RFQ GSM032/2018 South African Airways Request for Quotation for Wine/Bottle Openers
RFQ GSM032/2018 Written Quote Form RFQ NUMBER: GSM032/2018 CLOSING DATE: 9 July 2018 AT 12:00 AM SA Time VALIDITY OF RFQ: 90 days RFQ DOCUMENTS TO BE E-MAILED TO : ThutoMaila@flysaa.com Vendors should ensure that quotations are returned before the closing date and time. If the quotation is late, it will not be accepted for consideration. SAA requests your quotation on the goods and/or services listed on the attached form. Please furnish all information as requested and return your quote on/before the date stipulated. Late and incomplete submissions may invalidate the quote submitted. NAME OF VENDOR: POSTAL ADDRESS: TELEPHONE NO.: CELL NO: E MAIL ADDRESS: CONTACT PERSON: This RFQ will be evaluated on pricing, BEE and functionality. Required Documentation to be attached; 1. SAA Vendor Document. Refer to Annexure 1 2. CSD Registration document. Refer to Annexure 2. CONDITIONS All goods or services purchased will be subject to SAA General Conditions of Contract (C10&C11). A copy of said conditions is available from the local Procurement office. It is the responsibility of the Vendor to ensure that SAA is in possession of a valid Original Tax Clearance Certificate. The onus therefore rests on the vendor to ensure SAA receives a valid Tax Clearance Certificate, as soon as the validity of the said certificate expires. Where SAA does not have a valid Tax Clearance Certificate, an Original Tax Clearance Certificate must be submitted with this RFQ. Failure to do so may invalidate the quote submitted in terms of the RFQ. All purchases will be made through an official purchase order. Therefore no goods must be delivered or services rendered before an official order/contract has been received. I certify that the information supplied is correct and I have read and understand SAA General Conditions of Contract and accept SAA General Conditions of Contract. I further certify that all the required information has been furnished and the relevant forms completed and are herewith submitted as part of the bid. SIGNATURE OF VENDOR: CAPACITY:
G.2 RFQ Price Schedule RFQ NUMBER GSM032/2018 SAA Business Unit: Global Supply Management Delivery Address: Kindly e-mail your quote to: ThutoMaila@flysaa.com 1. Background 11. Service providers are requested to provide Prices with their quotation to SAA for all the services/goods to be provided as per specification. Service providers are expected to submit a costing that is fair and reasonable 12. SAA has the right to enter into negotiation with a prospective service provider regarding any terms and conditions, including price(s), of a proposed contract 2. Brief Specification 2.1 The service provider ought to present an offering that will meet the specifications, pricing and information as stipulated below: Product Name Wine/Bottle Opener Item Code: SAXXXX Dimensions Proposed dimensions: Units Weight: g 83 Total length of opener incl. screw fold mm 143 Total length of cork screw from handle mm 70 Total length bottle opener mm 45 Sizes approximate and can differ slightly. A tolerance of 5% up or down deviation will be
allowed. Note: Weight is an important consideration and SAA aims to lower the weight where possible without compromise for quality and elegance of the products. Material Specification: Finished Product: Stainless steel/metal that is 18/10 Note: The wine/bottle openers have to be in line with the airline safety and security standards and SABS or similar standards and food safety standards The product has to be very sturdy and withstand airline use as well as industrial kitchen handling and cleaning methods. Colours: can be one or two Additional information: SAA logo to be placed for identification purposes (once awarded) Packing details to be advised The bottle opener is a folding type and no knife Alternative designs other than current can be proposed Delivery & Price The price per item must be DAP Johannesburg SAA Warehouse All prices are inclusive of all packaging and transport cost The supplier must indicate the rotation of each item Products need to be packed properly so as to reach SAA warehouse in a condition that is free from defects and allows for storage in SAA stores. Copy of Quality certificate must accompany each delivery Each pallet & cases shall be strengthened on all four corners to ensure safe transportation of products Products Case Packing details (label on top and two sides of the case) with below info: SAA Code (consist of SA & 4 digit to be advise on award) Description of the content Case quantities PO number Ordering of Stock These are estimates only and do not constitute any firm commitment or undertaking as to quantities to be purchased by SAA The ordering of the monthly estimated quantities indicated below is driven by the usage rate. A rolling schedule based on usage rate is therefore used for the ordering of stock, which may vary from month to month with the scale of operations. 2.2 Quantity
Product description SA0000 Wine bottle opener Unit per case Annual estimated Cases Total estimated Quantity required Price per unit (excluding VAT) 50 39 1950 R R Total Price estimated quantity (excluding VAT) 2.3 Information to be provided by bidders: One sample (Sample for technical testing, refer critical criteria) Warranty (refer functional criteria) Material/component data sheets including product identification and certification or proof to ensure 18/10 quality stainless steel (refer functional criteria) Lead times including applicable incoterm which is DAP Johannesburg SAA Warehouse (refer functional criteria) 3 EVALUATION PROCESS & CRITERIA 3.1 EVALUATION PROCESS 3.1.1. COMPLIANCE WITH MINIMUM REQUIREMENTS All quotations duly lodged will be examined to determine compliance with bidding requirements and conditions. Quotations with obvious deviations from the requirements/conditions will be eliminated from further adjudication. 3.1.2 EVALUATION OF QUOTATION The contract shall be awarded at the sole and absolute discretion of SAA. SAA hereby represents that it is not obliged to award this quotation to any bidder. SAA is entitled to retract this quotation at any time as from the date of issue. SAA shall not be obliged to accept the lowest of any quotation, offer or proposal. All quotation will be evaluated according to the criteria, weightings and threshold scores as indicated in 3.2 below: 3.2 EVALUATION CRITERIA The criteria and weights referred to in paragraph 3.1.2 above are as follows: 1. PHASE 1 - CRITICAL CRITERIA EVALUATION The following critical criteria will apply for evaluation of this RFQ. Non-compliance to these critical criteria or no supporting documentation or samples supplied with the bid response will invalidate your RFQ EVALUATION CRITERIA FOR WINE/BOTTLE OPENERS CRITICAL CRITERIA: None weighted mandatory requirements to be met, for COMPLY
the bidder s submission to qualify. Bidders who do not meet all the below mentioned requirements will be disqualified. 1 One sample for testing purposes. Samples must be clearly marked with the bidder s details and are to be provided to SAA as part of the RFQ document. YES/NO 2. PHASE 2 FUNCTIONAL CRITERIA EVALUATION Bids that pass the critical evaluation phase, will be evaluated against the functional criteria FUNCTIONAL CRITERIA 1 Quality Management Compliance to specifications: Material/component data sheets including product identification and certification or proof to ensure 18/10 quality stainless steel Compliance to specification and material/component data sheets = 30% Partial compliance to specifications and material/components data sheets = 15% No compliance or material/component data sheets provided = 0% General: Sturdiness: The product has to be very robust, resistant to surface scratches, anticorrosive, resistant to rust and withstand airline use as well as industrial kitchen handling and cleaning methods product will be tested according to its use for purpose. - Meet expectation = 10% - Partial compliance to specifications = 5% - Does not meet expectation = 0% Hygiene: The product needs to be able to be cleaned easily this will be tested. - Meet expectation = 10% - Does not meet expectation = 0% Operational Environment Products will be tested in the operational environment as per specification guidelines. - Compliance to specification guidelines = 10% - Partial compliance to specification guidelines = 5% - Non-compliance to specification guidelines = 0% 2 Warranty: State period of warranty against defects in materials and workmanship. - Meet expectation (1 year and longer than 1 year) = 20% - Partially meet expectation (6 months to less than 1 year) = 10% WEIGHTINGS 30% 10% 10% 10% 20%
- Does not meet expectation (less than 6 months) = 0% 3 Delivery lead time: delivery lead time to SAA warehouse (the applicable incoterm is DAP Johannesburg). - Less than 65 days = 20% - more than 65-70 days = 10 - More than 70 days = 0% TOTAL 100% THRESHOLD 80% 20% Threshold: The minimum qualifying score for Functionality is 80%. All tenders that do not comply with all the Mandatory Requirements for Functionality and that fail to achieve the minimum qualifying score of 80% on Functionality shall not be considered for further evaluation against Price and B-BBEE. Preference Point System All tenders that comply with the mandatory requirements for Functionality and that have achieved the minimum qualifying score of 70% (Acceptable tenders) will be evaluated further in terms of the applicable preference point system as follows: Criteria Points Price 80 BBBEE 20 Total 100 points SAA will give preference to bidders who are: Black owned companies. Black women owned companies Black youth owned companies Companies owned by people with disabilities Companies located in Rural Areas Companies Owned by Military Veterans 4 STANDARD CONDITIONS FOR REQUEST FOR QUOTATION Conditions: 4.1All prices quoted must be exclusive of Value Added Tax (VAT). 4.2 All goods/services purchased will be subject to SAA Conditions of Contract and Order, available when requested. 4.3 All prices submitted must be firm. Firm prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT.
4.4 Note: Although SAA would prefer to award this contract to one service provider, it remains at our discretion to award the functions of the manufacturing of this product to the company that will provide us with excellent & prompt service. SAA is thus not obligated to award this quote to any bidder. SAA is entitled to retract this quote at any time as from date of issue, without any refunds whatsoever. SAA is not obligated to award this quote to the bidder that quotes the lowest. 4.5 Service, pricing and availability will be taken into consideration. THE FOLLOWING MUST ACCOMPANY YOUR QUOTE SAA Vendor application and supporting documents. Refer to Annexure 1 CSD Registration document. Refer to Annexure 2. IF NOT QUOTING, INDICATE SO AND RETURN EMAIL TO THE RELEVANT PROCUREMENT OFFICIAL SIGNATURE OF VENDOR: CAPACITY Company Stamp : : 5 Any legal person, including persons employed by the principal, or persons having a kinship with persons employed by the principal, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the principal, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where: 5.2.1.1 the bidder is employed by the principal; and/or 5.2.1.2 the bidder is a board member 5.2.1.3 the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 6 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 6.1 Are you or any person connected with the bidder, employed by the principal? YES/NO 6.1.2 If so, state particulars.
6.2 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the principal and who may be involved with the evaluation and or adjudication of this bid? YES/NO 6.2.1 If so, state particulars 6.3 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person employed by the principal who may be involved with the evaluation and or adjudication of this bid? YES/NO 6.3.1 If so, state particulars 7 DECLARATION I, THE UNDERSIGNED CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPH 6.1 TO 6.3.1 ABOVE IS CORRECT. I ACCEPT THAT THE PRINCIPAL MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. Signature Date Position Name of Bidder Bid Number
Annexure 1 Vendor Account Number: Company Code(s): VENDOR INFORMATION Registered Name: Trading Name: Physical Address: Postal Address: Phone: E-mail: Fax: City: Province: Postal Code: Contact Person: Phone: Cellular: Name of Bank: Branch Name / Number: Bank Account Number: VAT Registration Number: Tax Clearance Certificate Number: Tax Clearance Certificate Approved Date: Tax Clearance Certificate Expiry Date: B-BBEE Certificate Number: B-BBEE Certificate Verification Date: Applicable Scorecard: (Tick Applicable Box) Exempted Micro Enterprise (EME): BANK AND TAX DETAIL B-BBEE DETAIL B-BBEE Certificate Expiry Date: Qualifying Small Enterprise (QSE): General/Large Supplier (GEN): B-BBEE Status Level: Enterprise Development: Yes / No B-BBEE Value Adding : Yes / No % Black Ownership: % Black Women Ownership: % Black People with Disabilities: Since when has the enterprise been in operation Months / Years: What is your company s annual turnover (previous financial year): Duly Authorized to sign for and behalf of the Enterprise / Organization: Name: Phone: Date:
Signature of applicant: Designation / Capacity: Certified Company Registration documents: DOCUMENTATION REQUIRED Certified Copies of identity documents of shareholders (where applicable): Certified Shareholders Certificates (where applicable): Cancelled Cheque / Stamped Bank Confirmation Letter not older than one year Latest Valid B-BBEE Certificate/ letter from auditor/accounting officer/verification agency/affidavit Latest Valid Clearance Certificate / SARS pin on official SARS documentation : Signed Joint Venture / consortium agreement (where applicable) CSD Registration Report Attached Please submit the above signed document with the above supporting documents.
For Internal Use Only: Checklist: Yes No Certified Company Registration documents: Certified Copies of identity documents of shareholders: Certified Shareholders Certificates: Cancelled Cheque / Stamped Bank Confirmation Letter: Latest Valid B-BBEE Certificate: Latest Valid Original Clearance Certificate: Contracted Supplier: If yes, attach copy of contract If no, attach GSM Approval Schedule SAP Control Account Checked: Payment Terms: + Signoff: Negotiated Contracted Terms GSM Approval Schedule Requester Name: Date: Signature: Comment: B-BBEE: QSE / EME (15 days from invoice) Name: GSM: Commodity/Operational Manager Date: Signature: Comment: Name: GSM: Admin Coordinator (SAP) Date: Signature: Comment: Name: R Slabbert Vendor Master Authorizer: GSM GSM: Admin Manager (SAP) Date: Signature: Comment:
Name: H Kleinhans Vendor Master Authorizer: Finance Manager Accounts Payable Date: Signature: Comment: Annexure 2 Central Supplier Data base Registration Report It is a compliance requirement that all bidders needs to be registered on the Central Supplier Data base of the Department of National Treasury. If a bidder is not registered, please access the website www.csd.gov.za and e-mail csd@treasury.gov.za should you require assistance. Bidders need to follow the self-registration process and submit the CSD Registration Summary with the tender document. This registration summary needs to indicate the successful verification of the following areas: Company registration Tax Banking details BBBEE
1. SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE SOUTH AFRICAN AIRWAYS SOC LTD BID NUMBER: CLOSING DATE: CLOSING TIME: DESCRIPTION Request for quotation for Wine Bottle openers THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) By Mail South African Airways SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX] IF YES, WHO WAS THE CERTIFICATE ISSUED BY? AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) AND NAME THE APPLICABLE IN THE TICK BOX TCS PIN: OR CSD No: Yes B-BBEE STATUS LEVEL SWORN No AFFIDAVIT AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) A REGISTERED AUDITOR NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] Yes No
E YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes [IF YES ENCLOSE PROOF] No ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? Yes [IF YES ANSWER PART B:3 BELOW ] No SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g. resolution of directors, etc.) TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE (ALL INCLUSIVE) BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: DEPARTMENT/ PUBLIC ENTITY CONTACT PERSON CONTACT PERSON TELEPHONE NUMBER TELEPHONE NUMBER FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS E-MAIL ADDRESS
PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS NO TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.