JOHNSTON COUNTY DEPARMENT OF BUILDINGS & GROUNDS REQUEST FOR PROPOSALS #: 18-RFP-0001 Fire Extinguisher Maintenance and Inspections Date of Issue: February 13, 2018 Responses Due: February 28, 2018 at 3:00 P.M. ET Responses to the RFP should be directed to: Pam Radford, Purchasing Agent pam.radford@johnstonnc.com Phone: 919-989-5110 Fax: 919-989-5179 Mailing Address: PO Box 1049 Smithfield, NC 27577 Physical Address: 207 E. Johnston Street Courthouse B-207 Smithfield, NC 27577
ISSUE DATE: February 13, 2018 DUE DATE/TIME: February 28, 2018 @ 3 pm Issued by: Daniel Clifton, Director of Johnston County Buildings and Grounds Telephone: (919) 989-5177 Email: daniel.clifton@johnstonnc.com By Hand, Fax, Email, or U.S. Mail, please quote ON ATTACHMENT A your best price as specified below. PLEASE DO NOT FAIL TO SIGN AND DATE YOUR PROPOSAL. Send additional data or illustrations if necessary. While fax or email is accepted for responses to this Request for Proposals, Johnston County is not responsible for the receipt of proposals. Direct proposals to Pam Radford, Johnston County Purchasing Agent. Johnston County Building & Grounds seeks proposals for annual third party inspections and maintenance (which includes refilling/recharging services and hydrostatic testing) for County owned fire extinguishers at various locations. Also, submit the cost of new and refurbished extinguishers. A detailed list of all locations requiring service within the County is included in Attachment A. The Contractor shall complete all annual inspections. Contractors shall provide a written report to the County, per NFPA 10 Standards, following each inspection. Contractor Requirements: The Contractor shall have a minimum of 3 years of experience providing inspections and maintenance services of fire extinguishers. Contractor shall comply with all regulations as set forth by the National Fire Protection Association 10. Pricing: Bids shall be in the form of unit prices. Bidder shall incorporate all overhead into their prices. This includes, but is not limited to, the following: all materials, equipment, labor, delivery, profit, administrative costs, insurance, permits, licensure, vehicle mileage, union pension funds, workmen s compensation, unemployment insurance, social security, etc. Unit prices shall include all materials needed for the specified inspection, maintenance or test. Trip charges will not be allowed. NO ADDITIONAL COST WILL BE ALLOWED. Contract Award: Contract award will be based on the GRAND TOTAL as shown on the Bid Form. Term of Contract: The resulting contract will be for a term of three (3) years, with the option of renewals under the terms, conditions and unit pricing of the original contract for up to two (2) additional years, unless either party gives written notification to the other party sixty (60) days prior to expiration of the then-current term that they do not wish to renew. The contract and any renewals are subject to the availability of funds and annual appropriations by the County Commissioners and County Manager.
PART A GENERAL INFORMATION FOR BIDDERS 1. Proposal Form: All proposals must be submitted on or in accordance with this form or company letterhead. If more space is required to furnish a description of the commodities and/or services offered or delivery terms, the Bidder may attach a letter thereto which will be made a part of the quotation. All quotations must be submitted and plainly marked with the date and Contractor s name. 2. Due Date: Quotations and amendments thereto, or withdrawal of quotations submitted, if received by the County after the due date specified, may not be considered. It will be the responsibility of the Bidder to see that his/her quotation is in the Finance office. 3. Prices: Prices should be stated in units of quantity specified, with packing and delivery to destination included. 4. Quotations: All prices and notations must be in ink or typewritten. No erasures permitted. Mistakes may be crossed out and corrections made in ink adjacent and must be initialed in ink by the person signing the quotation. Quotations must show unit price and grand total. In case of error in the extension of prices, the unit price shall govern. 5. Substitutions: Unless qualified by the provision NO SUBSTITUTE, the use of the name of a manufacturer, brand, make or catalog designation in specifying an item does not restrict Bidders to the manufacturer, brand, make or catalog designation identified. This is used simply to indicate the character, quality and/or performance equivalence of the commodity desired, but the commodity on which quotations are submitted must be of such character, quality and/or performance equivalence that it will serve the purpose for which it is to be used equally as well as that specified and must have an equal warranty. In submitting quotations on a commodity other than as specified, Bidder shall furnish complete data and identification with respect to the alternate commodity he/she proposes to furnish. Consideration will be given to quotations submitted on alternate commodities to the extent for such action is deemed to serve best the interests of the County. If the Bidder does not indicate that the commodity he/she proposes to furnish is other than specified, it will be construed to mean that the Bidder proposes to furnish the exact commodity specified in the item description. 6. Collusion: Bidder declares that the quotation is not made in connection with any other Bidder submitting a quotation for the same commodity or commodities, and that the quotation is bona fide and is in all respects fair and without collusion or fraud. 7. Award: The award will be made to the lowest responsible and responsive Bidder that best meets the needs and interest of Johnston County, taking into consideration quality and performance. The quality of the commodities to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County reserves the right to award by item, groups of items or total; to reject any and all quotations in whole or in part, and to waive any informality or technical defects if, in its judgment, the best interests of the County will be served.
8. Quote Acceptance: Acceptance of a quotation by the County is not an order to ship or to begin work. Each quotation is received with the understanding that the acceptance in writing by the County of the offer to furnish any or all of the commodities and/or services described therein, shall constitute a contract between the Bidder and the County, which shall bind the Bidder on his part to furnish and deliver the items quoted on at the prices stated and in accordance with the terms and conditions of the contract. The county reserves the right to add or remove fire extinguishers if the need arises. 9. Equipment/Products: Any equipment/products delivered must be standard new equipment/products of the latest model, except as otherwise specifically stated in quotation. Where any part or nominal appurtenances of equipment/product is not described, it shall be understood that all equipment/products and appurtenances which are usually provided in the manufacturer s stock model shall be furnished. 10. Copyrights/Patents, Etc.: The Contractor/Vendor guarantees to save the County, its agents, officers or employees, harmless from liability of any nature or kind, for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the Contractor/Vendor is not the patentee, assignee or licensee. 11. Signatures: All quotations must be signed by a responsible officer or employee, authorized by the Contractor/Vendor, and must include the firm s legal name. Obligations assumed by such signature must be fulfilled. 12. Quote Verification: Verify your quotations before submission as they cannot be withdrawn or corrected after the due date. 13. Compliance with Laws: The Contractor/Vendor shall obtain and maintain all licenses, permits, liability insurance, worker s compensation insurance and comply with any and all other standards or regulations required by Federal, State, or County statutes, ordinances, and rules or policies during the performance of any contract between the Contractor/Vendor and the County.
ATTACHMENT A PRICING SCHEDULE Item Description Unit Price 1. Inspection & Maintenance of 2½ gal. water fire extinguisher $ 2. Inspection & Maintenance of 5 lb. ABC dry chemical fire extinguisher $ 3. Inspection & Maintenance of 10 lb. ABC dry chemical fire extinguisher $ 4. Inspection & Maintenance of 10 lb. Class K fire extinguisher $ 5. Inspection & Maintenance of 10 lb. CO2 fire extinguisher $ Grand Total: $ ADDITIONAL ITEMS: 6. Hydrostatic Test $ 7. Purchase New 5 lb. ABC dry chemical fire extinguisher $ 8. Purchase New 10 lb. ABC dry chemical fire extinguisher $ 9. Purchase New 10 lb. Class K fire extinguisher $ 10. Purchase New 10 lb. CO2 fire extinguisher $ 11. Recharge of 5 lb. ABC dry chemical fire extinguisher $ 12. Recharge of 10 lb. ABC dry chemical fire extinguisher $ 13. Recharge of 10 lb. Class K fire extinguisher $ 14. Recharge of 10 lb. CO2 fire extinguisher $ Grand Total: $ Submission Date: Federal Tax ID #: Name of Firm: Phone #: By (signature): Fax #: Type/Print Name: Address: Email Address:
References: Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of Services Provided: Contract Dates: From To References: Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of Services Provided: Contract Dates: From To References: Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of Services Provided: Contract Dates: From To
Site Number of Extinguishers Location Agricultural Center 9 Smithfield Animal Services 3 Smithfield Board of Elections 6 Smithfield Building & Grounds Maintenance Shop 39 Smithfield Courthouse 81 Smithfield Department of Social Services 36 Smithfield Emergency Services Benson 4 Benson Clayton 4 Clayton Overshot 3 Benson Princeton 3 Princeton Selma 3 Selma Smithfield 4 Smithfield Trucks 55 Fleet Services 20 Smithfield Fuel Facility 1 Smithfield GIS/Technology Services 2 Smithfield Health Department 15 Smithfield Heritage Center 3 Smithfield Housing Assistance Payment Program (HAPP) 2 Smithfield Human Resources 3 Smithfield Juvenile Restitution 3 Smithfield Library/Land Use Center 27 Smithfield Livestock Arena 8 Smithfield
Surplus Storage 4 Smithfield Wellness Center 2 Smithfield