CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) TENDER DOCUMENT for the Supply of Various Types of PCB Double Side Tender Notice no. C-2(b)/RC/302/13971/2015 dt. 12 th March 2015 Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad 201 010 (UP) INDIA Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: mmd@celsolar.com Website: www.celindia.co.in Page 1 of 27
CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4, Industrial Area, Saur Urja Marg, Sahibabad 201 010 (UP) INDIA Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: mmd@celsolar.com Website: www.celindia.co.in TENDER NOTICE Tender notice no. C-2(b)/RC/302/13971/2015 March 12 th, 2015 Central Electronics Limited invites sealed bids from eligible bidders which are valid for a minimum period of 90 days from the date of opening (i.e., 20/03/2015) for Supply of Various Types of PCB Double side. Scope of Project Earnest Money Deposit by bidders Supply of Various Types of PCB Double Side Rs. 35,000/,000/- (Thirty Five Thousand only) Interested parties may view and download the tender document containing the detailed terms & conditions, free of cost from the website http://eprocure.gov.in/ or http://www.celindia.co.in/tender.asp Please see important document control sheet at Annexure -1. For CENTRAL ELECTRONICS LIMITED Sd- Assistant General Manager (Materials) Materials Management Division Page 2 of 27
Document Control Sheet Annexure-1 Tender Reference No. C-2(b)/RC/0302/13971/2015 Name of Organization Central Electronics Limited Tender Type Open (Open/Limited/EOI/Auction/Single) Tender Category (Services/Goods/works) Goods Type/Form of Contract (Work/Supply/ Buy Auction/Service/Buy/Empanelment/Sell) Payment Mode (Online/Offline) Offline Date of Issue/Publishing 12/03/2015 (18:00 Hrs) Document Download/Sale Start Date 12/03/2015 (18:00 Hrs) Document Download/Sale End Date 20/03/2015 (14:30 Hrs) Bid submission Start Date 12/03/2015 (18:00 Hrs) Last Date and Time for Submission of Bids 20/03/2015 (14:30 Hrs) Date and Time of Opening of Bids 20/03/2015 (15:00 Hrs) Page 3 of 27
TENDER DOCUMENT for Tender notice no. C-2(b)/RC/302/13971/2015 Important Instructions: - 1. The following documents/annexures are part of tender document: a. Tender notice b. Document Control Sheet Annexure 1 c. Price bid format Annexure 2 d. Description of item Annexure A e. Specifications & Drawings Annexure A-1 f. Commercial terms & conditions Annexure B g. Schedule of Exceptions & Deviations: Annexure C h. Format for submission of Vendor Data: Annexure D 2. Quotations shall be liable to be rejected if there is/are any deviation(s) from the specifications. 3. Escalation in price, deviation from delivery schedule, terms and conditions will not be permitted in your quotation. Statutory Taxes & Duties should be shown separately from the price. 4. Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be rejected. 5. Any deviation from specification & terms & conditions to be mentioned as schedule of exceptions & deviations vide Annexure D. Any deviations whether technical or commercial stated elsewhere in the bid shall not be taken into account and may render the bid non-responsible and liable to be rejected. 6. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure E. 7. Quotation should be submitted in Single bid system. 8. Bulk quantity of material shall be procured from approved vendor as per list available with CEL. In case of quotation of un-approved vendor being lowest, an educational order for the sample quantity may be placed for vendor development purpose. 9. Quotation should be submitted in sealed envelop (refer Clause no. 16 of Annexure B). Page 4 of 27
Annexure 2 Price Bid Format S. No. Description of item Qty. Unit Basic Price (Rs.) Excise Duty (Rs) Sales /VAT/ Service Tax (Rs.) Packing, forwarding, Insurance & Freight Charges including Unloading (in Rs.) Total Value (Rs) 1 PCB Double Sided Card No.-596-1(21Khz),220 x 100mm,Drg. F007778A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) 2 PCB Double Sided Card No.-596-1(23Khz),220 x 100mm,Drg. F007778A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) 3 PCB Double Sided Card No.-563-4,220 x 100mm,Drg.F008613A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) 4 PCB Double Sided Card No.-652 (RV-),200 x 85mm,Drg. F008649A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) 5 PCB Double Sided Card No.-653,190 x 135mm,Drg.F008456A3 2.4Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) 6 PCB Double Sided Card No.-636-4,100 x 100mm,Drg. F008703A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) 7 PCB Double Sided Card No.-654,67 x 55mm,Drg.F008457A3 1.6TH.,Glass Epoxy,70u Cu..Cladding(base Cu.) 8 PCB Double Sided Card No.-489-1,35 x 15mm,Drg. F006119A3 1.6 Th. Glass Epoxy,70u Cu..Cladding(base Cu.) 9 PCB Double Sided Card No.-660,70 x 18mm,Drg. F008476A4 1.6 Th. Glass Epoxy,35u Cu..Cladding(base Cu.) 10 PCB Double Sided Card No.-672-1(21Khz),220 x 100mm,Drg. F008622A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) 1200 Nos 1200 Nos 1100 Nos 2350 Nos 1100 Nos 2900 Nos 2000 Nos. 3700 Nos. 1050 Nos. 1800 Nos. Page 5 of 27
11 PCB Double Sided Card No.- 672-1(23KHz),220 x 100mm,Drg. F008622A3 1.6TH., GLASS EPOXY, 70u Cu..Cladding (base Cu.) 12 PCB Double Sided Card No.-674,220 x 100mm,Drg. F008693A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) 13 PCB Double Sided Card No.-701,135 x 85mm,Drg. F008665A3 1.6TH.,GLASS EPOXY,70u Cu. Cladding(base Cu.) 14 PCB Double Sided Card No.-707,91 x 15mm,Drg. F008708A3 1.6TH.,GLASS EPOXY,70u Cu.. Cladding(base Cu.) 15 PCB D/S Card No.-715, Size: 40 x 10mm, Drg. No. F008886A4 1.6TH., GLASS EPOXY, 70u Cu..Cladding (base Cu.) 1800 Nos. 1800 Nos. 1050 Nos. 1950 Nos. 2000 Nos. Terms & Conditions:- Basis of Price : Excise duty : Sales Tax / VAT : Service Tax : Packing & Forwarding, : Freight : Insurance : Delivery Schedule : Payment Terms : Validity of Quotation : Guarantee : Signature & Stamp of Organization Page 6 of 27
Annexure A S. No. Material Code Description of item Unit Qty. 1. PCB-001 PCB Double Sided Card No.-596-1(21Khz),220 x 100mm,Drg. F007778A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) Nos. 1200 2. PCB-002 PCB Double Sided Card No.-596-1(23Khz),220 x 100mm,Drg. F007778A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos. 1200 3. PCB-011 PCB Double Sided Card No.-563-4,220 x 100mm,Drg.F008613A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos 1100 4. PCB-008A PCB Double Sided Card No.-652 (RV-),200 x 85mm,Drg. F008649A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos 2350 5. PCB-009 PCB Double Sided Card No.-653,190 x 135mm,Drg.F008456A3 2.4Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos 1100 6. PCB-206 PCB Double Sided Card No.-636-4,100 x 100mm,Drg. F008703A3 1.6Th.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos 2900 7 PCB-010 PCB Double Sided Card No.-654,67 x 55mm,Drg.F008457A3 1.6TH.,Glass Epoxy,70u Cu..Cladding(base Cu.) Nos. 2000 8 PCB-006 PCB Double Sided Card No.-489-1,35 x 15mm,Drg. F006119A3 1.6 Th. Glass Epoxy,70u Cu..Cladding(base Cu.) Nos. 3700 9 PCB-005 PCB Double Sided Card No.-660,70 x 18mm,Drg. F008476A4 1.6 Th. Glass Epoxy,35u Cu..Cladding(base Cu.) Nos. 1050 10 PCB-077 PCB Double Sided Card No.-672-1(21Khz),220 x 100mm,Drg. F008622A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) 11 PCB-207 PCB Double Sided Card No.- 672-1(23KHz),220 x 100mm,Drg. F008622A3 1.6TH., GLASS EPOXY, 70u Cu..Cladding (base Cu.) 12 PCB-078 PCB Double Sided Card No.-674,220 x 100mm,Drg. F008693A3 1.6TH.,GLASS EPOXY,70u Cu..Cladding(base Cu.) Nos. 1800 Nos. 1800 Nos. 1800 13 PCB-076 PCB Double Sided Card No.-701,135 x 85mm,Drg. F008665A3 1.6TH.,GLASS EPOXY,70u Cu. Cladding(base Cu.) Nos. 1050 14 PCB-108 PCB Double Sided Card No.-707,91 x 15mm,Drg. F008708A3 1.6TH.,GLASS EPOXY,70u Cu.. Cladding(base Cu.) Nos. 1950 15 PCB-209 PCB D/S Card No.-715, Size: 40 x 10mm, Drg. No. F008886A4 1.6TH., GLASS EPOXY, 70u Cu..Cladding (base Cu.) Nos. 2000 Note: 1. Delivery Remarks: In four lots starting from April, 2015 2. Mention the make for all the items. 3. The vendor should enclose the authorization certificate from the manufacturer. 4. The firm has to submit single (Technical & Financial) bids. Page 7 of 27
Annexure- A-1 Page 8 of 27
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Commercial terms and conditions: Annexure B 1. Please see Annexure A 2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR CEL s. /CIP New Delhi (If price basis will be other than FOR CEL s. /CIP New Delhi, loading as per clause No.-13 will be imposed). 3. All requirements of export licensing, Govt. permissions or any other statutory clearance from the country of export as per regulations existing in the supplier s country shall be the responsibility of supplier. 4. In a tender either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously in the same tender. If an agent submit bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender. Agent quoting on behalf of OEM /Principal shall submit valid authorization certificate along with their offer. 5. Taxes and duties: The taxes and duties are to be clearly mentioned, if any. 6. Delivery schedule: Bidders should indicate earliest monthly delivery schedule/date. 7. Payment terms: 45 days interest free credit as per details in Annexure A. (If payment terms will be other than 45 days interest free credit, loading as per clause no. 13 will be imposed) See clause/point no. 16 also. 8. Guarantee period: The material supplied shall be under guarantee for a period of 12 months from the date of supply. Guarantee certificate shall be submitted along with the material. 9. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum period of 90 days from date of opening of bids. 10. Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period, a reduction in the price shall be levied @ 1% of the total order value per week or part thereof subject to maximum of 10% of the total order value. 11. Deviation (if any) w. r. t. our technical & commercial requirements shall be specifically mentioned in a separate sheet marked as Schedule of Exceptions & Deviations as per format in Annexure C. Deviations/Exceptions mentioned elsewhere shall not be considered. 12. CEL reserve the right to split the quantity on two vendors as per the production requirement. In case of split of quantity, the same shall be applicable for lowest (L1) & second lowest (L2) in the ratio of 70:30 at the rate of L1 price. Micro & Small Enterprises quoting price within price band of L1+15 per cent shall also be allowed to supply a portion up to 20% of requirement by bringing down their price to L1 price where L1 is non MSEs (as per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012 ). 13. Loading factors: Loading for deviation from Basis of Price term, clause no. 2: No deviation allowed. S. No. CEL s term as per clause no. 2 above If bidder quote Loading factor for non-compliance 1 FOR CEL/CIP New Delhi EX-Works 3% of quoted total basic price Page 22 of 27
Loading for deviation from Price Reduction for Delayed Delivery (Late Delivery or LD Clause), clause no. 10 S. No. CEL s term as per clause no. 10 above 1 Penalty of 1% per week subject to maximum 5% on the value of the items delayed If bidder quote Not agreed Loading factor for non-compliance 5% of quoted total basic price 2.5% max. agreed 2.5% of quoted total value Other than above 5% - (minus) agreed max. % of quoted total value Loading for deviation in terms of payment, clause no. 7: No deviation is allowed S. No. CEL s Term as per clause no. 7 above If bidder quote 1 45 days interest free credit any other payment term Loading factor for non-compliance 1.25% per month on basic price. 14. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit. 15. Earnest money amount of 35,000.00 in the form of demand draft favoring Central Electronics Limited and payable at Delhi and valid for 3 month to be submitted along with tender documents. No interest shall be payable on the earnest money deposited by bidder/ tenderer. T.T. remittance can also be done in case of foreign bidders. The earnest money (after deduction of bank charges, if any) of unsuccessful bidder / tenderer will be refunded after finalization of tender. The earnest money of successful bidder would be converted into security deposit and would be returned (after deduction of bank charges, if any) to the bidder after successful completion of work. Exemption from submission of EMD: The following type of bidders are exempted from submission of EMD subject to submission of relevant documents mentioned herein: a) Micro & Small Enterprise registered with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India. A copy of valid registration certificate should be submitted with technical bid of quotation. 16. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without assigning any reason(s) thereof. CEL also reserves the right to cancel any order placed on basis of this tender in case of strike, accident or any other unforeseen contingencies causing stoppage of production at CEL or to modify the order without liability for any compensation and or claim of any description. Page 23 of 27
17. Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice no., name of the item and due date should be delivered at the Office of the Asstt. General Manager, Materials Management Division, Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad 201010 (U.P), INDIA. Last date of receiving of tenders/quotations is 20 th March 2015 up to 15:00 hrs IST. The offer shall be submitted in sealed envelope marked along with tender number and due date written on each ) as given below: Note:- This should contain the following documents i. Earnest Money Deposit demand draft or TT acknowledgement or the documents for exemption from submission of EMD (see Clause 15 of Annexure B). ii. Deviations (if any) from Specifications, Commercial Terms and Conditions on Schedule of Exceptions & Deviation as per format at Annexure C. iii. Filled up Format for Submission of Vendor Data as per format at Annexure D. iv. Technical catalogue, literature and approval/registration certificate, if any, required as per details in the tender. v. Balance Sheets with profit and loss account details for last 3 financial years (for new vendors). vi. Copy of Sales tax registration, Excise Registration, PAN Card, customer list in India & abroad, etc. (for new vendors) vii. This should contain Price Bid only as per format vide Annexure 2. 18. Opening of Tenders: Bids/Quotations/tenders will be opened on 20 th March 2015 at 15:30 hrs (IST). 19. Technical Clarifications: Bidders desiring any technical clarification may contact Assistant General Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad 201010 Phone no. 0120-2895145 Fax: 0120-2895148 email: mmd@celsolar.com between 1000 hrs to 1600 hrs on any working day up to 16 th March 2015. However, the tender submission and opening dates would remain firm as per above clause 17 &18. 20. L1 Criteria: Purchase order will be placed on the lowest quotation (L1) only among the technically & commercially accepted quotations. L1= Total Value FOR CEL s (including duties & taxes, transportation charges) + Loading factors for deviations to commercial terms & conditions as per clause 12. 21. In case an order placed by the CEL based on the quotation/bid/tender submitted by the bidder/supplier is not executed by the supplier/bidder, CEL may buy the ordered goods from elsewhere and recover the additional amount that CEL may have to spend in procuring the stores plus 10% to cover the overhead & incidental expenses. 22. Replacement of Rejected Material: Any material supplied against order place on basis of this tender and found to be defective on inspection or differing from approved samples or make or specifications will be replaced by the supplier free of cost or full refund made for the amount paid by Central Electronics Limited including freight and insurance and other incidental charges at our discretion. 23. Arbitration: Any disputes, difference controversies/ difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. between the parties shall be resolved by mutual discussion/reconciliation in good faith. If disputes, difference controversies/difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. cannot be resolved within 30 days of commencement of reconciliations/ discussions then the matter shall be referred to the Sole arbitrator, nominated by CMD, CEL for this purpose and his decision shall be final and binding on both the parties. There will be no objection to any such appointment on the grounds that the Arbitrator is an employee of CEL and no appeal on any order passed by the Arbitrator for this purpose shall be filed in any Court of Law on such ground Page 24 of 27
ANNEXURE C SCHEDULE OF EXCEPTIONS & DEVIATIONS SL. NO. BID DOCUMENT REFERENCE SUBJECT DEVIATION SECTION NO. PAGE NO. CLAUSE NO. NOTE: 1. If unavoidable, Tenderer may indicate deviations to the requirements of the bid Document only in this format. If this sheet is left blank or No deviation is mentioned, it would be considered that there are no technical or commercial deviations. 2. Tenderer shall furnish Technical and Commercial deviations, if any, in this format only but separately. 3. Any deviations stated elsewhere in the bid shall not be taken into account and may render the bid non-responsible and liable to be rejected. Seal & Signature of Tenderer (s) : Name of Tenderer (s) : DATE: Page 25 of 27
Annexure D Format for submission of Vendor Data 1. Name of vendor 2. Registered Address Phone No. Fax No. Name of Proprietor/ CEO/Chairman Phone/Mobile No. Email id 3. Factory Address Phone No. Fax No. Email id 4. Delhi/NCR Address (if any) Phone No. Fax No. Email id 5. Correspondence Address 6. Name of Contact Person Designation Phone/Mobile no. Fax No. Email id Page 26 of 27
7. Website 8. Sales Tax related information TIN No. L.S.T. No. C.S.T. No. Sales Tax Exemption No. (if any) 9. Income Tax related information PAN No. PAN reference no. (in case PAN applied for) PAN Status (in case PAN applied for) 10. Excise duty related information ECC No. Range Collectorate 11. Registration No. with Directorate of Industries 12. MSE registration no. (for Mirco & Small Enterprise) 13. Name & address of organization with whom MSE is registered 14. Whether MSE is owned by ST/SC? 15. Bank related information Bank name Branch name Bank address Bank phone no. Bank fax no. Bank MICR Code (9 digit) RTGS-IFC Code Account type Account no. Swift Code Yes / No (please strike-off non-relevant and attach supporting document) I certify that the information given herein is correct to the best of my knowledge and belief. Signature of Proprietor/CEO/Chairman Seal of the company/concern Page 27 of 27