USER MANUAL Munsoft 7.0.12 v1 VAT RECON 1
CONTENTS VAT increase guidelines as per SARS... 4 Rate specific rules... 4 How will the VAT increase be handled within Munsoft?... 5 Consumer billing... 5 Cash book... 7 Procurement... 8 Requisitions... 8 Purchase orders... 8 GRV... 8 GRS... 8 Cashiers... 8 Unallocated deposit quick codes... 8 Consumer & sundry debtor receipts... 8 Payment transfers & reversals... 8 Prepaid electricity... 9 Creditors... 9 Credit notes... 9 Standard expenses... 9 Stores... 9 Issues... 9 General ledger... 9 Posted transactions... 9 How does VAT work in South Africa... 10 VAT accrual... 10 Vat control... 10 Types of VAT... 11 Standard-rated VAT... 11 Zero-Rated VAT... 11 VAT Exempt... 12 General rules and exceptions... 12 Parameters... 13 VAT maintenance... 13 Country VAT rates... 13 Consumer debtors... 14 2
Rules and defaults... 14 Tariff codes... 14 Sundry debtors... 15 Rules and defaults... 15 Tariff Codes... 15 Sundry registers... 16 Rules and defaults... 16 Tariff codes... 16 Creditors VAT status... 17 Stock items... 17 Segments... 18 VAT indicators... 18 Segment details Tab... 18 Changing a segment s VAT indicator... 19 VAT controls... 20 VAT process flow in Munsoft... 21 VAT reports... 22 Consumer debtors... 22 Output VAT report... 22 VAT control report... 23 Sundry debtors... 24 Output VAT report... 24 VAT control report... 24 Receipts/cashier posting... 25 Cashbook... 26 Creditors... 27 Stores... 28 General Ledger... 29 VAT analysis... 29 VAT accounts extraction report... 31 Clearing the VAT journal... 32 Resuming a journal... 33 Authorising the VAT journal... 34 3
VAT INCREASE GUIDELINES AS PER SARS The new VAT rate announced on the 21 st February 2018 will increase from 14% to 15% as of the 1 st April 2018. The following guidelines from SARS were incorporated into the planning and implementation of the changes within Munsoft. Please refer to the following document for more information: http://www.sars.gov.za/alldocs/opsdocs/guides/lapd-vat-g13%20- %20VAT%20Pocket%20Guide%20on%20the%20VAT%20rate%20increase%20on%201%20April%202018% 20-%20External%20Guide.pdf RATE SPECIFIC RULES Goods delivered or services performed before 1 April 2018 VAT at the rate of 14% applies to goods (excluding non-residential fixed property) delivered, or services actually performed before 1 April 2018, even though the time of supply is triggered on or after 1 April 2018. Goods delivered or services actually performed on or after 1 April 2018 where the time of supply is triggered between 21 February 2018 and 31 March 2018 Rate specific rules also apply where the time of supply occurs between 21 February and 31 March 2018 (that is, on or after the date of the announcement of the increased VAT rate, but before the effective date of the increased rate). Under this rule, when goods are delivered on or after 23 April 2018, or services are performed on or after 1 April 2018, but the time of supply is triggered between 21 February and 31 March 2018 as a result of any invoicing or payment in relation to the supply, then VAT at the rate of 15% applies. However, if the goods are delivered before 23 April 2018 (that is, within 21 days after 1 April 2018), or the services are rendered before 1 April 2018, then the supplies concerned will be subject to VAT at 14%. 4
HOW WILL THE VAT INCREASE BE HANDLED WITHIN MUNSOFT? CONSUMER BILLING Any debtor billing or transaction will adopt the current vat rate. This means that your April billing run will adopt a 15% VAT rate. However, you might have meters with consumption prior to 1 April 2018. To cater for the VAT adjustment, Munsoft has created a new Meter Consumption split report that will calculate the portion of the consumption prior to the month end. This will only apply to meters where the meter s previous reading date is BEFORE or on 31 March 2018 and the current reading date is AFTER 31 March 2018. CONSUMER DEBTORS > REPORTS > MORE REPORTS > MTR SPLIT MNTH CONS Two extracts will be generated - one listing the detail of the calculation and another in the proper Debit/Credit note import format. Once you have finished your April billing you can run the New Meter Split Consumption extract for April specifying 31 March as the last day of the month. The calculated consumption is based on the number of days (calculated as 31 March 2018 MINUS the meter s previous reading date) x the meter s April daily average. With services like Water and Electricity being billed in arrears, March consumption of those services would be billed for in the following month, April. With the billing runs from April onwards being calculated at 15% VAT, March usage would be incorrectly billed. An adjustment would need to be passed based on the following criteria: A daily average usage would be calculated on that month s consumption Number of days from March s meter reading date to the 1st of April Multiply daily average usage by number of days giving a calculated consumption 5
Example: Meter readings for electricity and water taken on 14 th April, previous meter reading taken on 13 th March. Billing run details on 23 rd April for 30 days of usage, 18 days in March and 12 days in April: WATER 1. R1000 divided by 30 days = R33.33 per day 2. 18 days multiplied by R33.33 per day = R600 3. R600 at 15% VAT rate = R90 4. R600 at 14% VAT rate = R84 5. Difference between 3 and 4 = R6 ELECTRICITY 1. R2000 divided by 30 days = R66.66 per day 2. 18 days multiplied by R66.66 per day = R1200 3. R1200 at 15% VAT rate = R180 4. R1200 at 14% VAT rate = R168 5. Difference between 3 and 4 = R12 Extract the meter split consumption reports that can then be imported to process as VAT adjustment credit notes. CONSUMER DEBTORS > REPORTS > MORE REPORTS > MTR SPLIT MNTH CONS 6
CASH BOOK There is a new field on the cashbook request transaction screen which is called Bank transaction date. This is the date the transaction went through the bank. It will default to the transaction date, but can be changed. CASH BOOK > TRANSACTIONS > CB REQUESTS ADD Cashbook requests will calculate VAT based on the bank transaction date i.e.: On or before 31 st March 2018 14% 1 st April onwards 15% Reversals will be done at the source transaction VAT Rate. 7
PROCUREMENT REQUISITIONS Requisitions captured on or after 1 April will be calculated at 15%. PURCHASE ORDERS Purchase orders will re-calculate VAT to the applicable rate at that point in time: On or before 31st March 2018 14% 1st April onwards 15% GRV If the Purchase Order was created PRIOR to the VAT Increase (22nd February 2018) and the Supplier Invoice is dated before the 23rd April, then 14% is calculated. Any other GRV will calculate as per the current VAT rate at that point in time. GRS GRS s will calculate VAT at the same rate as the referenced GRV. CASHIERS The cashiers receipting screens will adopt the VAT rate based on the cashier period. This means that even though the cashier month end is done ahead of the creditors month end, the cashier VAT rate will be calculated at 15%. UNALLOCATED DEPOSIT QUICK CODES Take note of the quick code currently used for unallocated deposits. If the VAT code that is linked to the quick code is vatable, it means that when you receipt unallocated deposits that a VAT amount is generated as at the current VAT rate to the VAT payable segment. When you then transfer the amount from the segment to another segment or a debtor account then the VAT is reversed at the current VAT rate. CONSUMER & SUNDRY DEBTOR RECEIPTS For consumer and sundry debtor receipts, the portion of VAT that is settled when a payment is made will be calculated based on the VAT rate of when the debit was created. PAYMENT TRANSFERS & REVERSALS Payment transfers and payment reversals will reverse the Output VAT and VAT Payable entries that were generated at the time of the original payment. 8
PREPAID ELECTRICITY Prepaid electricity sales will calculate the VAT based on the current VAT %. CREDITORS The following guidelines are applicable within the Creditors processes. CREDIT NOTES Credit notes will be processed with the same VAT rate as the source invoice. STANDARD EXPENSES Standard Expenses will use the VAT rate based on the transaction date: On or before 31 st March 2018 14% 1 st April onwards 15% STORES The following guidelines apply within the Stores module. ISSUES Issues will calculate VAT based on the capture date: On or before 31 st March 2018 14% 1 st April onwards 15% GENERAL LEDGER POSTED TRANSACTIONS As and when transactions are posted from the various sub ledgers, the VAT Code, VAT Rate, Claimable VAT Code and Claimable VAT rate are additionally stored as at the time of transaction. 9
HOW DOES VAT WORK IN SOUTH AFRICA If you are registered for VAT, you need to add 15% VAT to your selling price. For instance, if you sell a product of R100, you need to add R15 to the price (100x15%), so the inclusive price, which your customers have to pay, is R115. This is output VAT. It is the value added tax that a municipality levies on services, or revenue received and then which gets paid over to SARS. You can also claim VAT back from SARS on all the VAT that you have paid for your purchases. So, if you paid R115, including VAT, for a product or service, you can claim R15 back from SARS. This is input VAT. It is the value added tax added to the price when purchasing goods or services that are liable to VAT. If a vendor is registered for VAT, they may claim back the VAT as a deduction from SARS. To calculate the amount of VAT that you need to pay over to SARS, or claim back, you can deduct Input VAT from Output VAT: But, it is never that simple. As is the case with most taxes, there are always exceptions. In some cases, you don t need to charge VAT to a client, and in others, you can t claim VAT on an expense. VAT ACCRUAL VAT accrual in municipalities is when VAT is processed based on the invoice or purchase date. For example, if an invoice is issued to a customer in one VAT return period but do not receive payment until the next period, VAT is payable in the period that the payment was made/received. VAT CONTROL VAT amounts must be kept separate from the business income and expenditure. This is carried out by maintaining a VAT control account. The VAT control account records all the VAT on both sales (outputs) and purchases (inputs) so that the balance on the account shows the amount that should be paid to (or claimed from) SARS. 10
TYPES OF VAT VAT is generally split into three categories: Standard-rated: VAT at 15% Zero-rated: VAT at 0% Exempt: No VAT This distinction is crucial to understand because it affects whether you can claim Input VAT or not and the same principles apply when you charge output VAT on services: When you sell products/services under the standard (15%) or zero-rated (0%), you can claim Input VAT. If you sell products/services under exempt supplies, you cannot claim Input VAT. STANDARD-RATED VAT If you are registered as a VAT vendor, you always have to add 15% to your selling or billing price. ZERO-RATED VAT A transaction that is zero-rated is still a taxable supply, but instead of charging the full VAT rate, you only charge 0%. The following transactions or goods are zero-rated supplies: 19 basic food items, like milk and brown bread Petrol and diesel Paraffin Certain government grants Sale of a going concern (property or business that is still trading) Export of goods International transport of goods and passengers Certain services supplied to non-residents Services physically rendered outside South Africa 11
VAT EXEMPT A transaction that is exempt from VAT is not a taxable supply. This means VAT doesn t apply at all. The following transactions are exempt supplies for VAT purposes: Residential rental accommodation Public road and rail transport Educational services provided by an approved educational institute Non-fee related financial services, like interest As explained above, if you make only exempt supplies, you cannot claim any Input VAT, and you don t even need to register for VAT, even if your revenue exceeds the registration threshold. If you make mixed supplies (a mix of standard-rated, zero-rated, and exempt supplies), you can still claim a portion of your Input VAT. For instance, if you rent out properties, of which 90% are commercial properties, and 10% are residential properties, you can only claim 90% of the Input VAT. So let s say that your total Input VAT for the period was R100,000, you can only claim 90% of this, thus R90,000 (100,000 x 90%). GENERAL RULES AND EXCEPTIONS What can you claim VAT back on? You can claim Input VAT on all expenses that are business related, but there are a few exceptions. Here are transactions that you cannot claim VAT on, even if there is VAT on the supplier invoice: Entertainment: This includes refreshments for your staff like tea and coffee, a customer lunch, and year-end parties or other events. Petrol and diesel, because these are zero-rated supplies Transport by road and rail, because these are exempt supplies Any purchases that you don t have a VAT invoice for Salaries and wages, because these are exempt supplies Car purchases: There are exceptions to this exception, though. If you run a car dealership or car rental, you can claim Input VAT on the car purchase. If you buy a delivery vehicle or motorcycle, single-cab bakkie, transport truck, bus, or a special-purpose vehicle like an ambulance or a hearse, you are allowed to claim Input VAT. Long-term or life insurance premiums and interest, as these are financial services Donations If you import goods, you must pay VAT on imports as well as customs duties. As a vendor, you can claim these back from SARS as Input VAT. 12
PARAMETERS VAT MAINTENANCE VAT can either be vatable (15.00 standard rated) or non-vatable (0.00 zero-rated). 100 is VAT fully claimable. SUPERVISOR > PARAMETERS > GLOBAL > VAT CODES COUNTRY VAT RATES SUPERVISOR > PARAMETERS > GLOBAL > COUNTRY VAT RATES 13
CONSUMER DEBTORS RULES AND DEFAULTS Setting up the VAT and payment tariff codes. SUPERVISOR > PARAMETERS > CONSUMER DEBTORS > RULES AND DEFAULTS TARIFF CODES View which services (tariff codes) are vatable or not. Some services are vat exempt while others are vatable. SUPERVISOR > PARAMETERS > CONSUMER DEBTORS > TARIFF CODES 14
SUNDRY DEBTORS RULES AND DEFAULTS Setting up the VAT and payment tariff codes. SUPERVISOR > PARAMETERS > SUNDRY DEBTORS > RULES AND DEFAULTS TARIFF CODES View which tariff codes are vatable or not. Some tariffs are vat exempt while others are vatable. SUPERVISOR > PARAMETERS > SUNDRY DEBTORS > TARIFF CODES 15
SUNDRY REGISTERS RULES AND DEFAULTS Setting up the VAT and payment tariff codes. SUPERVISOR > PARAMETERS > SUNDRY REGISTERS > RULES AND DEFAULTS TARIFF CODES View which tariff codes are vatable or not. Some tariffs are vat exempt while others are vatable. SUPERVISOR > PARAMETERS > SUNDRY REGISTERS > TARIFF CODES 16
CREDITORS VAT STATUS View a creditor s VAT status. CREDITORS > CREDITORS MASTER > CREDITOR MASTER STOCK ITEMS To check if a stock item is vatable or not. STORES > PARTS MAINTENANCE > PART NUMBER - CHANGE 17
SEGMENTS VAT INDICATORS To view if a segment is vatable or not, and if vatable, what portion is VAT claimable. GENERAL LEDGER > ENQUIRIES & REPORTS > VOTE ENQUIRY SEGMENT DETAILS TAB 18
CHANGING A SEGMENT S VAT INDICATOR GENERAL LEDGER > MASTER FILES > VOTE MAINTENANCE > AMEND A VOTE VAT allowable: Either blank or N (No) Default VAT rate (15% or 0%) VAT claimable rate (100%) 19
VAT CONTROLS Enquiring the VAT Control quick code. GENERAL LEDGER > SCOA MENU > UTILITIES > QUICK CODE MAINT Prefix : VATJNL Code: CONTRO 20
VAT PROCESS FLOW IN MUNSOFT Income Cr Billing Consumer/Sundry CR Debtors & Sundry Registers Processing Journal 1 DR Expense Invoicing Creditors VAT Output ACCRUAL Sundries CR Consumers DR VAT Input ACCRUAL DR Debtors Control CR Credit Control DR Payment Journal 1a Output ACCRUAL Sundries Consumers CR Input ACCRUAL CR VAT control DR VAT control Payment Journal 1b CR VAT payable DR VAT receivable DR Bank CR Bank 21
VAT REPORTS CONSUMER DEBTORS OUTPUT VAT REPORT Extract the consumer debtors output VAT report for a specific period. CONSUMER DEBTORS > REPORTS > MORE REPORTS > OUTPUT VAT REPORT GL Fiscal Period 201712 Consumer Debtor Type of Service Vat Settled Settled by Payments 712.68 0 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Business and Commercial 0-1661846.25 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Farm Properties: Agricultural Purposes 0-5527.73 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Formal and Informal Settlements 0-173.83 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Industrial Properties 0-205283.07 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Privately Owned Towns Serviced by the Ow 0-1202.21 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Public Benefit Organisations 0-3174.32 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Public Service Infrastructure 0-0.44 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Residential Properties: Developed -36.76-4367288.39 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Residential Properties: Vacant Land -7.1-551006.66 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Small Holdings: Agricultural Purposes 0-5943.08 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Small Holdings: Industrial Purposes 0-46.42 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: Small Holdings: Residential Purposes 0-108341.81 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: State-owned Properties: National Governm 0-87738.91 Assets: Current Assets: Receivables from Non-exchange Transactions: Property Rates: State-owned Properties: Provincial Govern 0-865.83 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -920076.55-7557010.56 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -1090.28-17231.03 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -29646.84-245528.01 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -79364.39-718300.24 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -293617.92-2432461.38 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -280385.92-2301663.15 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -438118.26-3579329.72 Assets: Current Assets: Trade and other Receivables from Exchange Transactions: Trading Service and Customer Service Debtors: -25.5-12056.16 Liabilities: Current Liabilities: Trade and Other Payable Exchange Transactions 0-738708.05 Total -2041656.84-24600727.25 22
VAT CONTROL REPORT CONSUMER DEBTORS > REPORTS > MORE REPORTS > VAT CONTROL REPORT OR SUPERVISOR > REGULAR PROCEDURES > MONTH END > CONSUMER DEBTORS > PROCEDURES > VAT CONTROL REPORT 23
SUNDRY DEBTORS OUTPUT VAT REPORT Extract the sundry debtors output VAT report for a specific period. SUNDRY DEBTORS > REPORTS > OUTPUT VAT REPORT GL Fiscal Period 201712 Sundry Debtor Type of Service Vat Settled Settled by Payments Total 0 0 VAT CONTROL REPORT SUNDRY DEBTORS > REPORTS > VAT CONTROL REPORT OR SUPERVISOR > REGULAR PROCEDURES > MONTH END > SUNDRY DEBTORS > PROCEDURES > VAT CONTROL REPORT 24
RECEIPTS/CASHIER POSTING Extract the cashier reports for receipts in excel form. CASHIERS > CASHIER REPORTS Filter for VT. Period Day Opr Type System ReceiptNo DocNo AccountNo Description ReceiptAmnt VATAmnt 201711 20171116 DIR DIR VT 883841 323274 153 ST220171115 888712.33 0 201711 20171116 DIR DIR VT 883842 323275 152 ST220171115 20000000 0 201711 20171116 DIR DIR VT 883845 323278 63 ST220171115 136.4 16.75 201711 20171116 DIR DIR VT 883849 323282 128 ST220171115 24461.92 0 201711 20171116 DIR DIR VT 883850 323283 85 ST220171115 342 42 201711 20171116 DIR DIR VT 883851 323284 63 ST220171115 136.4 16.75 201711 20171116 DIR DIR VT 883852 323285 63 ST220171115 136.4 16.75 201711 20171116 DIR DIR VT 883853 323286 128 ST220171115 3224 0 201711 20171116 DIR DIR VT 883854 323287 97 ST220171115 476 58.45 201711 20171116 DIR DIR VT 883867 323300 96 ST220171115 406.9 49.97 201711 20171116 DIR DIR VT 883869 323302 96 ST220171115 1615 198.33 201711 20171116 DIR DIR VT 883872 323305 63 ST220171115 136.4 16.75 201711 20171116 DIR DIR VT 883875 323308 128 ST220171115 6002.06 0 201711 20171116 DIR DIR VT 883876 323309 63 ST220171115 136.4 16.75 201711 20171116 DIR DIR VT 883877 323310 128 ST220171115 795864.2 0 201711 20171116 DIR DIR VT 883879 323312 128 ST220171115 74786.25 0 201711 20171116 DIR DIR VT 883889 323322 128 ST220171115 51029.52 0 201711 20171116 DIR DIR VT 883890 323323 128 ST220171115 30149.97 0 201711 20171116 DIR DIR VT 883891 323324 128 ST220171115 30775.42 0 201711 20171116 DIR DIR VT 883892 323325 96 ST220171115 2146.12 263.55 201711 20171116 DIR DIR VT 883894 323327 128 ST220171115 30580.84 0 Or, extract the consumer debtors output VAT report for a specific period. On this report the cashier income portion is split out. CONSUMER DEBTORS > REPORTS > MORE REPORTS > OUTPUT VAT REPORT Income Item Vat Amount Receipt Amount 0 4 Assets: Current Assets: Control Clearing and Interface Accounts 0-1139019.08 Liabilities: Current Liabilities: Consumer Deposits 0-5425 Liabilities: Current Liabilities: Trade and Other Payable Exchange Transactions 0-8654312.74 Liabilities: Current Liabilities: Trade and Other Payable Exchange Transactions: Control Clea 0-34580 Liabilities: Current Liabilities: Trade and Other Payable Exchange Transactions: Control Clea 0-10024.85 Liabilities: Current Liabilities: Trade and Other Payable Non-exchange Transactions: Transfe 0 930.6 Liabilities: Current Liabilities: Trade and Other Payable Non-exchange Transactions: Transfe 0-675000 Revenue: Exchange Revenue: Interest Dividend and Rent on Land: Interest: Current and No 0-317245.74 Revenue: Exchange Revenue: Operational Revenue -159.62-2626.8 Revenue: Exchange Revenue: Operational Revenue: Inspection Fees -300.68-2448.6 Revenue: Exchange Revenue: Rental from Fixed Assets: Market Related: Property Plant and -17005.28-138472.87 Revenue: Exchange Revenue: Sales of Goods and Rendering of Services -60022.68-488767.4 Revenue: Exchange Revenue: Sales of Goods and Rendering of Services: Sale of Goods -4.29-35 Revenue: Exchange Revenue: Sales of Goods and Rendering of Services: Sale of Goods: Pub -42-342 Revenue: Exchange Revenue: Service Charges: Electricity: Electricity Sales: Domestic High -502892.57-4094986.86 Revenue: Exchange Revenue: Service Charges: Waste Management -5955.9-48498.1 Revenue: Exchange Revenue: Licences or Permits -144.77-1179.5 Revenue: Exchange Revenue: Licences or Permits: Road and Transport -1755.13-30886 Revenue: Non-exchange Revenue: Fines Penalties and Forfeits: Fines 0-2555 Revenue: Non-exchange Revenue: Fines Penalties and Forfeits: Fines: Traffic 0-414377.28 Revenue: Non-exchange Revenue: Transfers and Subsidies: Operational: Monetary Allocati 0-23837000 Total -588282.92-39896848.22 25
CASHBOOK SUPERVISOR > REGULAR PROCEDURES > MONTH END > CASH BOOK > VAT ANALYSIS OR SUPERVISOR > REGULAR PROCEDURES > DAILY > DAY END PROCEDURES > C/BOOK VAT ANALYSIS Where on VAT analysis is this? 26
CREDITORS CREDITORS > ENQUIRIES AND REPORTS > VAT ANALYSIS OR SUPERVISOR > REGULAR PROCEDURES > MONTH END > CREDITORS > VAT ANALYSIS OR SUPERVISOR > REGULAR PROCEDURES > DAILY > DAY END PROCEDURES > CREDITORS VAT ANALYSIS 27
STORES SUPERVISOR > REGULAR PROCEDURES > DAILY > DAY END PROCEDURES > STORES VAT ANALYSIS OR SUPERVISOR > REGULAR PROCEDURES > MONTH END > STOCK > VAT ANALYSIS 28
GENERAL LEDGER VAT ANALYSIS The VAT analysis report will summarize all VAT settled and payments receipts by SCOA service for Consumers, Sundries and Cashiers(separately). The Vat amount should balance to your CONTRO 000100, 000101 and 000102 entries in the GL and the Payment amount to your Cashiers Receipt listing. If the service field is blank it is due to a payment reversal that have reversed output VAT due to the lack of data available to link back to what was reversed. GENERAL LEDGER > ENQUIRIES & REPORTS > VAT ANALYSIS Click on the expand sub menu key to see more detail. 29
Click on the excel button to extract the detailed VAT breakdown for the above in separate excel sheets. 30
VAT ACCOUNTS EXTRACTION REPORT A detailed extract of all transactions that posted to all VAT segments for income and expenditure. GENERAL LEDGER > ENQUIRIES & REPORTS > VAT ACCOUNTS EXTRACT Specify the financial year and the from and to period. And specify whether to view the data in detail or summary form. The summary extract will only list the segment descriptions and values. Fiscal Segment Descrip Amount 2017/12 VAT Receivable: Input VAT Capital -1266939.12 2017/12 VAT Receivable: Input Accrual -1148228.72 2017/12 Output Accrual: Consumers 829563.63 2017/12 Output Accrual: Sundry Register 829406.44 2017/12 VAT Payable (Control): Consumers VAT Payable (Control) 11994740.51 2017/12 VAT Payable (Control): Sundry Register VAT Payable (Control) 11994494.89 2017/12 VAT Payable (Control): Cashier 14507488.75 2017/12 VAT Receivable: Input VAT General 8281551.74 The detailed extract will list all segment descriptions, the transactions date, journal number, and remarks. The source code field indicates the module were the amount was generated from. Fiscal Segment Descrip Trans Date Journal No Remarks Source Code Creditor CreditorName Amount 2017/12 Output Accrual: Sundry Register 04/01/2018 999999 SRG IFACE - 201712 SRG 122.81 2017/12 Output Accrual: Sundry Register 04/01/2018 999999 SRG IFACE - 201712 SRG -140 Sub Total 829406.44 31
CLEARING THE VAT JOURNAL The VAT clearance journal is there to assist Municipalities in clearing the VAT Control Accounts, by consolidating the VAT entries. The decision still resides with the user. GENERAL LEDGER > JOURNALS > VAT CLEARANCE JOURNAL The financial year defaults to the current financial year and period. Enter the period you are wanting to consolidate the VAT entries for. Place a tick next to those transactions you want to consolidate, or use the select all/de-select all sub menu keys to select/deselect all entries. When done click the process sub menu key. When processed, a journal will be created with a journal number and may be printed and authorised. The journal will be in line with the VAT extract report, excluding accruals. 32
RESUMING A JOURNAL Use this screen to view the journal created. GENERAL LEDGER > JOURNALS > JOURNAL RESUME Enter or search for the journal number. And specify in which format you want the report to be displayed. 33
AUTHORISING THE VAT JOURNAL The VAT journal has to be authorised once it has been created. A journal cannot be authorised by the same operator that created the journal. GENERAL LEDGER > JOURNALS > JOURNAL AUTHORISE Enter or search for the journal number. And specify in which format you want the report to be displayed. Click ok to authorise this journal. The journal does the following: Period specified: The period of the transactions that should be used in the calculation of the journal amounts. (These are ALL transactions during the period, including GL Journals (Movement)) Credit: Capital and General VAT INPUT segments Debit: VAT201 segment (A quick code has been created, linked to a VAT segment to be used only for clearing VAT) Debit: Sundry/Consumer/Cashier VAT OUTPUT segments Credit: VAT201 segment The above journal will leave the VAT201 quick code/line item with the Nett amount to be paid over to SARS on their VAT201 report. 34