BUNBURY ROWING CLUB OF WA STRATEGIC PLAN July 2014 July 2017 VISION: Making rowing an enjoyable experience for people in the Greater Bunbury Region. MISSION: Act, Belong, Commit To have more people involved in rowing through Bunbury Rowing Club. To have people enjoy their involvement with Bunbury Rowing Club. CORE VALUES: Choose Respect Excellence to provide excellence in all that we do. Integrity to operate in a fair and transparent manner. Teamwork Everyone works towards a common goal. Encapsulated by our motto Pull Your Weight and BRC s involvement in the community strategy Choose Respect. BACKGROUND TO PLAN The Appendix contains various documents and surveys used to inform this plan. These documents and surveys are: Survey of members completed at beginning of 2014 Volunteer audit conducted April 2014 Health Club checklist conducted April 2014 SWOT analysis conducted April 2014 Goals from beginning of the committee year, November 2013 Overview of current memberships as per May 2014 1 BRC DRAFT STRATEGIC PLAN 2014-2017
BRC has been operating for nearly 100 years, having been formed in 1921. The information from all of the above confirmed that it is a great club to belong to with lots of positive things happening. However, it is now a time for the club to consolidate, review and refine some of its underlying processes and continue to build while also cementing its place as part of the larger community of Greater Bunbury. BRC has a diverse membership that includes teenagers through to retirees. As each group has diverse and differing needs to other groups, BRC can splinter and so the priority in 2014 is to have a club that continues to grow in an inclusive manner and with a positive vibe about it, providing its members with opportunities to belong, act and commit to enhance their overall well being. This aim is encapsulated by objectives 1 and 2 below. However, it must be recognised that BRC is a rowing club and so is committed to ensuring that the sport of rowing continues to be developed throughout the Greater Bunbury region and its members have the opportunity to improve and be successful in their rowing. Thus objectives 3 and 4 are centred on rowing itself. Ongoing financial security underpins this strategic plan. OBJECTIVES: These objectives will help Bunbury Rowing Club to provide facilities and support to its members within a positive, inclusive environment that enables each member to participate in rowing and related activities at a level they wish to participate. 1. To develop a positive club culture within Bunbury Rowing Club (Act, Belong, Commit). 2. To expand, broaden and retain the membership base of Bunbury Rowing Club. 3. To provide appropriate facilities for rowing at Bunbury Rowing Club. 4. To develop rowing and rowing related skills in the members of Bunbury Rowing Club NB: Bunbury Rowing Club recognises the need for financial security that entails sufficient funds and careful budgeting in order to work towards achieving these objectives. Membership costs are kept as low as possible in order to be inclusive for all members. Thus, funding obtained through membership covers basic running costs. To allow boat replacement, major infrastructure work and/or to assist running of regattas, funding from fundraising and grants is continually sought, coordinated by the Fundraising/ Grants Coordinator and assisted by the and members. Excess funds are also placed in a high interest bearing account while awaiting decisions re expenditure. Each portfolio position has a yearly budget approved by the President and Treasurer. All expenditure is approved by the in the context of these ongoing careful and balanced budgeting processes. Throughout the plan that follows, there is indication of specifically where money raised through fundraising and grants is to be targeted. 2 BRC DRAFT STRATEGIC PLAN 2014-2017
STRUCTURE OF THE CLUB: BUNBURY ROWING CLUB 2014 PRESIDENT CLUB CAPTAIN VICE PRESIDENT TREASURER SECRETARY VICE CAPTAINS COACH INFRASTRUCTURE FUNDRAISING SOCIAL COMMUNICATION Junior Coordinator Seniors Vice Captain COORDINATOR Senior Coach Gym Hall management Grants and sundry Newsletter Social networking Coach squad World Kitchen management Social and competitive rowing REGISTRAR/ VOLUNTEER MANAGEMENT COORDINATOR MEMBERS Junior Adult Life Gym Social 3 BRC DRAFT STRATEGIC PLAN 2014-2017 Social Competitive
OBJECTIVE 1: To develop a positive club culture within Bunbury Rowing Club (Act, Belong, Commit and Choose Respect). Volunteers Communications 2014 2015 2016 WHO FUNDING Appoint VMP Coordinator DSR Complete VMP Plan Review and manage plan Registrar/ VMP funding Instigate member of the Coordinator 2014 month/ recognise volunteers Monthly newsletter Social media kept updated Update email list Survey members at beginning of year Conduct exit interviews with leaving members to gain feedback Newsletter coordinator Social media coordinator Secretary/ Registrar Secretary Registrar Social opportunities Re-instigate faction rows Continue to provide opportunities for socialising through organising and promoting variety of social events. Review social opportunities re meeting needs survey members Captain Social coordinator Review corporate regatta Review on ongoing basis This provides funding. 4 BRC DRAFT STRATEGIC PLAN 2014-2017
Obtain Good Sports accreditation re responsible serving of alcohol Instigate and maintain procedures and processes to maintain this accreditation Bar Manager with This facilitates grants application. Administration Review constitution Review Rules and Guidelines towards Code of Conduct Complete review of constitution and code of conduct Review and update existing policies/ processes. Contact Rowing WA for assistance and input so can stay aligned with them. Develop a central storage system for all documents Review all policies and processes on annual basis. Secretary/ Vice President / with member input Review complaints processes and policies. Contact Rowing WA for their procedures. Appoint Complaints Officer (possibly in President s role) with member input Display code of conduct around clubrooms 5 BRC DRAFT STRATEGIC PLAN 2014-2017
OBJECTIVE 2: To expand, broaden and retain the membership base of Bunbury Rowing Club. NB: BRC operates with a number of membership categories that include Juniors, 18-27 year olds, Masters (27+), Other (Gym/ Social). Juniors 18-27 year old group 2014 2015 2016 WHO FUNDING Appoint Juniors Coordinator Review curriculum for Schools rowing program Review cost effectiveness of Schools Rowing Program Develop all year Junior Rowing Program Host South West Head of the River regatta Encourage participation in club events Appoint Seniors Vice Captain Review Schools rowing program with the input of the schools and students Review Junior rowing program with the input of the junior members. Junior coordinator with Captain and committee Junior coordinator with Captain and committee with members assistance Junior Coordinator Adopt a Schools (2014) Other funding sources to be considered. Sponsorship sought from local businesses Provide LTR sessions Seniors Vice Targetted social activities Captain with Designated senior training Captain and sessions committee(input Specify chosen events/ from Seniors) regattas Encourage participation in Seniors Vice club events Captain 6 BRC DRAFT STRATEGIC PLAN 2014-2017
Offer opportunity to maintain membership of BRC even when living in Perth. Review on regular basis Registrar/ Treasurer Masters Appoint Masters Vice Captain Provide group LTR sessions Develop pathway to regular rowing from this Appoint mentor for each new rower Masters social rowing Masters Vice Captain with Captain and committee (input from Masters) Encourage participation in club events Review on regular basis Masters Vice Captain Gym/ Social Keep email list updated to include these members on BRC events and activities Encourage participation in club events Designated/ targeted social events/ get together for gym members Registrar/ Secretary Registrar/ Secretary 7 BRC DRAFT STRATEGIC PLAN 2014-2017
Administration Annual review of membership categories and fees at AGM Align memberships to one date Update form Develop orientation program for new members Review form as required Trial and continue to review orientation program with membership input Registrar/ VMP coordinator NB: Memberships fees kept as low as possible for inclusivity. Annual audits of the membership to determine future marketing strategies. Review marketing strategies for membership Conduct exit interviews for leaving members to gain feedback Appoint Marketing manager Instigate marketing strategies for membership Marketing manager Marketing manager/ Registrar 8 BRC DRAFT STRATEGIC PLAN 2014-2017
OBJECTIVE 3: To provide appropriate facilities for rowing and rowing related activities at Bunbury Rowing Club. Boat fleet management: usage and purchase 2014 2015 2016 WHO FUNDING Update inventory Captain with Audit current use of assistance from boats for training and competition Develop usage plan for Review usage plan members for training Develop fleet replacement policy Access grants, donations, target fundraising Boat fleet management: maintenance Appoint maintenance coordinator Regular maintenance days/ busy bees sessions Instigate maintenance book/ records for each boat Offer training for maintenance for new and existing members Maintenance coordinator with assistance from Captain and Vice Captains Shed organisation Dispose of unused boats Extend western end of racks Develop clear policy for storage of private boats Review on ongoing basis Review on ongoing basis Infrastructure Coordinator with assistance from 9 BRC DRAFT STRATEGIC PLAN 2014-2017
Gym Infrastructure Coordinator to manage and to update equipment Ongoing communication with members re needs in the gym Infrastructure Coordinator Donations, target fundraising Building maintenance Surroundings/ grounds Keep record of maintenance done on the buildings. Review beach/ launch area and instigate strategies to make it safer and easier for launching boats Ongoing maintenance of lawn area and trees (busy bee days) Audit and develop maintenance program. Review this area Infrastructure Coordinator Infrastructure Coordinator with assistance from and members Liaison with government depts and Bunbury Council. Access grants Dinghys/ other Ongoing maintenance Replacement program Infrastructure Coordinator with assistance from Access grants, donations from businesses, target fundraising Safety and risk assessments Update safety and risk assessments on ongoing basis of equipment Vice President with assistance from committee 10 BRC DRAFT STRATEGIC PLAN 2014-2017
OBJECTIVE 4: To develop rowing and rowing related skills in the members of Bunbury Rowing Club Coaching 2014 2015 2016 WHO FUNDING Appoint Coach coordinator Update list of coaches Review on ongoing basis Have at least one coach available for each social rowing night or training sessions. Ongoing certification of new coaches Develop processes for ongoing development of existing coaches Coach Coordinator with assistance from Captain and Access grants to support coach development Strength and Conditioning Appoint Strength and Conditioning coach on a consultancy basis Review Captain with assistance from Provide opportunities for competitive rowing Encourage participation in regattas; advertise, coordinate entries, assist in forming crews, assist with transport Congratulations you re nearly at the end. Be the first to ring Tamara on 0427 911 577 and you could get yourself a freddo frog! Streamline payments of Liaise with all level 2 coaches to develop different training programs to meet different needs of members. Continue to review payment processes Review on ongoing basis with input from members too Captain, Vice Captains, Schools Coordinator, Coach Coordinator and coaching team Access grants, fundraise for members 11 BRC DRAFT STRATEGIC PLAN 2014-2017
seat fees etc for regattas for ease of members Develop high performance pathways for juniors and adult rowers. Review on ongoing basis with input from members too travel to national and international regattas. Safety and risk assessments Update safety and risk assessments on ongoing basis of processes related to coaching and members training regimes. Vice President with assistance from committee 12 BRC DRAFT STRATEGIC PLAN 2014-2017