GREATER VANCOUVER REGIONAL DISTRICT INTERGOVERNMENT AND FINANCE COMMITTEE Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) lntergovernment and Finance Committee held at 1:03 p.m. on Wednesday, September 14, 2016 in the 2"d Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Vice Chair, Mayor Greg Moore, Port Coquitlam Mayor Malcolm Brodie, Richmond Mayor Mike Clay, Port Moody Mayor Derek Corrigan, Burnaby Councillor Heather Deal, Vancouver Mayor Darrell Mussatto, North Vancouver City Mayor Richard Stewart, Coquitlam (arrived at 1:05 p.m.) Mayor Richard Walton, North Vancouver District MEMBERS ABSENT: Chair, Councillor Raymond Louie, Vancouver Councillor Barbara Steele, Surrey STAFF PRESENT: Carol Mason, Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services In the absence of the Chair, Vice Chair Moore chaired the meeting. 1. ADOPTION OF THE AGENDA 1.1 September 14, 2016 Regular Meeting Agenda That the lntergovernment and Finance Committee adopt the agenda for its regular meeting scheduled for September 14, 2016 as circulated. 2. ADOPTION OF THE MINUTES 2.1 July 20, 2016 Regular Meeting Minutes That the lntergovernment and Finance Committee adopt the minutes of its regular meeting held July 20, 2016 as circulated. held on Wednesday, September 14, 2016 Page 1 of 5
1:05 p.m. Mayor Stewart arrived at the meeting. 3. DELEGATIONS 3.1 Wayne Wright, Metro Vancouver nominee to the Airport Authority Board, Craig Richmond, President and CEO, Vancouver Airport Authority, and Marion Town, Director Environment, Vancouver Airport Authority Craig Richmond, President and CEO, Vancouver Airport Authority (YVR), informed members about the Department of Finance Canada commissioning a study to examine a privatization model for Canadian airports, and about YVR's concerns with this approach. Mr. Richmond provided members with a presentation on the YVR Strategic Plan and supporting objectives highlighting creation of a connecting hub, customer service delivery and experience, sustainability leadership and objectives, and consultation on the YVR 2037 Master Plan. Comments were offered about the role of taxpayers in funding airport growth and development, examining airport privatization in other countries, and encouraging more public participation by holding YVR meetings in other areas of the region. Presentation material titled "Metro Vancouver Presentation" is retained with the September 14, 2016 lntergovernment and Finance Committee agenda. 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Translink's Application for Federal Gas Tax Funding from the Greater Vancouver Regional Fund Report dated September 2, 2016 from Elisa Campbell, Regional Planning and Electoral Area Services Director, and Tom Lancaster, Planning and Analytics Division Manager, Parks, Planning and Environment, providing an opportunity to consider Translink's request for funding from the Greater Vancouver Regional Fund for nine projects, as described in Translink's Application for Federal Gas Tax Funding from the Greater Vancouver Regional Fund, as presented in the report. Members were provided a presentation on Translink's funding application for Federal Gas Tax funding through the Greater Vancouver Regional Fund (GVRF) highlighting the 2014 administrative agreement, GVRF expenditures policy and application guide, Translink's application, project objectives, and staff evaluation. Presentation material titled "Greater Vancouver Regional Fund: Translink Application for Federal Gas Tad Funding" is retained with the September 14, 2016 lntergovernment and Finance Committee agenda. held on Wednesday, September 14, 2016 Page 2 of 5
That the GVRD Board: a. Approve funding from the Greater Vancouver Regional Fund for the following projects proposed by TransLink in its Application for Federal Gas Tax Funding from the Greater Vancouver Regional Fund, as attached to the report dated September 2, 2016, titled "2016 TransLink Application for Federal Gas Tax Funding from the Greater Vancouver Regional Fund": i. Project 1-2015 Community Shuttle Vehicle Purchases $4,674,000; ii. Project 2-2016 Community Shuttle Vehicle Purchases $3,560,000; iii. Project 3-2017 Community Shuttle Vehicle Purchases $3,500,000; iv. Project 4-2018 Community Shuttle Vehicle Purchases $3,830,000; v. Project 5-2017 HandyDART Vehicle Purchases $5,013,000; vi. Project 6-2018 HandyDART Vehicle Purchases $5,605,000; vii. Project 7-2016 Conventional Bus Purchases $28,500,000; viii. Project 8-2017 Conventional Bus Purchases $11, 700,000; and, ix. Project 9-2018 Conventional Bus Purchases $60,800,000. b. Send a letter to the TransLink Board communicating the importance of considering environmentally sustainable alternative approaches for technologies for its fleet, consistent with the Regional Growth Strategy and regional environmental objectives. 5.2 Metro Vancouver Legal Entities Name Change Report dated September 1, 2016 from Ralph G. Hildebrand, Corporate Solicitor, Legal and Legislative Services, and Heather Shoemaker, Senior Director, External Relations, providing an update on the recognition of the Metro Vancouver name, recommending next steps in the development of the Metro Vancouver brand, and seeking approval from the GVRD, GVWD and GVS&DD Boards to petition the Province of BC to amend the Letters Patent allowing name changes for the three related entities, by substituting references to "Greater Vancouver" with "Metro Vancouver", and to amend the Greater Vancouver Water District Act and Greater Vancouver Sewerage and Drainage District Act. That the: a) GVRD Board petition the Minister of Community, Sport and Cultural Development to amend the letters patent of the GVRD to rename it "Metro Vancouver Regional District"; b) GVWD Board petition the Minister of Community, Sport and Cultural Development to amend the Greater Vancouver Water District Act to rename it "Metro Vancouver Water District"; and held on Wednesday, September 14, 2016 Page 3 of 5
c) GVS&DD Board petition the Minister of Community, Sport and Cultural Development to amend the Greater Vancouver Sewerage and Drainage District Act to rename it "Metro Vancouver Sewerage and Drainage District". Mayors Mussatto and Stewart absent at the vote. 5.3 Proposed Amendments to the Board and Committee Remuneration Bylaw - Additional Information Report dated September 7, 2016 from Chris Plagnol, Corporate Officer, seeking direction to amend Greater Vancouver Regional District Regional Board and Committee Remuneration Bylaw Number 1057, 2007 responding to changes in the Local Government Act and to clarify provisions associated with remuneration. That the lntergovernment and Finance Committee direct staff to bring forward a bylaw to amend the Greater Vancouver Regional District Board and Committee Remuneration Bylaw Number 1057, 2007 to: a) incorporate the changes to Schedule B - Remuneration for Attendance at Qualifying Meetings as presented in the report dated September 7, 2016 titled "Proposed Amendments to the Board and Committee Remuneration Bylaw - Additional Information"; and b) incorporate the changes to Schedules A and C and housekeeping amendments as presented in the report dated July 6, 2016 titled "Proposed Amendments to the Board and Committee Remuneration Bylaw". 6. INFORMATION ITEMS That the lntergovernment and Finance Committee receive for information the following Information Items: 6.1 lntergovernment and Finance Committee 2016 Work Plan 6.2 Correspondence re Federal Gas Tax Fund Expenditures Policy from Translink 6.3 Correspondence re Environmental Assessment of the Proposed George Massey Tunnel Replacement Project from the Environmental Assessment Office 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS held on Wednesday, September 14, 2016 Page 4 of 5
9. RESOLUTION TO CLOSE MEETING That the lntergovernment and Finance Committee close its regular meeting scheduled for September 14, 2016 pursuant to the Community Charter provisions, Section 90 (1) (a), (e), (g) and (i) as follows: "90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; (e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district; (g) litigation or potential litigation affecting the regional district; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose." 10. ADJOURNMENT /CONCLUSION That the lntergovernment and Finance Committee adjourn its regular meeting of September 14, 2016. (Time: 2:22 p.m.) 19399123 FINAL held on Wednesday, September 14, 2016 Page 5 of 5