FAC E S 2013 Family And Community Engagement Seminar Invitation to Exhibit Lubb ck,texas Title I Statewide Hosted by the Title I Statewide School Support and Family and Community Engagement Initiative at Region 16 Education Service Center Online registration available at www.esc16.net
You Are Invited... To be an exhibitor at the hosted by the Title I Statewide School Support and Family and Community Engagement Initiative at Region 16 Education Service Center. The seminar convenes at Lubbock, Texas. Conference events and exhibits will be staged at the Texas Tech University, Student Union Building. You Can Benefit... Expand Your Client Base: Approximately 500-550 people are expected to attend. Administrators and Program Coordinators Educators (teachers, paraprofessionals and parent liaisons) Parents (parents, PTA members, and PTO members) Community members and community organizations Maximize Your Exposure: Set-up: March 6 1:00 p.m. - 4:00 p.m. 13 Exhibit Hours: March 7 9:00 a.m. - 4:00 p.m. March 8 8:00 a.m. - 2:00 p.m. Tear Down: March 8 2:00 p.m. - 4:00 p.m. Minimize Your Expense: Non-Profit Exhibitor $ 50 Commercial Exhibitor $200 Preferred Exhibitor $500 Elite Exhibitor $900 Premium Benefactor Opportunities: The following promotional opportunities will help you increase your exposure and attract attendees to your booth. See options below. Options: Thursday Featured Speaker(s) $3,500 Facilitators Luncheon $2,500 Seminar Breakfast $4,000 Seminar Luncheon $7,500 Pens $1,000 Note Pads $1,000 Advertisement in Conference Program $100-600 (page 6) Financial donations in any amount accepted, please contact Skip Forsyth at (806) 677-5186 or skip.forsyth@esc16.net to discuss opportunities. 2
EXHIBITOR PACKAGES Non-Profit Exhibitor, $50 1 six-foot skirted table with two chairs, identification sign, and 3 name badges Commercial Exhibitor, $200 1 six-foot skirted table with two chairs, identification sign, and 3 name badges Preferred Exhibitor, $500 2 six-foot skirted table with two chairs, identification sign, 3 name badges, and 1/4 color page ad in program Elite Exhibitor, $900 2 six-foot skirted table with two chairs, identification sign, 3 name badges, 1/2 color page ad in program, and one complimentary registration, and one complimentary breakout session Premium Benefactor: For individuals and organizations that want to invest in the seminar, but do not want an exhibit booth. All Premium Benefactors will receive a 1/2 page color ad, 1 complimentary registration, and 1 complimentary breakout session. Thursday Featured Speaker(s) [there will be 2 featured speakers]... $3,500 Seminar Breakfast...... $4,000 Seminar Luncheon... $7,500 Facilitators Luncheon: facilitators will be hosted to a luncheon at Texas Tech University, Student Union Building, Red Raider Ballroom, on March 1, and the sponsor will be allowed 10-15 minutes to present their product or service.... $2,500 Pens: 550 (Retractable pens with exhibitor name or logo)... $1,000 Pads: 550 (Pads with exhibitor name or logo)... $1,000 Advertisement in conference program... Page 6 Financial donations in any amount accepted, please contact Skip Forsyth at (806) 677-5186 or skip.forsyth@esc16.net. 3
Exhibitor Packages (check one) Non-Profit Exhibitor: $ 50 Participant List: $ 50 Thursday, Boxed Lunch $ 20 Commercial Exhibitor: $ 200 Friday Plated Lunch $ 25 Preferred Exhibitor: $ 500 Elite Exhibitor $ 900 Premium Benefactor -Selection: Exhibiting Organization Address City State Zip Contact Person Title Telephone Fax Email Address Name on Identification Sign Product/Service to be displayed/distributed/sold Space assignments will be made on a first-come, first-served basis. NO REFUNDS WILL BE AVAILABLE. A 50% deposit must accompany this application to be considered. Full payment must be received by February 4, 2013 Exhibitors will be allowed to set up their tabletop display if full payment has been received. Make checks payable to: APPLICATION FOR EXHIBITOR SPACE Exhibitors wanting to submit an application after January 8, 2013 must first contact Anna Flores, (361) 241-4535. IMP, Inc. P.O. Box 10807 Corpus Christi, Texas 78460-0807 361-241-4535 Fax: 361-241-7913 Credit Cards accepted (check one): Visa MasterCard Credit Card Number 3 Digit Security Code Expiration Date Credit Card Billing (Address, City, State, Zip) Card Holder Name (PRINT) Card Holder Signature HOLD HARMLESS CLAUSE We submit the following Hold Harmless Clause, which is part of our exhibit rules and regulations. The exhibitor assumes the entire responsibility and liability for losses, damage and claims arriving out of injury or damage to exhibitor s displays, equipment, and other property brought upon the premises of Texas Tech University, and shall indemnify and hold harmless IMP/International Meeting Planners, Inc., Texas Tech University, agents and employees from any and all such losses, damage and claims. Signature Date 4
NAME BADGES Two complimentary badges will be issued per organization. Badges will be obtained by completing the following application. Badges are for identification purposes. Badges must be worn at all times in the exhibit hall. To replace or obtain additional badges, the cost of $25 per person must be made payable to IMP, Inc. Name for Badge Title Company or Organization Business Address City State Zip Business Telephone Name for Badge Title Company or Organization Business Address City State Zip Business Telephone Name for Badge Title Company or Organization Business Address City State Zip Business Telephone COMPLETE AND RETURN BY FERUARY 4, 2013 (Please photocopy form for extra badges.) 5
ADVERTISING AGREEMENT Corporation /Agency Address City State Zip Contact Person Telephone Email Size and Type of Advertisement Requested (check one): Full page-color (8 x 11 ) $600 Full page-black & white (8 x 11 ) $400 ½ page-color (8 x 4 ½ )* $300 ½ page-black & white (8 x 4 ½ )* $200 ¼ page-color (3 ½ x 4 ½ ) $150 ¼ page-black & white (3 ½ x 4 ½ ) $100 (* ½ page ads should be horizontal) Title Fax Conference Program Specifications: Program Size: (8 ½ x 11 ) Trim Size: (8 x 10 ) No bleeds allowed Minimum requirements for final artwork in these Acceptable File Types: PDF Press Quality EPS include fonts AI include fonts TIF 300 dpi JPG 300 dpi To appear in the conference program all camera-ready artwork must be received by Patricia Meyer at Region 16 Education Service Center, 5800 Bell Street, Amarillo, Texas 79109, (806) 677-5167, patricia.meyer@esc16.net, by January 8, 2013. Family and Community Engagement Seminar reserves the right to determine placement of the advertisement within the seminar program. NO CANCELLATIONS ACCEPTED! Signature of Authorized Representative Date METHOD OF PAYMENT: (please check one) VISA MasterCard Check Purchase Order Credit Card # Expiration Date Three Digit Security Code CC Billing Address City State Zip Cardholder Name Cardholder Signature Date Please note: IMP, Inc. will appear on your credit card statement for this charge. Full payment must accompany signed agreement. Make check payable to: IMP, Inc. P.O. Box 10807 Corpus Christi, Texas 78460-0807 361-241-4535 Fax: 361-241-7913 Original PO must be faxed to IMP, Inc. at 361-241-7913 no later than February 4, 2013. 6
TERMS AND CONDITIONS All exhibit areas are 6 skirted tabletops. Each tabletop will be equipped with two (2) chairs, and a booth identification sign. Exhibitors must confine their activities to the tabletop area. Exhibitor display will not be allowed to extend beyond tabletop area into the aisle. Exhibits will be set up Wednesday, March 6, 2013, from 1:00 p.m. to 4:00 p.m. Exhibits will be open Thursday, March 7 from 9:00 a.m. to 4:00 p.m. and Friday, March 8 from 8:00 a.m. to 2:00 p.m. Exhibits will tear down Friday, March 8 from 2:00 p.m. to 4:30 p.m. No security will be provided. Texas Tech University will not receive shipments of exhibit materials prior to the show. Exhibitor is not permitted to sublet any part of its space, or to display merchandise of other manufacturers or dealers where no direct business conditions exist between them. Please make your lodging reservations directly with the Holiday Inn Hotel & Towers, Lubbock, 806-763-1200. Ask for the 2013 Family Engagement Seminar Rate. Hotel cut-off date is February 15, 2013. It is mandatory that each exhibitor carry adequate liability and property insurance. Liability insurance should provide public liability coverage for bodily injury and property damage occurring from an accident in your exhibit booth. Property insurance should cover theft or damage of your property from the time materials leave their point-of-origin until they reach their post-show destination including the time on the show floor. Some exhibitors also insure against non-arrival of freight or exhibit material at the show site. The most economical and practical way to obtain this coverage is to contact your current insurance company and ask them for a rider on your existing policy. Due to the short time period of the exhibition, the frequently crowded condition of the exhibit facility, and the vital importance of avoiding any disruption in the orderly operation of the exhibition that might adversely affect other exhibitors, the Title I Statewide School Support and Family and Community Engagement Initiative reserves the sole right to resolve any dispute or disagreement among exhibitors, and the decision made by the Title I Statewide School Support and Family and Community Engagement Initiative shall be final. 7