REPUBLIC OF ZAMBIA Ministry of National Development Planning Terms of References For Individual Local Consultant to Develop Guidelines and Procedures for a Comprehensive Framework for Public Investment Planning, Appraisal and Management for Zambia JUNE, 2016 1 P a g e
1.0 Introduction and Background Following the re-alignment of institutions by the Republican President to promote synergies in the planning, implementation, monitoring, evaluation and coordination of national development programmes and projects, the Ministry of Development Planning was created to coordinate among others; the setting up of the national vision, goals and development priorities and stimulate consensus among various stakeholders, the formulation of medium term development plans to promote integrated development at national, sectoral and regional levels and the identification, design and appraisal of public investments to facilitate attainment of development aspirations. To execute the above mandates, the Ministry s institutional framework had to be provided. Among the other departmental set ups in the Ministry is the Public Investment Planning Department with the responsibility of providing oversight in the planning, designing and appraisal of national public investment programmes to facilitate development of/and effective implementation of programmes and projects. 2.0 Consultancy Rationale The introduction of the principle of project planning and appraisal for all public investments as part of Government s Public Financial Reforms entails a number of structural engineering of government policies and procedures. The success and realization of public investment projects calls for adherence to sound preparation and well-managed, transparent processes throughout the project life cycle, combined with timely matching of project preparation and project financing. This not only ensures well defined projects but also ease of implementation and monitoring, which are vital for the delivery of any project. The project preparation process consists of a number of phases of the project life cycle, from the conceptualization, design, evaluation and financing of projects; all which are crucial components of the work that is required to bring a project to eventual fruition. In order for the policies of the Government to be translated into the socio-economic developments, it is therefore necessary that the supporting procedures and tools are in place to translate policies into effective projects. Prior to the creation of the Ministry of National Development Planning, the Government under the auspices of the Ministry of Finance and the United Nations Development Programme (UNDP) had an outstanding Technical facility agreement aimed at equipping Government ministries and national institutions (institutions that are critical to the attainment of the SNDP and 2011-2015 CPAP development results) with skills and resources for preparation, implementation and evaluation of human development oriented policies, strategies and programmes. One of the components of the Technical Facility is the improvement of budgeting, programme implementation and monitoring. To effectively execute this mandate, a Consultancy was procured to assist the Government with the development of the Programme implementation and project appraisal framework. The development of the framework was finalised after being shared with key stakeholders for validation before its dissemination to all Ministries, Provinces and other Spending agencies (MPSAs). Given the shift in the institutional mandate of the Ministry of National Development Planning with the portfolio of public investment planning and appraisal, it has become imperative to have the programme implementation and project appraisal framework that was developed reviewed and aligned to the Public Investment coordination function of the Ministry. This will be done by developing public investment planning procedures in the framework for effective management. The understanding is that Public investment shapes choices about where people live and work, influences the nature and location of private investment, and affects quality of life. If well-managed, public investment is a potentially growth-enhancing form of public expenditure. In contrast, poor investment choices waste resources erode public trust and may hamper growth opportunities. The crucial part of the consultancy is the development of the procedures for investment planning and management, which have been identified as critical gaps in the initial framework developed for programme implementation and project appraisal. 2 P a g e
3.0 Objectives of the Consultancy The key objective of the Consultancy is to come up with procedures and guidelines for a comprehensive framework for public Investment planning, appraisal and management. Specific objectives are: 4.0 Scope of Work a) To review the existing policies and procedures for public investment in view of the developed programme implementation and project appraisal manuals; b) To formulate comprehensive procedures for Public Investment Planning, Appraisal and Management; c) To undertake in-house capacity building trainings for key stakeholders in Public Investment Planning, Appraisal and Management. The consultancy s scope of work will consist of the following tasks: a) Review of the existing policies and procedures for development projects with a view of incorporating them into a comprehensive public investment planning, appraisal and management framework in respect of the developed programme implementation and project appraisal Manual; b) Development of detailed internal procedures to enable operationalization of the comprehensive Public Investment Planning, Appraisal and Management framework; c) Conduct a joint project planning and appraisal session of two development projects with officials at the MoDP/ MoF and key sector stakeholders with the aim of demonstrating the practical applicability of the comprehensive Public Investment Planning, Appraisal and Management Framework including internal procedures; d) Finalize the comprehensive Public Investment Planning, Appraisal and Management Framework, which includes procedures and guidelines on the basis of the outcome of the key stakeholder session; e) Development of stakeholder s facilitators training guide and training plan; and f) Conduct Stakeholders facilitators Trainings. 5.0 Deliverables and Time Schedule The Consultancy is expected to be completed over a total duration of three (3) months with the following milestones: 3 P a g e
Deliverables Performance Indicator a) Inception Report with a detailed work plan for the assignment Within the second week of b) Interim Report, which will include a review of the existing policies and project implementation frameworks and recommendations on the best framework for Public Investment Planning, Appraisal and Management Within the Fifth week of the c) Draft Report, Comprehensive Public Investment Planning, Appraisal and Management Framework on the basis of review and developed internal procedures; d) In-house validation session with officials at the MoDP/ MoF and key sector stakeholders. e) Final Report Finalized Comprehensive Public Investment Planning Appraisal and Management Framework for use by the Ministry of Development Planning /Ministry of Finance and Line Ministries. Within the Seventh week of Within the 8 th week of Within the 9 th week of engagement f) Materials-Stakeholder Facilitators Guide and Training Plan Within 11 th week of engagement g) Training-Stakeholder Facilitators Training Within 12 th week of engagement 6.0 Profile of Consultancy 6.1 The Consultant(s) should have: (a) Qualification of the Individual Local Consultant Master s degree in Development Studies, Economics, Development Economics or related field. Doctorate qualification in any of the fields mentioned will be an added advantage. (b) Experience Ten (10) years of overall experience in Policy Analysis, Programme Implementation and Project development and management is required; Documented technical knowledge and practical experience in policy analysis and advice to the Government on implementing development policies and programmes; Experience should relate to the following: o Policy analysis o programme and project appraisal o Participatory planning o In-house training Knowledge of government systems and/or experience in similar projects will be an advantage. 7.0 Reporting Mechanism 6.1 The Consultant will enter into a contract with the United Nations Development Programme (UNDP) and will report to the Permanent Secretary Development Planning, Ministry of Development Planning and the UNDP Country Director. 4 P a g e
8.0 Duration of Contract 7.1 The Contract will be for a period of Twelve (12) Weeks (To be determined in the work plan of activities). Anticipated date for commencement of the assignment is...july 2016. 9.0 Indicative Payment Terms 9.1 Payment will be effected as per table below: Services Payment(Percentage of Contract Value) (i) Mobilization fee and Inception report, with detailed work plan for the assignment 15 % (ii) An Interim report, which will include the following: a) Review of existing policies and project implementation frameworks b) Presentation of recommendations on the comprehensive Public Investment Planning, Appraisal and Management Framework incorporating internal procedures; (iii) Draft Report Comprehensive Public Investment Planning, Appraisal and Management Framework (including conducting in-house training sessions for key stakeholders) (iv) Final Report Comprehensive Public Investment Planning, Appraisal and Management Framework for use by the Ministry of National Development Planning/Ministry of Finance and line Ministries. 15% 20% 15% (v) Stakeholder Facilitators Guide and Training Plan 20% (vi) Stakeholder Facilitators Training 15% 9.2 Payment under the Contract will be a lump sum for consultancy fees. Other expenses, such as local travel and Daily Subsistence Allowance will be paid by UNDP, using UN rates. 10.0 Data, Local Services and Facilities to be Provided by Client 10.1 The Ministry of National Development Planning will provide the following: i. All relevant documents relating to Government procedures and processes, Development Plans and Project documents. ii. Introductory letters to institutions that would be required to provide information 5 P a g e