Fiscal State of the University. Presentation to the Academic Senate

Fiscal State of the University Presentation to the Academic Senate November 21, 2013 Administration and Finance Budget Planning and Administration

Agenda FY 2013-14 Budget Update University Strategic Plan PRBC Recommendation FY 2013-14 Available Funds FY 2013-14 Approved Budget FY 2013-14 Operating Fund Budget Summary 7-Year Operating Fund Revenue Budget Summary Operating Fund Revenue Budget Change State Appropriation and FTES served from FY 99-00 to FY 13-14 Beyond FY 2013-14 CSU Budget Outlook Board of Trustees FY 2014-15 Budget Submission to the State State Support per FTES Campus Mandatory Student Fees Budget Reports Available Online Appendix A: FY 2013-14 Available Funds Detail Appendix B: FY 2013-14 Approved Budget Detail 2

FY 2013-14 Budget Update 3

University Strategic Plan New campus strategic plan was unveiled on April 12, 2013. Goal 1: Develop and maintain a curricular and co-curricular environment that prepares students for participation in a global society and is responsive to workforce needs. Goal 2: Improve student persistence, increase graduation rates University-wide, and narrow the achievement gap for underrepresented students. Goal 3: Recruit and retain a high-quality and diverse faculty and staff. Goal 4: Increase revenue through fundraising, entrepreneurial activities, grants and contracts. In order to operationalize the University Strategic Plan, 11 Strategic Task Forces have been established. 1. Assessment 2. Advisement 3. Stewards of Place 4. Bottlenecks 5. Gap Closing 6. High Impact Practices 7. Accountability 8. Diversity Action Plan 9. Development Plan 10. Development Infrastructure 11. Communications/Marketing 4

PRBC Budget Recommendation PRBC Recommendations were made to support the three funding priorities of effectiveness and efficiency 1. Operationalizing the University s Strategic Plan Recruit and Retain Diverse and High Quality Faculty Optimize Student Advisement Services Develop an Effective Student Learning Assessment Process Diversification of Revenue Streams Student Success Initiatives Creating a University Strategic Planning Initiative Grant Program (President has requested PRBC for Recommendations on a Framework) 2. Reinvesting in Instructional and Support Facilities 3. Strategically Addressing Divisional Structural Deficits 5

FY 2013-14 Available Funds The passage of proposition 30 provided CSU Fullerton with budget relief of $11,687,500. The University enters FY 2013-14 with a total of $8,653,510 in new baseline funding and $6,682,308 in new one-time funding - Appendix A Combined with $13,724,556 made available from the University Reserve after balancing the FY 2012-13 budget and setting aside $13,391,335 for contingency, total funds available to be allocated for FY 2013-14 are $29,060,374. In addition, divisions have identified divisional resources of $2,659,976 through budget reallocations. Divisions will continue to review and reallocate divisional resources to be strategically invested in campus priorities. 6

FY 2013-14 Approved Budget FY 2013-14 Budget Allocations / Divisional Budget Reallocation Summary Funding Priorities New Baseline New One- Time Divisional Budget Reallocation Total Operationalizing the University s Strategic Plan Reinvesting in Instructional and Support Infrastructure Strategically Addressing Divisional Structural Deficits Core Operations Critical to Support Student Success 4,429,898 2,896,760 1,395,905 8,722,563 2,225,598 7,667,228 1,264,071 11,156,897 723,068 1,374,137-2,097,205 1,274,946 8,468,739-9,743,685 Total 8,653,510 20,406,864 2,659,976 31,720,350 7

FY 2013-14 Approved Budget - Continued FY 2013-14 Budget Allocations / Divisional Budget Reallocation Detail Example Area Detail New Baseline New One- Time Budget Reallocation Total Recruit and Retain High Quality Faculty & Staff Part of a two-year plan to recruit 133 tenure-track faculty 2,350,000 1,600,000 3,950,000 Diversification of Revenue Streams Donor Prospect Management Tool Application Development 120,000 140,000 260,000 Complete List Appendix B 8

FY 2013-14 Operating Fund Budget BASELINE ONE-TIME TOTAL STATE ALLOCATION $130,064,361 $ - $130,064,361 BUDGETED REVENUES Tuition Fee $181,735,544 $8,905,042 $190,640,586 Non-Resident Fee 9,894,084 9,894,084 Application Fee 1,952,665 1,952,665 Trust Fund Interest Earnings 290,400 290,400 Health Fee - Student Affairs 3,550,000 3,550,000 Other Receipts Academic Affairs 2,817,500 2,817,500 Administration and Finance 432,000 432,000 Information Technology 903,000 903,000 Student Affairs 800,000 800,000 University Wide 1,060,000 1,060,000 Total Revenue $203,435,193 $8,905,042 $212,340,235 Total State Allocation and Revenues $333,499,554 $8,905,042 $342,404,596 9

FY 2013-14 Operating Fund Budget - Continued BASELINE ONE-TIME TOTAL Total State Allocation and Revenues $333,499,554 $8,905,042 $342,404,596 CAMPUS RESERVE $ - $13,724,556 $13,724,556 Total Resources $333,499,554 $22,629,598 $356,129,152 BUDGETED EXPENDITURES BY DIVISION President $1,698,786 $ - $1,698,786 Academic Affairs 124,897,672 5,034,608 129,932,280 Administration and Finance 18,293,349 1,426,826 19,720,175 Human Resources 4,228,211 275,000 4,503,211 Information Technology 12,308,397 500,000 12,808,397 Student Affairs 18,250,615 1,935,388 20,186,003 University Advancement 6,350,694 855,760 7,206,454 University Wide 147,471,829 12,602,016 160,073,845 Total Expenditures $333,499,554 $22,629,598 $356,129,152 FUND BALANCE $ - $ - $ - 10

7 Year Operating Fund Revenue Budget Summary 11

Operating Fund Revenue Budget Change 12

State Appropriation and FTES served from 99-00 to 13-14 13

Beyond FY 2013-14 14

CSU Budget Outlook The State Budget is headed in the right direction. The Governor s multi-year plan includes the increase in the General Fund appropriation for the CSU from $2.3 billion in FY 2013-14 to $2.7 billion in FY 2016-17. $2.7 billion in fiscal year 2016-17 will still be below the FY 2007-08 funding level. 15

Board of Trustees FY 2014-15 Budget Submission Governor s multi-year plan only calls for $142.2 million increase for FY 2014-15. 16

State Support per FTES CSU Fullerton is the lowest in the CSU system. General Fund Allocation per Resident FTES FY 2013/14 Funding Ranking Per FTE Diff to Fullerton Campus Enrollment Ranking General Fund Allocation 2013/14 Resident FTES Dollar Impact Maritime Academy 23 $23,184,576 1,106 $20,963 1 Channel Islands 22 $48,496,910 3,367 $14,404 2 Monterey Bay 21 $52,092,783 4,617 $11,283 3 Humboldt 18 $60,415,210 7,151 $8,448 4 Bakersfield 19 $51,343,309 7,056 $7,277 5 Stanislaus 20 $49,835,547 6,877 $7,247 6 San Marcos 17 $55,597,552 7,741 $7,182 7 Sonoma 16 $49,467,083 7,540 $6,561 8 Dominguez Hills 15 $61,880,052 9,628 $6,427 9 Los Angeles 10 $103,544,039 16,546 $6,258 10 Fresno 8 $108,604,732 17,778 $6,109 11 Chico 12 $85,954,532 14,363 $5,984 12 Pomona 9 $103,516,842 17,356 $5,964 13 San Luis Obispo 11 $95,997,068 16,192 $5,929 14 East Bay 14 $67,147,261 11,436 $5,872 15 San Bernardino 13 $78,595,208 14,016 $5,608 16 Northridge 4 $141,659,296 25,573 $5,539 17 (757) (20,596,474) San Diego 3 $143,411,096 26,225 $5,468 18 (686) (18,667,574) Sacramento 6 $116,988,137 21,885 $5,346 19 (563) (15,324,871) San Jose 7 $111,094,782 21,298 $5,216 20 (434) (11,806,044) San Francisco 5 $120,275,359 23,074 $5,213 21 (430) (11,707,729) Long Beach 1 $141,554,836 27,198 $5,205 22 (422) (11,490,475) Fullerton 1 $130,064,361 27,198 $4,782 23 Campus Total $2,000,720,571 335,221 5,968 17

CSU Fullerton is the third lowest in the system. Campus Campus Mandatory Student Fees Health Facilities Health Services Instructionally Related Activities Materials Services & Facilities Student Body Assoc. Student Body Center Total Campus Fees Ranking San Luis Obispo 9 290 289 1,722 296 646 3,252 1 San Jose 111 272-660 169 659 1,871 2 Sonoma 30 360 436 30 194 712 1,762 3 Humboldt 6 402 674 304 101 185 1,672 4 San Marcos 50 288 80 449 100 630 1,597 5 Chico 6 262 272 74 128 758 1,500 6 Bakersfield 6 279 160 57 357 444 1,303 7 San Diego 50 300 350 50 70 474 1,294 8 Stanislaus 15 347 293 267 118 152 1,192 9 Sacramento 32 231 348-126 419 1,156 10 San Bernardino 39 221 146 177 123 372 1,078 11 East Bay 6 225 129 243 129 345 1,077 12 Maritime Academy 14 680 130 30 210-1,064 13 Northridge 6 116 30 217 172 512 1,053 14 Channel Islands 6 162 240 135 134 324 1,001 15 San Francisco 6 280 236 184 108 164 978 16 Pomona 6 234 40 237 105 261 883 17 Los Angeles 6 165 123 249 54 275 872 18 Long Beach 6 90 50 277 88 358 869 19 Fresno 6 206 264 46 69 224 815 20 Fullerton 6 148 72 72 148 268 714 21 Dominguez Hills 6 150 10 5 135 326 632 22 Monterey Bay - 126 60 165 96 44 491 23 Average 1,223 18

Budget Reports Budget Reports Available Online http://finance.fullerton.edu/budget Contents Include the Following: University Revenue Budget Operating Fund Budget Summary Operating Fund Quarterly Budget and Expenditure Reports State Allocation Summary Operating Fund Budget, Allocation and Revenues Operating Fund Budget, Expenditures by Division Operating Fund Budget, Expenditures by Program Operating Fund Budget, Expenditures by Division by Program Operating Fund Allocation by Division Operating Fund FTE Summary by Division Operating Fund Budget Detail Operating Fund by Cost Center Lottery Budget 19

Other Information Available Online http://finance.fullerton.edu/budget Classroom Refurbishment Project List as submitted by Academic Affairs Instructional Facilities Project List as submitted by Academic Affairs Deferred Maintenance Backlog FY 2013-14 Deferred Maintenance Project List 20

Questions 21

Appendix A: FY 2013-14 Available Funds Detail BASELINE ONE-TIME TOTAL Fiscal Year Ending 2012-13 Campus Reserve 27,115,891 27,115,891 Campus Reserve Set Aside (13,391,335) (13,391,335) Prior Year Baseline Deficit (as directed by the CO) (10,988,591) (10,988,591) Total from Prior Year (10,988,591) 13,724,556 2,735,965 Revenues FY 2013-14 CSU Supplemental State Allocation ($125M) 11,687,500 11,687,500 FY 2013-14 GF Allocation - Enrollment Growth 1,413,000 1,413,000 FY 2013-14 GF Allocation - Interest Assessment (59,300) (59,300) FY 2013-14 GF Allocation - Mandatory Costs 6,865,100 6,865,100 Tuition Fees (FTES & Student Mix Changes) 3,952,693 8,905,042 12,857,735 Non-Resident Tuition Fees (FTE Changes) 1,772,208 1,772,208 Tuition Discount Adjustment (Financial Aid) Paid to the CO (424,000) (424,000) Tuition Discount Allocation (Baseline Needs) Returned to Campus 2,199,500 2,199,500 Total Revenue Changes 27,406,701 8,905,042 36,311,743 Expenditures Mandatory Systemwide Costs (6,865,100) (6,865,100) Tuition Discount Expenditures (2,199,500) (2,199,500) Total (9,064,600) 0 (9,064,600) Bond Refinancing and Lease Payments 1,300,000 1,300,000 CMS Loan (Year 8 of 9) (2,222,734) (2,222,734) 1,300,000 (2,222,734) (922,734) Total Expenditure Changes (7,764,600) (2,222,734) (9,987,334) Current Year Net 19,642,101 6,682,308 26,324,409 Total Available Funds 8,653,510 20,406,864 29,060,374 22

Appendix B: FY 2013-14 Approved Budget Detail Table 1 Operationalizing the University s Strategic Plan Area Detail New Baseline New One- Time Budget Reallocation Total Recruit and Retain High Quality Faculty & Staff Recruit and Retain High Quality Faculty & Staff Recruit and Retain High Quality Faculty & Staff Optimize Student Advising Services Part of a two-year plan to recruit 133 tenure-track faculty Human Resources Reorganization Training and Development for campus employees Developer Application to support student and advising system 2,350,000 1,600,000 3,950,000 762,384 75,000 837,384 200,000 200,000 129,402 262,000 391,402 Optimize Student Advising Services Develop an Effective Student Learning Assessment Process Student Advisement Services 375,000 375,000 Student Assessment and Educational Effectiveness task force recommendations 375,000 375,000 Diversification of Revenue Streams Diversification of Revenue Streams Diversification of Revenue Streams Diversification of Revenue Streams Development - Administrative Support for Colleges Study to Assess Marketing Strategies to the Community Donor Prospect Management Tool Application Development Various Fundraising Activities 271,760 271,760 543,520 100,000 100,000 120,000 140,000 260,000 385,000 385,000 Student Success Initiatives Student Success Initiatives Student Success Initiatives Student Success Initiatives Shortfall in VPSA operating budget - 125,000 125,000 Programs to increase student participation in activities and services that link degree, career and community 701,352 - - 701,352 Bottleneck courses 383,905 383,905 IT Developer - student engagement and co-curricular transcript application 95,000 95,000 Total 4,429,898 2,896,760 1,395,905 8,722,563 23

Appendix B: FY 2013-14 Approved Budget Detail - Continued Table 2 Reinvesting in Instructional and Support Infrastructure Area New Baseline New One- Time Budget Reallocation Total Classroom Refurbishment Instructional Facilities Improvements Building and Grounds, Maintenance Chargeback Relief for State Funded Projects IT Data Center Upgrades and Instructional Technology Replace Performing Art Stage Rigging Dispatcher and Police Officer to enhance 24 Hour Coverage Additional Space - Irvine Campus Space Development for Cultural Centers Advancement Office Improvements 400,000 400,000 3,000,000 1,004,071 4,004,071 2,000,000 1,000,000 3,000,000 25,598 426,826 452,424 500,000 260,000 760,000 750,000 750,000 200,000 200,000 1,250,402 1,250,402 300,000 300,000 40,000 40,000 Total 2,225,598 7,667,228 1,264,071 11,156,897 24

Appendix B: FY 2013-14 Approved Budget Detail - Continued Table 3 Strategically Addressing Divisional Structural Deficits Area New Baseline New One- Time Budget Reallocation Total Addressing Divisional Structural Deficits in Student Areas 723,068 1,374,137-2,097,205 Table 4 Core Operations Critical to Support Student Success Area New Baseline New One- Time Budget Reallocation Total Instructional Support Faculty Promotions and Benefits per CBA University Outreach and Other Activities Childcare Subsidies Programmatic Support to Fund Special Academic Programs 974,946 4,147,148-5,122,094 300,000-300,000 362,451 362,451 73,000 73,000 3,886,140 3,886,140 Total 1,274,946 8,468,739-9,743,685 25