Budget Execution Rate in last three years- Baseline 45 Average of Budget Execution % in last three Years 40 35 35.8 33 37 41 30 25 43 40 Ministry ofinterior Affairs 20 15 27 Ministry of Justice Ministry of Public Works Ministry of Transportation 10 ministry of Education 5 Ministry of Agriculture Ministry of Rural Development 0 Source: Budget Execution Report of Year 1388, 1389, 1390 1
Background Data Sources In last ten year development Budget spending rates remains a main concern for government and International community Last three years average budget execution rate is only 40% Budget Reports (1388,1389,1390) 1390 Budget Manuals Face to Face interviews with line ministries Questionnaires Kabul and Tokyo conference commitments to increase Development budget spending rates across all budget entities 2
The problem is the low capacity of the relevant administration that are not able to execute the budget timely Problem Solution To organize a 5 days training session for top 10 big spending ministries on: how to prepare their effective budget plan how to implement financial & procurement plan in order to spend their allotted budget in same fiscal year Development Budget Execution Rate is as low as 40% in last three years 3
Justifications for the Project It is in best interest of government and will be a national level project Service delivery will be improved 50% donors funding will channel through government treasury system- better monitoring by government on every single dollar spent 4
The Project has clear Objective and outputs as well as important Outcomes and Measurable impacts Outputs Objective To increase development budget execution rates of line ministries X Clear understanding of Budget preparations Submission of Financial and Procurement plan in timely manner to Ministry of Finance Clear understanding of Payment process Increase in development budget execution rates Outcome Increase in Development budget execution rate 5-10% Measurable impact Increased in execution of developing budget Increased knowledge of Budget forecasting for next years More donors funding channel through govt. Treasury System-More accountable and transparent 5
The target group, Scope and key stake holders of the project Director General of Planning & Policy Ministry of Finance & Line Ministries Budget Officers As a pilot to train 10 Line Ministries (scope in) To roll out the training program to all line ministries & provincial directorates at later stage (scope out) Donors Parliament Director of Admin/Finance Civil Society & Media 6
Success Indicators 1 Positive feedback from participants of the workshop 2 5-10 % Improvement in development budget execution rates (comparison of current reports to previous years report) 3 All 10 line ministries submit their Financial and procurement plan to ministry of Finance 7
Possible Risks that may occur during the training & Mitigations Project may not implement in timely manner Lack of financial recourses Resistance by line ministries Unavailability of target group in the workshop Unavailability of potential trainers Funding source to be identified Target group presence Hiring of trainers in well advance Better coordination between MoF and Line Ministries 8
The training Curriculum has been developed in four Chapters Chapter I Budget Process & Formulation Chapter II Financial Planning Chapter III Procurement Planning Chapter IV Payment Process 9
Project Work Plan # Ac%vity Timeline Responsible Person Status 1 Discussion with MoF on funding source Oct- 12 Team In process 2 Selec%on of Trainers 1-5 Jan 2013 Team 3 Procurement of Sta%onary 10- Jan- 13 Team 4 Prepara%on of training material 10-15 Jan 2013 Trainer 5 Booking of Hall 18- Jan- 13 Team 6 Send out Invita%on to line ministries 20- Jan- 13 Team 1st Day workshop (Budget 7 formula%on) 2- Feb- 13 Trainer 8 2nd Day workshop (Financial Planning) 3- Feb- 13 Trainer 9 3rd Day Workshop (Financial planning) 4- Feb- 13 Trainer 10 4th Day workshop (Procurement Planning 5- Feb- 13 Trainer 11 5th Day workshop (Payment process) 6- Feb- 13 Trainer Distribu%on of Cer%ficate 12 6- Feb- 13 MoF Monitoring & Evalua%on of project 13 Regular MoF 10
Monitoring & Evaluation Distribution of Evaluation forms at the beginning and at the end of the workshop Monthly meetings with Line ministries at ministerial level Regular monitoring of Financial & Procurement plans Submission of budget execution reports to Cabinet 11
The estimated budget for the Project is $ 16,442 2145 4000 10000 5900 297 Human Resources Equipment Stationery Rent & Refreshment Miscellanious 12
13