National Bank for Agriculture & Rural Development (NABARD), Kerala Regional Office, Thiruvananthapuram Empanelment of Agencies / Firms for providing security services to Banks premises (Office Building & Staff Quarters) Name of Applicant Address : :.... LAST DATE OF SUBMISSION: 01 June 2018 UPTO 17:00 HRS The Chief General Manager NABARD Kerala Regional Office, Punnen Road, Statue, Thiruvananthapuram 695001
CHECKLIST FOR SUBMISSION OF APPLICATION* Particulars No 1 The application duly filled in submitted in a sealed envelope 2 The application submitted on applicant's letterhead as per Annexure-IV 3 Application superscribed as "Empanelment of Agencies /Firms for providing security services to Banks premises (Office Building & Staff Quarters ) " on the cover and addressed to The Chief General Manager, NABARD Kerala Regional Office, Punnen Road, Statue, Thiruvananthapuram 695001 Submitted ( Yes / No) 4 Submitted copies of Work orders, Certificates etc. in support of experience 5 Submitted copies of Balance Sheet and Profit & Loss statement for the previous three years, duly certified by a practising Chartered Accountant, in support of Average Annual Turnover OR Banker's Solvency Certificate in proof of having adequate financial standing 6 Details of Labour License / Other related manpower engagement license obtained from the Competent Authorities (a copy to be enclosed). 7 Copy of Permanent Account Number (PAN) of the proprietor/partnership firm/private Limited/Limited or Co-operative Body attached 8 Copy of Details of Registrations, if any, with (i) Service Tax Authority (ii) Sales Tax Authority (TIN)/ GST authority (iii) Registration with ESIC (iv) Registration with EPFO enclosed 9 Information duly furnished in Annexures II & III along with supporting documents 10 Bank details furnished in Annexure- V *Checklist is indicative only. Applicant is requested to go through the application Proforma carefully before submission.
National Bank for Agriculture & Rural Development (NABARD), Kerala Regional Office, Thiruvananthapuram NOTICE - Empanelment of Agencies / Firms for providing security services to Banks premises (Office Building & Staff Quarters) 1) National Bank for Agriculture and Rural Development (NABARD), Kerala Regional Office, Thiruvananthapuram intends to prepare a panel of reputed agencies / firms having specialisation in providing security services to the various Bank's premises in Thiruvananthapuram, Kerala. 2) The agencies / firms who are registered with the Government/Semi-Government Undertaking/s / Financial Institutions for providing similar nature of security services as per the following criteria and having adequate set up at Thiruvananthapuram or nearby places from where the required services can be provided, may apply in the prescribed form. 3) The agencies / firms should meet the following minimum criteria : Minimum three years of experience in works of similar nature. Experience of having successfully carried out three similar works of providing security services of minimum 15 personals per day during last three years ending 31 March 2018 (i.e. works prior to 31 March 2014 will not be considered) The Average Annual financial turnover during each of the last three years, ending 31 March 2018, should be at least Rs.1.0 crore. Having adequate setup either at Thiruvananthapuram or nearby places and have Registration and valid Licenses for carrying out the work, and Tax Registration with concerned authorities etc. Note: The following documents should invariably be attached along with application in support of experience and financial capability: i) Copies of Work orders, Certificates in support of experience ii) Copies of Balance Sheet and Profit & Loss statement for the previous three years, duly certified by a practising Chartered Accountant, in support of Average Annual Turnover OR Banker's Solvency Certificate in proof of having adequate financial standing. 3) Application forms will be issued from NABARD Kerala Regional Head Office, Punnen Road, Statue, Thiruvananthapuram, on working days (Monday to Friday) between 10.00 AM to 4.00 PM. Application form can also be downloaded from the website www.nabard.org/tenders. The application duly filled in shall be submitted in a sealed envelope super subscribed as "Empanelment of Agencies / Firms for providing security services to Banks premises (Office Building & Staff Quarters) on the cover and addressed to Chief General Manager, NABARD Kerala Regional Office, Punnen Road, Statue, Thiruvananthapuram - 695001 on or before 05:00 P.M. 01 June 2018. Already enlisted agencies / firms, are also to apply afresh.
4) NABARD encourages electronic mode of payment to vendors. For this purpose, please furnish the information in Annexure-V. 5) NABARD reserves the right to reject any or all the applications without assigning any reason thereof. Encl.: Annexure-I (General Instructions to the applicants for Empanelment) Annexure-Il (Basic Information) Annexure-Ill (Experience) Annexure-IV (Pro forma of covering letter to be submitted on applicant's letter-head) Annexure-V (Details of Bank account of the applicant)
ANNEXURE I General Instructions to the applicants for Empanelment: 1. NABARD, Kerala Regional Office, Thiruvananthapuram intends to prepare a panel of reputed agencies / firms for providing security services to Banks premises (Office Building & Staff Quarters) at Thiruvananthapuram. 2. Intending applicants are required to furnish details about their Organisation, experience, competence and evidence of their financial standing as per the enclosed pro forma in order to be considered for empanelment. 3. While deciding upon the selection of agencies / firms, emphasis will be given on the ability and the competence to provide the services as required. 4. The agency / firm must have own adequate set-up in Thiruvananthapuram or nearby places for providing the required services. 5. The agency / firm must have sufficient number of experienced personnel, technical know-how, equipment, and other resources, to carry out the work. 6. The Bank reserves the right to inspect the facilities of the Agency / firm to verify the genuineness and to ensure the conformity with the details given in the application form. 7. Information furnished in the pro forma will be kept confidential. 8. The application form and each part of the pro forma viz. (i) Basic Information (ii) Previous Experience and (iii) Technical Personnel and Special Experience shall be signed by a person on behalf of the Agency / firm who is duly authorised to do so. 9. If the space in the pro forma is insufficient for furnishing full details, such information may be supplemented on a separate sheet of paper duly signed stating therein the pro forma's part number and serial number of item. Satisfactory certificates for similar works done for different employers should preferably be furnished along with the application. 10. Applications containing false or inadequate information are liable for rejection. 11. NABARD reserves the right to reject any or all applications without assigning any reason thereof. Decision of NABARD in regard to selection of Firms / Agencies for empanelment will be final and binding. 12. Clarification, if any, may be obtained from Assistant General Manager / Manager (Premises), DPSP, Kerala Regional Office, Punnen Road, Statue, Thiruvananthapuram ( Phone no. 0471 2701673 / 0471 2701638) on any working day between 1000 hrs to 1600 hrs.
ANNEXURE II BASIC INFORMATION 1 Name of the firm/agency (in block letters) 2 Date of Establishment/Incorporation 3 a) Office Address (Registered address) Phone: e-mail: b) Office address through which the work will be handled at Thiruvananthapuram or nearby places, if the registered address is elsewhere 4 Type of the firm (WhetherPvt Ltd Company/ Public Ltd Company/ Partnership Firm/ Proprietorship Firm/ etc) 5 Name of the proprietor/ Director/ CEO in the organization 6 Name, Address, Tel. No. e-mail, of the Chief Executive 7 Details of Registration (firm,company) Registering Authority, Date, No. etc. 8 Details of labour licence/other relevant licences from competent authority (with period of validity) 9 a) EPF Registration No. b) ESIS Registration Code No.
10 Name of the Banker with address & Details of Banker Solvency Certificate (if any) 11 Permanent Account No (PAN) of the proprietor/ Partnership Firm/ Pvt Ltd/ Public Limited Company/ Cooperative Society (Copy of PAN to be attached) 12 Income Tax Return (Enclose copy of last 3 years) i. 2015-16 ii. 2016-17 iii. 2017-18 13 GSTIN 14 Turnover of the Agency/Firm for the last 3 years (attach a copy of audited Balance Sheet & Profit & Loss Account) (Rs in Crore) i. 2015-16 ii. 2016-17 iii. 2017-18 15 Whether working with any of the Government/Semi Government undertaking/ PSU/ Financial Institutions as approved agency for providing security services and if so, furnish details thereof 16 Indicate the number of security guards/security officials on Roll as on date 17 Indicate if involved in any litigation at present in similar type of work 18 Any civil suit arisen in similar works executed. If so, please give brief details 19 Mention any other important information 20 Number of supplementary sheets attached to Annexure II Place Date: Authorized Signatories (Name & Designation, seal of the firm)
ANNEXURE III 1) List of important similar works excuted by the Agency/firm during last 03 years Sl. No. Name of the work Name and address of the client (Govt Semi Govt/ Bank/ Pvt Body Nature and type of works in brief Location Name, full address and Telephone No. of the officer under whom the work was carried out Number of persons deployed Ex- Untrained Servicemen/ person trained personals Amount of work awarded (Annual Amount) Duration (Period for the work in vogue) Whether the work was left incomplete or terminated by either side giving details thereof 1 2 3 4 5 6 7 8 9 10 11
2) List of important similar works on hand each worth Rs.25.00 lakh per annum and above Sl.No. Name of work Name & address of client (Govt. or Semi Govt./Bank/ Public Sector organisation) Nature and type of work in brief Location Amount of work Present status 1 2 3 4 5 6 7 3) Number of supplementary sheets attached to Annexure III : Place Date Signature of the applicant
Annexure IV (To be submitted on Agency's / Firm's own Letter head) Date The Chief General Manager NABARD Kerala Regional Office Punnen Road, Statue Thiruvananthapuram, Kerala 695001 Dear Sir Place Empanelment of Agencies / Firms for providing security services to Banks premises (Office Building & Staff Quarters) at Thiruvananthapuram 1. With reference to your advertisement in the Newspaper on 2018 for the Empanelment of Agencies / Firms for providing security services to Banks premises (Office Building & Staff Quarters) at Thiruvananthapuram, I am / We are pleased to offer myself / ourselves to be empaneled in your organization. 2. I am / we are already registered / empaneled with (Write the name of Govt. / Semi Govt. / Govt. Undertakings with which the Applicant is registered). I am / We are enclosing a copy of the certificate to this effect issued by them. All the other desired information, documents and certificates as required by you, are enclosed herewith in the prescribed pro forma for your perusal. 3. I/We have read the instructions appended to the proforma and I/We understand that if any false information is detected at a later date, any future contract made between ourselves and NABARD, Kerala Regional Office, Thiruvananthapuram on the basis of the information given by me/us will be treated as invalid. 4. I/We agree that the decision of NABARD, in selection of the Agencies / Firms Contractors will be final and binding on me/us. 5. All the information furnished under Annexures II and III is correct to the best of my/our knowledge. 6. I/We also agree that I/We have no objection if enquiries are made about the works listed by me/us in the accompanying sheets or any other inquiry on the information furnished herewith in the accompanying sheets. 7. I / We, therefore, request you to kindly do the needful to empanel me Thanking you Yours faithfully (Signature of Authorized person on behalf of the Firm / Agency)
ANNEXURE-V Details of Bank Account Name of Firm Name of Account Holder Address of firm Name of Bank Branch and Address IFSC Code of Bank Branch Type of Account (Saving / Current / Cash Credit) & Account Number PAN of firm