MySchoolBucks Invoicing App Guide
Table of Contents General Overview... 3 Getting Started... 3 Student Search Screen... 4 Add Funds... 6 Pay Invoice... 10 Menu... 16 Settings... 17 Log Out... 19 Support... 20
General Overview This document is designed for support users and describes how to set up and use the MySchoolBucks Invoicing (MSB Invoicing) application. Getting Started In order to log in to MSB Invoicing, use the same admin username and password as you would use to log in to the MySchoolBucks website. Note that you may also access Settings from this screen by tapping the menu icon in the upper left corner. MSB Invoicing App Guide 3 of 20
Student Search Screen The Student Search screen shows a list of student accounts in your district. Check Has Invoices Only to filter this list to show only accounts with invoices to pay. MSB Invoicing App Guide 4 of 20
Use the search bar at the top of the list to filter students by a certain first name, last name, or student ID. The list will refresh and filter based on the entered search criteria. MSB Invoicing App Guide 5 of 20
Add Meal Funds Student accounts on the Student Search screen show the amount of money in their account under Balance. If you would like to add money to a student s account, tap Add Meal Funds. Note: The Add Meal Funds button will not appear if the setting is not enabled under Settings. Information will appear showing the student s name, site, and ID. The page also shows the current account balance and pending amounts that have not been paid to the account. Tap the amount being added, or enter an amount after tapping Other, and click Add Funds. MSB Invoicing App Guide 6 of 20
After entering an amount, select how the amount is being paid. If it is being paid using a credit card, tap Credit Card and use the card reader to enter the payment information. Then, tap Checkout. MSB Invoicing App Guide 7 of 20
If it is being paid using cash, tap Cash. Then, select the amount being paid. If exact change is given, tap Exact Amount. Tap Clear to clear the Amount Tendered if a mistake was made in entering the payment amount. Then, tap Checkout. If it is being paid using a check, tap Check. Then, enter the Check Number and tap Checkout. MSB Invoicing App Guide 8 of 20
After tapping Checkout, the payment is processed and a summary of the transaction appears on the screen. Tap Email Receipt if the customer would like to have a digital copy of the receipt. Tap Done to return to the Student Search screen. MSB Invoicing App Guide 9 of 20
Pay Invoice Student accounts with outstanding invoices have the Pay Invoice button enabled next to their account information. Likewise, accounts without invoices to pay have this button disabled. To make payments to an outstanding invoice, tap Pay Invoice. MSB Invoicing App Guide 10 of 20
On the Select Invoice screen, if multiple invoices are associated with the account, they will appear in a list, separated by Invoice ID. After each invoice entry is a Select Payment field. Tap Select Payment under any invoice that is being paid. MSB Invoicing App Guide 11 of 20
Select Full Payment if the full Remaining Amount is being paid. Then, tap Submit. Select Partial Payment if only some of the Remaining Amount is being paid. Then, enter the amount being paid in the field next to Partial Payment. After entering the payment, tap Submit. MSB Invoicing App Guide 12 of 20
After tapping submit, select how the amount is being paid. If it is being paid using a credit card, tap Credit Card and use the card reader to enter the payment information. Then, tap Checkout. MSB Invoicing App Guide 13 of 20
If it is being paid using cash, tap Cash. Then, select the amount being paid. If exact change is given, tap Exact Amount. Tap Clear to clear the Amount Tendered if a mistake was made in entering the payment amount. Then, tap Checkout. If it is being paid using a check, tap Check. Then, enter the Check Number and tap Checkout. MSB Invoicing App Guide 14 of 20
After tapping Checkout, the payment is processed and a summary of the transaction appears on the screen. Tap Email Receipt if the customer would like to have a digital copy of the receipt. Tap Done to return to the Student Search screen. MSB Invoicing App Guide 15 of 20
Menu To access various features in MSB Invoicing, tap the Menu icon in the upper left. The available options in this menu are Settings and Log Out. MSB Invoicing App Guide 16 of 20
Settings On the Settings screen, there are a few options that can be set up with MSB Invoicing. Demo Mode: Tap the slider to toggle this setting, and you must restart the app before this setting takes effect. When the slider is green, Demo Mode is active. Demo Mode lets you simulate adding funds, paying invoices, and testing hardware functionality without affecting production data or charging customers. To log in during Demo Mode, use the username admin and any password (except a blank one). IMPORTANT: Remember to turn off Demo Mode before using the app for real purchases. Otherwise, transactions will not be recorded and updated in MySchoolBucks. Environment: This setting is used to change where the app gets its student data. Printer Type: This setting is used to specify the type of printer being used to print receipts, if applicable. MSB Invoicing App Guide 17 of 20
Card Reader Type: This setting is used to specify the type of card reader being used for credit card transactions. Card Reader IP Address: This setting is used to connect the card reader if PAX Reader was selected as the Card Reader Type. Card Reader Port: This setting is used to connect the card reader if PAX Reader was selected as the Card Reader Type. Enable Meal Payments: Tap the slider to toggle this setting. When the slider is green, the Add Funds button is available, which allows meal funds to be added using the app. When the slider is white, the Add Funds button is removed from the Student Search page. A change to this setting does not require restarting the app to take effect. After changing any of these, tap Save to save your changes. MSB Invoicing App Guide 18 of 20
Log Out Log Out is located in the menu. Tap the menu icon in the upper left, and then tap Log Out. MSB Invoicing App Guide 19 of 20
Support For additional support, please contact Technical Support between the hours of 8 AM EST and 7 PM EST at 1-800-803-6755, Option 2. You may also contact customer technical support by using our support request form. This confidential document is issued pursuant to non-disclosure agreements in place and subject to the terms and conditions contained therein. Reproduction or use, without the express permission from Heartland School Solutions of any portion of this manual is prohibited. Copyright 2017, Heartland School Solutions. MSB Invoicing App Guide 20 of 20