NI Corporate Markets Relationship Authority Who should complete this form? Limited Companies PLCs Page 1 of 8
Guidance notes The Relationship Authority is where you set out how your organisation will give instructions to the Bank. It is simple to complete, but please make sure you consider the following points: A board resolution containing the text in Section 2 is needed. The board resolution refers to Main Signatories and Account Signatories. The powers of the Main Signatories are set out in Sections 2.3 and 2.4, and the powers of the Account Signatories are set out in Section 2.4. The Main Signatories do not need to be directors. However, as any Main Signatory can undertake wider activities such as requesting borrowing, you should restrict your nominations to senior people in your organisation. Main Signatories and Account Signatories can instruct the Bank to make payments from your accounts. In Section 3 you need to tell us what the account signing rules will be. We appreciate that you may need different signing rules or different Account Signatories for some of your accounts. If this is the case, please contact your Relationship Manager. To avoid any unnecessary delays, please make sure you have completed all of the sections. If you are unsure how to complete any parts of the Relationship Authority, your Relationship Manager will be happy to assist. Page 2 of 8
Please complete this form in BLOCK CAPITALS and in black ink Relationship Authority For Limited Companies/PLCs The Main Signatories, Account Signatories and Call Back Contacts that you name in this Relationship Authority have important responsibilities and must be chosen carefully. 1. Customer details Company name Registered number Account number Sort code Please leave these two boxes blank if you are a new customer. If you are an existing customer and have more than one account, please specify your main operating account. 2. Board resolution At a Board meeting it was resolved that: 2.1. the Company will maintain a relationship with Ulster Bank Limited (the Bank). The authorities set out in this Resolution apply to all accounts and relationships which the Company has with the Bank at any time. 2.2. the Company authorises the individuals identified as Main Signatories to exercise the powers set out in paragraphs 2.3 and 2.4 and the individuals identified as Account Signatories to exercise the powers set out in paragraph 2.4 only. 2.3. any Main Signatory is authorised, on behalf of the Company, to: request and agree any borrowing, credit, bonds, guarantees, indemnities or any other products or facilities from the Bank. sign or accept any product applications, loan or facility agreements, service agreements and indemnities to be entered into by the Company with the Bank, as well as any amendments to those documents or ancillary documents. sign agreements for electronic products, including payment systems, and appoint or remove administrators and operators of those electronic products. The Company authorises the administrators and operators to exercise the powers detailed in the terms of each electronic product. These powers may be extensive and include the power to make payments and access information on behalf of the Company, and in the case of administrators, the power to appoint and remove other administrators (with the same powers) and operators. change the Signing Rules, authorise individuals as Account Signatories and change or cancel the authority of any existing Account Signatories, by completing and returning the relevant form. authorise individuals as Call Back Contacts and change or cancel the authority of any existing Call Back Contacts, by completing and returning the relevant form. identify any accounts that are excluded from the authority of the Account Signatories and provide separate signing rules or signatories for these accounts, by completing and returning the relevant form. 2.4. Account Signatories (which include Main Signatories) are authorised, on behalf of the Company and in accordance with the Account Signing Rules, to: sign, issue and stop cheques. provide instructions in relation to Standing Orders, Direct Debits, CHAPS, foreign payments, BACS, Autopay, interaccount transfers and all other means of making payments. request drafts. sign, accept or endorse any negotiable instruments, promissory notes, bills of exchange and deposit receipts. open, close and amend current and deposit accounts in the name of the Company. deal with or withdraw any property or documents held by the Bank (whether for safe custody or otherwise). generally deal with and give instructions to the Bank, except for those matters set out in paragraph 2.3. Page 3 of 8 15962451
2.5. any two Directors of the Company, or a Director and the Company Secretary, or any Director in the presence of a witness, may execute and deliver any security to be given to the Bank to secure the Company s obligations, and any variations or releases of existing security. Any guarantee or security for another party s obligations will require a separate Board resolution authorising its execution. 2.6. the Company authorises the individuals identified as Call Back Contacts in Section 6 to be contacted by telephone by the Bank to confirm or correct any instructions or information that the Bank has received, including faxed instructions. 3. Account Signing Rules In relation to the matters set out in paragraph 2.4 the Bank may act on the instructions of: One Account Signatory X for unlimited amounts OR X for amounts up to and including,. P P AND/OR Any two Account Signatories X for unlimited amounts OR X for amounts up to and including,. P P OR A different combination (e.g. three Account Signatories for unlimited amounts). Please set out below any different signing rules or combinations. Do not identify individuals here by name as these details are collected in Section 5. Page 4 of 8
4. Declaration I certify that: 1. the Board resolution set out above was passed by the Board of Directors of the Company at a meeting held on DDMMMYY at which a quorum was present. 2. the Authorised Signatories Section contains the genuine signatures of the individuals named and the information provided is correct. Total number of Main Signatories in the Authorised Signatories Section Total number of Account Signatories only in the Authorised Signatories Section Total number of Call Back Contacts in the Call Back Contacts Section Signed by the Chairman of the meeting (who must be a Director or the Secretary) Print Full Name Official Position Date Page 5 of 8 Ulster Bank Limited. Registered in Northern Ireland. Registration Number R733 Registered : 11-16 Donegall Square East, Belfast BT1 5UB. Calls may be recorded.
5. Authorised Signatories Guidance notes If an individual is a Main Signatory, mark the Main Signatory & Account Signatory box with a cross. Main Signatories are authorised to exercise the powers set out in paragraphs 2.3 and 2.4, subject to the Account Signing Rules in Section 3. You must have at least one Main Signatory. If an individual is an Account Signatory, mark the Account Signatory only box with a cross. Account Signatories are authorised to exercise the powers set out in paragraph 2.4, subject to the Account Signing Rules in Section 3. Company name Page 6 of 8 Ulster Bank Limited. Registered in Northern Ireland. Registration Number R733 Registered : 11-16 Donegall Square East, Belfast BT1 5UB. Calls may be recorded.
Page 7 of 8 Ulster Bank Limited. Registered in Northern Ireland. Registration Number R733 Registered : 11-16 Donegall Square East, Belfast BT1 5UB. Calls may be recorded.
6. Call Back Contacts The Bank may occasionally wish to verify by telephone any information or instructions that it has received (e.g. incomplete payment instructions) by contacting one of the individuals named below. Please specify your Call Back Contacts providing their telephone numbers and the order in which attempts to contact them should be made. If the Bank dials one of the telephone numbers below and the individual who answers the call confirms that they are the Call Back Contact in question, the Bank can assume the individual they are dealing with is indeed the relevant Call Back Contact. Contact order Full Name Telephone number Page 8 of 8