using 80% groundwater and 20% surface water, and did not purchase any State Water during the month of August. 1 Minutes 9/25/2017 bvm
WATER SYSTEM RELIABILITY The Director of Engineering and Operations stated that in March, the District exceeded its fourth quarter average for TTHM s at Plant 134. The District notified all customers of the violation, and held a public information workshop to address any customer concerns as well as posting weekly water sample information on the District s website. During the six-month period following the exceedance, the District implemented measures that successfully reduced the TTHM levels, and is expected to be within compliance during the next reporting quarter. ADJOURN The meeting adjourned at 3:00 p.m. Ronald L. Coats Governing Board Member Nanette Shelton Governing Board Member 2 Minutes 9/25/2017 bvm
To: From: STAFF REPORT ENGINEERING AND OPERATIONS COMMITTEE Operations Manager Agenda Item #2. Meeting Date: November 27, 2017 Discussion Item Subject: Valve Replacement at Plant 56 RECOMMENDATION: This report is provided to the Engineering and Operations Committee for its information only. BACKGROUND / ANALYSIS: The District maintains 15 different storage facilities throughout the service area. A critical component of these sites is the ability to control incoming and outgoing water flows. Recently, production staff identified a damaged 10-inch isolation gate valve in need of replacement at Plant 56. This location is a 500,000 gallon water storage reservoir on Shasta Drive north of the San Manuel Casino. This valve at Plant 56 is critical in allowing water to flow from the Foothill zone into the storage reservoir. Water from the reservoir is sent through booster pumps to the Canal zone. This is an important part of our distribution system because it allows us to supply water at a variety of elevations. The identified valve works in conjunction with another valve to allow operators to adjust an altitude control valve which determines the water level of the reservoir at Plant 56. Due to the damaged gate valve, operators were unable to perform the required maintenance on the important control valve and will not have the ability to adjust the water levels in the reservoir at Plant 56. To replace the damaged gate valve staff identified two options. Option one, we could completely drain the tank and simply replace the 10-inch valve. Draining of the tank is a time-consuming process which requires careful planning to ensure water supply reliability and very specific sampling requirements to allow the tank to be placed back online. Option two, would be to hire a certified SCUBA tank diver to temporarily plug the pipe inside the reservoir which would allow the tank to remain full of water and in service, while our crews safely replace the needed valve. Staff evaluated the two options and determined it would be best to keep the reservoir in service. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (A) - Develop projects and programs to ensure safe and reliable services (D) - Dedicate effort toward system maintenance and modernization
REVIEW BY OTHERS: This agenda item has been reviewed by the executive management team. FISCAL IMPACT: This item was included in the Fiscal Year 2017/18 Operations Budget. Recommended by: Patrick Milroy Operations Manager ATTACHMENTS: Description Plant 56 Presentation Type Presentation
Plant 56 Valve Replacement N o v e m b e r 2 7, 2 0 1 7
Plant 56-500,000 Gallon Reservoir Exterior View Reservoir Interior View E A S T V A L L E Y W A T E R D I S T R I C T
E A S T V A L L E Y W A T E R D I S T R I C T Plant 56 - Drawing
Reservoir Exterior Top View Reservoir Access Hatch E A S T V A L L E Y W A T E R D I S T R I C T
E A S T V A L L E Y W A T E R D I S T R I C T Scuba Diver Entering Reservoir
E A S T V A L L E Y W A T E R D I S T R I C T Floating Level Device
Inlet pipe on the floor of the Reservoir E A S T V A L L E Y W A T E R D I S T R I C T
Removing the old 10 Gate Valve Installing the new 10 Gate Valve E A S T V A L L E Y W A T E R D I S T R I C T
To: From: STAFF REPORT ENGINEERING AND OPERATIONS COMMITTEE Operations Manager Agenda Item #3. Meeting Date: November 27, 2017 Discussion Item Subject: Operations Report October 2017 RECOMMENDATION: This report is provided to the Engineering and Operations Committee for its information only. BACKGROUND / ANALYSIS: The Operations Department uses a variety of tools and methods to monitor and track all maintenance activities that occur within the department. The attached report provides monthly data for the calendar year. Monitoring these items ensures that the department is on track to achieve the goals and objectives for each year and to develop historical records for important items including water production, water source, and energy usage. By comparing the present year to the prior year average we have a fact based understanding of water usage, conservation efforts, and how efficient energy is used within the District which assists us in developing the next years operating budget. A number of maintenance activities are also tracked and monitored such as leak repair, valve and fire hydrant maintenance, sewer main line cleaning and sewer main line camera. These are important indicators of our reactive versus proactive efforts and are used in the development of capital improvement projects. Most of the activities are routine and preventative maintenance performed every day to ensure that the District s infrastructure is in top shape. Every year maintenance activities are scheduled and the monthly monitoring ensures these goals are met. Leak repair is a reactive activity and usually associated with aging water pipes. Tracking leak repairs provides valuable insight into the areas that are in most need of considering a Capital Improvement Project. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (D) - Dedicate effort toward system maintenance and modernization Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions (A) - Support ongoing business process improvement REVIEW BY OTHERS:
This agenda item has been reviewed by the executive management team. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Recommended by: Patrick Milroy Operations Manager ATTACHMENTS: Description Operations & Maintenance Charts October 2017 Type Backup Material
FIELD OPERATIONS REPORT OBER 2017 50 40 30 20 10 16 Distribution System Water Leaks Leaks Detected & Repaired Total Leaks (YTD) = 216 6 15 20 17 22 19 37 40 24 79% 21% Total for OBER Service Leaks = 19 Main Leaks = 5 0 JAN MAR MAY JUL SEP Main Leaks Service Leaks YTD Hydrants Flushed = Total 394 YTD Valves Exercised = 617 70 60 50 40 30 20 10 0 58 59 63 45 41 31 22 0 36 39 JAN MAR MAY JUL SEP 140 120 100 80 60 40 20 0 132 116 102 78 53 48 52 36 0 0 JAN MAR MAY JUL SEP YTD Hydrants Serviced (Repaired, Replaced, Painted) = 305 YTD After Hours Call-Outs = 1081 120 100 80 60 40 20 0 97 101 69 22 5 0 4 3 2 2 JAN MAR MAY JUL SEP 160 140 120 100 80 60 40 20 0 150 118 117 116 106 104 101 100 114 55 JAN MAR MAY JUL SEP YTD Miles of Sewer Video = 48 YTD Miles of Sewer Main Cleaned = 144 7 6 5 4 3 2 1 0 6 6 6 5 5 5 5 4 3 3 JAN MAR MAY JUL SEP 35 30 25 20 15 10 5 0 29 25 23 10 10 11 12 7 8 9 JAN MAR MAY JUL SEP
PRODUCTION OPERATIONS REPORT OBER 2017 Water Supply (Acre-Feet) 2000 1800 1600 1400 1200 1000 800 600 400 200 0 1769 1336 429 4 Groundwater Surface Water State Water Total Water Source 24.25%.226% 75.52% Groundwater Surface Water State Water 2000 1800 1600 1400 1200 1000 800 600 400 200 0 YTD Groundwater = 12,945 AF / Surface Water = 2,608 AF / State Water = 234 AF Water Production by Month Ground Surface State Water 1853 1710 1558 1601 1370 1415 1336 999 532 571 212 258 320 377 373 429 129 193 139 159 212 0 0 0 0 37 0 0 0 4 January February March April May June July August September October Water Demand Trend 2016 vs. 2017 (AF) Water Demand Trend 2016 2017 2500 2000 1500 1000 500 0 JAN MAR MAY JUL SEP NOV Energy Cost Trend Energy Cost Trend 2016 2017 $200,000.00 $150,000.00 $100,000.00 $50,000.00 $ JAN MAR MAY JUL SEP NOV
To: From: STAFF REPORT ENGINEERING AND OPERATIONS COMMITTEE Director of Engineering & Operations Agenda Item #4. Meeting Date: November 27, 2017 Subject: Capital Improvement Program Update RECOMMENDATION: This report is provided to the Engineering and Operations Committee for its information only. BACKGROUND / ANALYSIS: The Capital Improvement Program included in the adopted Annual Budget for Fiscal Year 2017/18 includes 11 water and wastewater projects with a total budgeted cost of $6,105,000. Sterling Natural Resource Center (SNRC) is on-going and will be for the next three years, the District is expected to come to an agreement with the City of San Bernardino by the end of the year. This update will focus on the remaining ten projects that are currently in various levels of activity. Of these ten active projects, three are in construction, four are in design and four are still in planning stages. The adopted budget for these projects totals $4,605,000. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (A) - Develop projects and programs to ensure safe and reliable services Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions (A) - Support ongoing business process improvement FISCAL IMPACT: This item was included in the Fiscal Year 2017-18 Capital Budget Expenditures.
Respectfully submitted: Eliseo Ochoa, P.E. Senior Engineer ATTACHMENTS: Description CIP Presentation 2017-112717 Type Presentation
AMI METER RETROFIT PHASE 2 Facility Type: Water FY 17/18 Budget: $500,000 Completion Date: February 2018 Phase 2 is the second year of a multi-year capital project, to install Advanced Metering Infrastructure (AMI) hardware, software and meters for more efficient and accurate meter reads. Design Complete SCHEDULE JAN MAR MAY 2017 2018 JUL SEP NOV JAN MAR MAY DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion AMR Meter Replacement Project No. W2169
CANAL ZONE STORAGE RESERVOIR Facility Type: Water FY 17/18 Budget: $630,000 Project Budget: $3,075,000 Completion Date: January 2019 This project includes design, property acquisition and construction of a 2.5 million gallon reservoir within the Canal 3 Zone. Current funding is for design and property acquisition only. In Preliminary Design SCHEDULE 2016 2017 2018 2019 DESIGN CONSTRUCTION Project Timeline Siting Study Complete Design Completion Construction Completion Canal Zone Storage Reservoir Project No. W2168
PLANT 134 TO UPPER ZONE TRANSMISSION LINE Facility Type: Water FY 17/18 Budget: $2,085,000 Completion Date: July 2018 This project will install approximately 11,530 linear feet of 16-inch water transmission mains, to distribute water to the Upper Zone, providing increased reliability Design In Progress SCHEDULE 2016 2017 2018 2019 DESIGN CONSTRUCTION 85% Project Timeline Design Completion Construction Completion Percent Project Complete PLANT 134 TO UPPER ZONE Transmission Line Project No. W2171
ORANGE STREET SEWER MAIN REPLACEMENT Facility Type: Sewer FY 17/18 Budget: $75,000 Completion Date: February 2018 Design Complete Point Repair of 10 linear feet of 8-inch Vitrified Clay Pipe (VCP) sewer main due to cracking and structural defects. The existing sewer is located between two single family homes, from Orange Street and Holly Circle Drive. SCHEDULE 2016 2017 2018 2019 JAN MAR DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion Orange Street Sewer Main Replacement Project No. S3171
4 TH STREET SEWER MAIN REPLACEMENT Facility Type: Sewer FY 17/18 Budget: $100,000 Completion Date: February 2018 Repair of existing 8-inch VCP Sewer Main with Cured In Place Lining (C.I.P.P). The existing 8-inch pipe has numerous cracks and fractures but no structural damage. Design Complete SCHEDULE 2016 2017 2018 2019 JAN MAR DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion 4 th Street Sewer Main Replacement Project No. S3172
PALOMA ROAD PHASE 2 SEWER MAIN REPLACEMENT Facility Type: Sewer FY 17/18 Budget: $105,000 Completion Date: July 2018 Replace existing 6-inch VCP sewer main with 8-inch VCP sewer pipe. The new pipe will correct a bottleneck created by an 8-inch pipe draining into a smaller 6-inch pipe. In Preliminary Design SCHEDULE 2016 2017 2018 2019 JAN MAR DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion Paloma Sewer Main Replacement Project No. S3170
FERNDALE AVE SEWER MAIN REPLACEMENT Facility Type: Sewer FY 17/18 Budget: $210,000 Completion Date: July 2018 Replace existing 6-inch VCP sewer main with 8-inch VCP sewer pipe. The new pipe will correct a bottleneck created by a larger 8-inch pipe draining into a smaller 6-inch pipe. In Preliminary Design SCHEDULE 2016 2017 2018 2019 JAN MAR DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion Ferndale Ave Sewer Main Replacement Project No. S3180 7
CITY CREEK MANHOLE RELOCATION Facility Type: Sewer FY 17/18 Budget: $150,000 Completion Date: February 2018 An existing sewer manhole within the streambed of City Creek is subject to erosion. This project will provide structural protection to minimize potential scour issues. Design Complete SCHEDULE SEP 2016 NOV JAN MAR MAY 2017 JUL SEP NOV JAN 2018 DESIGN CONSTRUCTION Project Timeline Design Completion Construction Completion City Creek Manhole Relocation Project No. S3155