Financial Statements For the year ended December 31, 2013 With summarized financial information for the year ended December 31, 2012
TABLE OF CONTENTS Independent Auditor s Report... 1 Statement of Financial Position... 2 Statement of Activities... 4 Statement of Cash Flows... 5 Statement of Functional Expenses... 6 Notes to Financial Statements... 7
STATEMENT OF FINANCIAL POSITION AS OF DECEMBER 31, 2013 AS OF DECEMBER 31, 2012 2013 2012 ASSETS CURRENT ASSETS: Cash and cash equivalents $ 2,336,938 $ 3,322,441 Investments 1,998,367 1,061,848 Grants receivable, current portion 214,745 82,742 Due from ASCE 204,176 48,335 Prepaid expenses 24,906 22,885 Project advances 55,261 46,980 Total current assets 4,834,393 4,585,231 PROPERTY AND EQUIPMENT: Computers and equipment 106,964 108,824 Furniture and fixtures 17,346 21,633 Leasehold improvements 99,997 12,666 Construction in progress - 53,426 Total property and equipment 224,307 196,549 Less accumulated depreciation (77,187) (128,040) Property and equipment, net 147,120 68,509 INTANGIBLE ASSETS: Website and software costs 117,275 127,134 Less accumulated amortization (83,189) (77,332) Intangible assets, net 34,086 49,802 OTHER ASSETS: Deposits 6,991 14,304 Grants receivable, net of current portion 70,000 - Total other assets 76,991 14,304 TOTAL ASSETS $ 5,092,590 $ 4,717,846 2 Continued.
STATEMENT OF FINANCIAL POSITION (CONTINUED) AS OF DECEMBER 31, 2013 AS OF DECEMBER 31, 2012 2013 2012 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable and accrued expenses $ 97,495 $ 125,830 Accrued personnel costs 73,052 72,102 Deferred revenue 151,027 148,870 Agency liability 300,057 295,644 Total current liabilities 621,631 642,446 COMMITMENTS AND CONTINGENCIES NET ASSETS: Unrestricted 88,616 33,021 Temporarily restricted 4,382,343 4,042,379 Total net assets 4,470,959 4,075,400 TOTAL LIABILITIES AND NET ASSETS $ 5,092,590 $ 4,717,846 3 See accompanying notes to financial statements.
STATEMENT OF ACTIVITIES Temporarily 2013 2012 Unrestricted Restricted Total Total SUPPORT AND REVENUE: Contributions and grants $ 1,534,452 $ 2,710,363 $ 4,244,815 $ 4,739,028 Less costs of direct benefits to donors (110,504) - (110,504) (59,404) 1,423,948 2,710,363 4,134,311 4,679,624 Membership fees 251,803 35,753 287,556 290,561 Chapter fees 79,232-79,232 81,644 Conference revenue 765-765 133,630 Workshops 109,943-109,943 75,392 In-kind contributions 3,134,050-3,134,050 3,981,450 Interest income 74,026 1,211 75,237 9,453 Gain (loss) on investments (71,852) 10,063 (61,789) 6,921 Other income 50,112-50,112 10,434 Net assets released from restrictions 2,417,426 (2,417,426) - - Total support and revenue 7,469,453 339,964 7,809,417 9,269,109 EXPENSES: Program services 6,640,721-6,640,721 7,410,756 General and administrative 365,463-365,463 344,527 Fundraising 407,674-407,674 410,737 Total expenses 7,413,858-7,413,858 8,166,020 CHANGE IN NET ASSETS 55,595 339,964 395,559 1,103,089 NET ASSETS, beginning of period 33,021 4,042,379 4,075,400 2,972,311 NET ASSETS, end of period $ 88,616 $ 4,382,343 $ 4,470,959 $ 4,075,400 4 See accompanying notes to financial statements.
STATEMENT OF CASH FLOWS 2013 2012 CASH FLOWS FROM OPERATING ACTIVITIES: Change in net assets $ 395,559 $ 1,103,089 Adjustments to reconcile change in net assets to cash provided by operating activities: Depreciation 22,803 11,332 Amortization 33,547 34,136 Loss (gain) on investments 61,789 (6,921) (Increase) decrease in assets: Promises to give (202,003) (51,588) Due from ASCE (155,841) 12,344 Prepaid expenses (2,021) 35,653 Project advances (8,281) 31,017 Deposits 7,313 - Increase (decrease) in liabilities: Accounts payable and accrued expenses (28,335) (71,169) Accrued personnel costs 950 106 Deferred revenue 2,157 (94,435) Agency liability 4,413 105,644 Net cash provided by operating activities 132,050 1,109,208 CASH FLOWS FROM INVESTING ACTIVITIES: Purchase of property and equipment (101,414) (60,830) Proceeds from sale of investments 608,815 400,000 Purchase of investments (1,607,123) (401,831) Software and website costs (17,831) (29,501) Net cash used in investing activities (1,117,553) (92,162) NET CHANGE IN CASH AND CASH EQUIVALENTS (985,503) 1,017,046 CASH AND CASH EQUIVALENTS, beginning of period 3,322,441 2,305,395 CASH AND CASH EQUIVALENTS, end of period $ 2,336,938 $ 3,322,441 5 See accompanying notes to financial statements.
STATEMENT OF FUNCTIONAL EXPENSES Program Services General & Fund- 2013 2012 Project Education Total Admin. Raising Total Total Salaries $ 627,347 $ 81,197 $ 708,544 $ 201,270 $ 229,834 $ 1,139,648 $ 1,139,403 Employee benefits 108,468 14,039 122,507 34,800 39,738 197,045 174,946 Payroll tax expenses 40,705 5,268 45,973 13,059 14,914 73,946 80,941 Subtotal 776,520 100,504 877,024 249,129 284,486 1,410,639 1,395,290 Accounting fees - - - 13,223-13,223 10,750 bank fees - - - 6,953-6,953 30 Contract services 85,550 116,817 202,367 21,269 33,202 256,838 305,425 Depreciation and amortization 31,020 4,015 35,035 9,952 11,363 56,350 45,468 Dues and subscriptions 4,045 468 4,513 1,161 1,430 7,104 6,540 Insurance 44,802 905 45,707 2,243 2,561 50,511 61,480 Legal fees - - - 15,000-15,000 - Licenses and fees 161-161 - - 161 1,436 Meetings and conventions 19,880 80,847 100,727 1,771 2,928 105,426 294,864 Merchant bankcard fees 17,027 2,199 19,226 5,452 6,226 30,904 37,214 Miscellaneous 1,386 3,940 5,326 42 48 5,416 4,155 Occupancy 86,151 17,330 103,481 27,313 31,191 161,985 150,251 Office expense 21,159 7,837 28,996 5,879 13,201 48,076 36,541 Postage and delivery 50 408 458-10,357 10,815 9,992 Printing and copying 5,386 1,965 7,351 1,353 2,350 11,054 18,564 Project materials and logistical support 1,003,857-1,003,857 - - 1,003,857 809,175 Project mentors 3,134,050-3,134,050 - - 3,134,050 3,981,450 Promotional materials 2,544 878 3,422 86 97 3,605 31,513 Travel 1,037,370 31,650 1,069,020 4,637 8,234 1,081,891 965,882 Total expenses $ 6,270,958 $ 369,763 $ 6,640,721 $ 365,463 $ 407,674 $ 7,413,858 $ 8,166,020 6 See accompanying notes to financial statements.
NOTES TO FINANCIAL STATEMENTS Note 1 - Nature of Operations and Summary of Significant Accounting Policies This summary of significant accounting policies of Engineers Without Borders - USA, Inc. (the Organization ) is presented to assist in understanding the Organization s financial statements. The financial statements and notes are representations of the Organization s management who is responsible for the integrity and objectivity of the financial statements. These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements. Nature of Operations Engineers Without Borders - USA, Inc. was established in 2002 to help developing areas worldwide with their civil and environmental engineering needs, by involving and training a new kind of internationally responsible engineer. The Organization s projects seek to address some of the most prevalent challenges facing the developing world, including water purification, sanitation, transportation and infrastructure projects, and renewable energy systems. In addition, the Organization holds workshops, webinars, and conferences which help educate individuals who are interested in future volunteer opportunities for projects sponsored by the Organization. The Organization encourages students to organize chapters at their own universities and provides technical expertise for this. However, some student chapters are independent of the Organization s financial activities, and therefore the activities of those student chapters are not reflected in the Organization s financial statements. These chapters use the not-for-profit status of their respective university. Basis of Presentation The Organization follows accounting standards set by the Financial Accounting Standards Board, commonly referred to as the FASB. The FASB sets accounting principles generally accepted in the United States of America ( GAAP ) that the Organization follows to ensure the financial condition, results of operations, and cash flows are consistently reported. References to GAAP issued by the FASB in these footnotes are to the FASB Accounting Standards Codification, sometimes referred to as the Codification or ASC. 7
NOTES TO FINANCIAL STATEMENTS The financial statements are prepared on the accrual basis of accounting and are in conformity with ASC 958-205, Not-for-Profit Entities - Presentation of Financial Statements. Under ASC 958-205, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. In addition, the Organization is required to present a statement of cash flows. Comparative Financial Information The financial statements include certain prior year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with GAAP and consequently has not been reported upon in the current auditor s opinion. Accordingly, such information should be read in conjunction with the Organization s audited financial statements for the year ended December 31, 2012, from which the summarized information was derived. Use of Estimates In preparing financial statements in accordance with GAAP, management is required to make estimates and assumptions that affect the reported amounts of assets, liabilities, support and revenues, and expenses during the reporting period. Actual results could differ from those estimates, and such differences could be material. Contributions In accordance with ASC 958-605, Not-for-Profit Entities - Revenue Recognition, contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending upon the existence and/or nature of any donor restrictions. Cash and Cash Equivalents The Organization considers all highly liquid investments with an original maturity of three months or less not held for long term purposes to be cash equivalents. Grants Receivable Grants receivable are recognized in the period the unconditional grant is received and are not recognized as revenue until such time as the conditions on which they depend are substantially met and the grant becomes unconditional. Grants receivable due in more than one year are not discounted to the net present value as it is believed to be immaterial. Management believes an allowance for doubtful accounts is not necessary due to past collection history. Project Advances The Organization advances money to its members for travel and incountry project expenses that are to take place in the future. 8
NOTES TO FINANCIAL STATEMENTS Investments Under ASC 958-320, Not-for-Profit Entities - Investments-Debt and Equity Securities, investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values in the statement of financial position. Interest, dividends, and realized and unrealized gains and losses are included in the change in net assets in the statement of activities. Property and Equipment Property and equipment are recorded at cost or at fair market value in the case of donated items. Expenditures for and contributions of equipment with a fair value greater than $500 are capitalized. Construction in progress from 2012 consists of amounts used for tenant improvements in the new office space that were capitalized in 2013 as leasehold improvements on the lease inception date. Depreciation is computed using the straight-line method over the assets estimated useful lives, ranging from three to seven years. When assets are sold or otherwise disposed of, the asset and related accumulated depreciation are removed from the accounts, and any resulting gain or loss is included in the statement of activities. Repairs and maintenance costs are charged to expense when incurred. Management assesses the carrying value of long-lived assets for impairment when circumstances indicate such amounts may not be recoverable from future operations. Generally, assets to be held and used in operations are considered impaired if the sum of the expected undiscounted future cash flows is less than the carrying amount of the asset. If impairment is indicated, the loss is measured based on the amount by which the carrying value exceeds its fair value. Management does not believe that any indicators of impairment occurred, and therefore no impairment losses were recorded during the years ended December 31, 2013 and 2012. Deferred Revenue Membership dues which are billed and collected in advance, are deferred and recognized as revenue ratably over the membership period. Workshop fees received in advance of the workshop date are recorded as deferred revenue until the workshop occurs. Recognition of Donor Restrictions Support that is restricted by the donor is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. When the donor restriction expires or the restricted activity performed, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. A portion of the memberships received are restricted based on the members request to designate funds to a specific chapter. There were no permanently restricted net assets during the years ended December 31, 2013 and 2012. 9
NOTES TO FINANCIAL STATEMENTS Income Taxes and Tax Status The Organization is exempt from federal income taxes under the provisions of Internal Revenue Code Section 501(c)(3). The Organization qualifies for the charitable contribution deduction under Section 170(b)(1)(A), and has been classified as an organization other than a private foundation under Section 509(a)(1). Accordingly, no provision or liability for income taxes has been provided in the accompanying financial statements. The Organization believes that it has conducted its operations in accordance with, and has properly maintained, its tax-exempt status, and that it has taken no material uncertain tax positions that qualify for recognition or disclosure in the financial statements. Years before 2010 are no longer open for tax authority examinations. Concentration of Credit Risk Financial instruments that potentially subject the Organization to concentrations of credit risk consist principally of temporary cash investments. The Organization places its temporary cash investments with high credit quality financial institutions and has not experienced any losses related to the balances. At December 31, 2013, the Organization s cash balances exceeded the federally insured limits by $1,239,555. Functional Expense Allocation Whenever possible, the Organization charges directly identifiable expenses to programs and supporting services. Expenses related to more than one function are charged to programs and supporting services on the basis of periodic time and expense studies. General and administrative expenses include those expenses that are not directly identifiable with any other specific function but provide for the overall support and direction of the Organization. Fair Value Measurements ASC 820, Fair Value Measurements and Disclosures requires the use of a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value into three levels: quoted market prices in active markets for identical assets and liabilities (Level 1); inputs other than quoted market prices that are observable for the asset or liability, either directly or indirectly (Level 2); and unobservable inputs from the asset or liability (Level 3). In determining fair value, the Organization utilizes valuation techniques that maximize the use of observable inputs and minimize the use of unobservable inputs to the greatest extent possible. 10
NOTES TO FINANCIAL STATEMENTS In-kind Contributions Donated materials, equipment, and services are reflected as contributions at their estimated values at the date of receipt. Donated services are recognized as contributions in accordance with ASC 958-605, Not-for-Profit Entities, Revenue Recognition, if the services (a) create or enhance nonfinancial assets or (b) require specialized skills, are performed by people with those skills, and would otherwise need to be purchased. During the years ended December 31, 2013 and 2012, in-kind contributions consisted of international project professional services valued at $3,134,050 and $3,981,450, respectively. In addition, numerous volunteers have donated significant amounts of time to the Organization s program services. These services did not meet the requirements for recognition in the financial statements and have not been recorded. Note 2 - Investments Investments are valued on a recurring basis using quoted market prices in active markets or redemption values (level 1 inputs under ASC 820), and are summarized below by type of investment as of December 31: 2013 2012 Certificates of deposit $ 802,432 $ 804,739 Money market funds 203,020 - Mutual funds 63,130 255,694 Corporate debt securities 723,849 - Municipal bonds 203,250 - Equity securities directly held 2,686 1,415 Total $ 1,998,367 $ 1,061,848 Note 3 - Operating Lease Commitments During 2013, the organization entered into a lease agreement to lease 2,098 square feet of office space in Denver, Colorado. The term of the lease is up to five years beginning July 1, 2013, and subject to annual renewal each year. The base lease rate is $6,791 per month through June 2014, and subject to a 3% rent escalator increase beginning July of each year. Rent expense related to this lease totaled approximately $40,750 for the year ended December 31, 2013. 11
NOTES TO FINANCIAL STATEMENTS Future minimum lease payments under this agreement are: December 31, Amount 2014 $ 82,716 2015 85,200 2016 87,756 2017 90,390 2018 45,864 Total $ 391,926 The Organization s previous lease arrangement required monthly base payment of $6,411 plus other lease costs through September 2013. Rent expense under this lease totaled approximately $80,000 and $119,000, for the years ended December 31, 2013 and 2012, respectively. Note 4 - Temporarily Restricted Net Assets Temporarily restricted net assets at December 31, 2013 and 2012 are restricted for the following purposes: 2013 2012 Student and professional chapters and international projects $ 4,068,728 $ 3,870,893 Undesignated 235,485 106,334 Tyler Palmer fund 78,130 65,152 Total $ 4,382,343 $ 4,042,379 Undesignated temporarily restricted net assets consist of contributions restricted by the donor for future activities. Note 5 - Agency Transactions In accordance with ASC 958-605-25, Not-for-Profit Entities - Revenue Recognition amounts received from donors that must be disbursed to a specified beneficiary are recorded as liabilities until paid by the Organization. During the years ended December 31, 2013 and 2012, the Organization received $294,560 and $229,500, respectively, through agency transactions. During the years ended December 31, 2013 and 2012, $290,147 and $123,856, respectively, was paid out and the remainder is reported as agency liability on the statement of financial position. 12
Note 6 - Intangible Assets ENGINEERS WITHOUT BORDERS - USA, INC. NOTES TO FINANCIAL STATEMENTS The Organization amortizes website and software costs with a cost over $500 over three years. Amortization expense is included in depreciation and amortization expense on the statement of functional expenses. Estimated amortization expenses over the remaining useful life of the intangible assets are as follows for the years ending: Note 7 - Affiliation with ASCE December 31, Amount 2014 $ 24,573 2015 5,353 2016 4,160 Total $ 34,086 On October 31, 2007, the Organization entered into an affiliation agreement with ASCE, a not-for-profit organization with a mission similar to that of the Organization. The agreement provides that ASCE will provide, in addition to cash donations, certain services to the Organization as a charitable contribution, pursuant to a separate services agreement. The services agreement includes managing the membership database, marketing, legal, financial, and human resources services. Donations from ASCE and memberships received through ACSE have been paid by cash transfers from ASCE to the Organization. As of December 31, 2013 and 2012, memberships collected by ASCE resulted in a receivable from ASCE in the amount of $204,176 and $48,335, respectively. The receivable was collected shortly after year end. Note 8 - Related Parties Contributions of approximately $337,000 and $446,000, were received from board members or their respective employers during 2013 and 2012, respectively. This makes up approximately 8% and 10%, of all contributions received during the years ended December 31, 2013 and 2012, respectively. Note 9 - Line of Credit The Organization has a $250,000 unsecured revolving line of credit with a bank. Borrowings bear interest at the one month London Interbank Offered Rate ( LIBOR ) plus 3.50%, which resulted in an effective rate of 3.67% at December 31, 2013. The interest rate change will not occur more often than each month. The Organization is required to make monthly interest payments and the principal is due at expiration on August 24, 2014. Under the terms of the agreement, the Organization is required to maintain on deposit with the bank a compensating balance of $500,000, which is included in cash and cash equivalents on the accompanying statement of financial position. At December 31, 2013 and 2012, there was no outstanding balance. 13
Note 10 - Employee Benefit Plan ENGINEERS WITHOUT BORDERS - USA, INC. NOTES TO FINANCIAL STATEMENTS The Organization sponsors an employee 401(k) profit sharing plan which covers all employees. The Organization makes a discretionary contribution each year equal to a percentage of each eligible participant s wages. The Organization made matching contributions totaling $29,000 and $20,000, for the years ended December 31, 2013 and 2012, respectively. Note 11 - Subsequent Events In accordance with ASC 855, Subsequent Events, the Organization has evaluated subsequent events through April 9, 2014, which is the date these financial statements were available to be issued. There are no subsequent events that require recognition or additional disclosure in these financial statements. 14