COCHIN SHIPYARD LTD. (A GOVERNMENT OF INDIA ENTERPRISE) KOCHI - 682 015, INDIA शपय ड ( उ म) क - 682 015, Date : 22.03.2018 TENDER ENQUIRY CSL contact person s Name & Designation Description : TENDER ENQUIRY FOR INDUSTRIAL SAFETY HELMET-YELLOW : SONY CLEMENT T M (SENIOR MANAGER (MECHANICAL)) sony.clement@cochinship yard.com Tender Information: Dear Sirs Sealed Tenders in duplicate, super scribing the Enquiry Number & Last date for receipt of Quotations on the envelope,are invited in two separate / single cover as TWO BID SYSTEM for the supply of the following Materials / Services so as to reach the undersigned on or before the last date and time shown. Tenders should be addressed to "The Deputy General Manager (Materials), Cochin Shipyard Ltd., PB No. 1653, Cochin - 682 015, Kerala. P.Grp / Enquiry No. Enquiry Date Last Dt. & Time for Receipt of Tender Tender Opening Date & Time MSC/2040023281 22.03.2018 05.04.2018 15:00:00 05.04.2018 15:30:00 SL No. Material code Material / Services description Qty UOM Delivery date 10 8643540387 INDUSTRIAL SAFETY HELMET YELLOW 750.00 EA 25.04.2018 Safety Helmet Specification Make : Udyogi Model : Fusion Specification 1. Made of ABS Plastics 2. Ventilation Slots on top 3. Textile Suspension 4. Ratchet Type 5. Chin Strap Type Permanently fixed on to internal assembly 6. CSL logo embossed 7. ISI/ CE/ DGMS approved Since this item is reserved exclusively from the Purchase of MSE firms, the firms who hold MSME Certificate and come under category Micro or Small need only submit the offer.
COCHIN SHIPYARD LTD. (A GOVERNMENT OF INDIA ENTERPRISE) KOCHI - 682 015, INDIA शपय ड ( उ म) क - 682 015, Annexures for Tender Enquiry 1. General Terms and Conditions 2. Commercial Check List 3. Instructions for Two Bid System 4. Price Bid Format Yours faithfully Authorised Signatory
Annexure: 1 GENERAL TERMS AND CONDITIONS (ENQUIRY) 1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items for which offers are called for. Deviations, if any, shall be specifically brought out in the offer 2. Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any, must be attested. Incomplete/ambiguous offers are likely to be rejected. 3. Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arranged by CSL 4. Prices should be valid for acceptance for a period of four months from the date of opening of quotation. 5. No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placed. Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery period, will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if any and/or risk purchase. 6. Percentage of GST payable extra is to be indicated in the price part for single bid and in techno-commercial part for two bid. 7. Delivery time required for supplies should be indicated in the offer. 8. CSL payment term is 100% within 30days from the date of receipt and acceptance of material. Please confirm in your offer that our terms of payment are acceptable to you. 9. The firm/bidder winning the contract shall sign an agreement with Cochin Shipyard Ltd for Fall clause. Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lower than the rates quoted, or the same lowest rate shall be applicable to the contract with CSL. 10. Manufacturer s name, their trade mark and brand, if any, should invariably be mentioned and illustrative leaflets giving technical particulars etc., should be attached to the offer. 11. Materials offered shall conform to CSL specifications and drawings. 12. Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing, if called for, is also to be furnished for approval before commencement of manufacture. 13. The quantities in each item to be purchased may vary according to actual requirement at the time of placing orders. 14. Force Majeure condition: Should failure in performance of the contract or part thereof arise from war insurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike, riot, legal lock-out, flood, fire, explosion, act of God or any inevitable or unforeseen event beyond human control which may be construed as reasonable ground for an extension of time, CSL may allow such additional time as is mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of force majeure situation is to be informed with documentary evidence within 15 days from the date of occurrence/cessation. 15. Liquidated Damage: In case of delay in supply of ordered materials beyond the stipulated delivery period, supplier is to pay Liquidated Damages (and not by way of penalty) a sum equivalent to ½%(half percent) per week or part of the week of the order value in the case of Machinery/Equipment and of the value of materials delayed in the case of all other items, subject to a maximum of 10% of the order value 16. Security Deposit: - The successful tenderer must remit a security deposit of 10% of the order value by way of Bank Guarantee as per CSL format from a Nationalised or Scheduled Indian Bank if an order is placed on him towards satisfactory performance of the contract and for enforcement of agreed performance guarantee as per the Guarantee clause. The Bank Guarantee should be initially valid till completion of suppliers and later revalidated to cover the Guarantee period indicated at Clause 19 plus a grace period of 28 days.
Annexure: 1 17. Risk Purchase: If the supplier fails to supply the items ordered within the delivery date or violate any of the terms and conditions of the purchase order, CSL shall have the following rights. a. To terminate the contract with 15 days notice. b. To initiate alternate procurement action at the risk and cost of the supplier. c. CSL reserves the right to cancel the Order partially or in full, without any cost implication to CSL, incase the Supplier/OEM fails to deliver Quality Equipments/Materials as per contracted specifications and or fails to deliver the Equipments/Materials as per contracted delivery schedule. 18. Suppliers are allowed to depute their authorized representative to be present at the time of opening of the tender. 19. Guarantee: The items shall be guaranteed against defective design, materials and workmanship for a period of 12 months from the date of delivery of items to CSL stores. Any items found defective during that period shall be repaired / replaced entirely at the suppliers cost. 20. Jurisdiction: All questions, disputes or difference arising under, out of, or in connection with contracts shall be subject to the exclusive jurisdiction of the Courts at Ernakulam. 21. In case advance payment is sought, interest at prime lending rates prevailing in India will be charged. In addition, a bank Guarantee in the CSL format equivalent to advance amount is to be executed to cover the period till the advance payment is adjusted. Normally Advance payments are not encouraged. 22. Conditional discounts, if any, will not be reckoned for tender evaluation/ comparison purpose, 23. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work. In case the supplier does not depute such persons, the tax liability will be to supplier s account. 24. Packing materials should be eco friendly. 25. Supplier should follow the statutory requirements of product offered. 26. Products supplied shall be non toxic and harmless to health. In case of toxic materials, Materials Safety Data Sheet may be furnished along with the material. 27. After submission of tender, no unsolicited correspondence will be entertained. 28. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the right to reject any or all or a part of any tender at its discretion. 29. In case any of the above conditions is not acceptable to the tenderer, it should be specifically indicated in the tender failing which it will be presumed that all the terms and conditions are acceptable. 30. Purchase preference Policy 2012: The rules related to Purchase preference policy 2012 will be applicable for this Tender. Since this item is reserved exclusively from the Purchase of MSE firms, the firms who hold MSME Certificate and come under category Micro or Small need only submit the offer. DEPUTY GENERAL MANAGER (MATERIALS)
Enquiry No.. (To be filled by the firm) COMMERCIAL CHECK LIST Annexure-2 SL NO DESCRIPTION COMPLIANCE YES NO REMARKS 1 Submission of Tender in Two Bid System 2 Delivery period required 3 Delivery of material at CSL Store including freight and insurance charges 4 Validity of offer - 4 months 5 Payment Terms-confirm your offered mode of payment 6 7 8 9 10 11 a) 100% Within 30 days of receipt and acceptance of item b) Others such as 90% against despatch documents through bank and balance within 30 days/100% Against despatch documents/irrevocable L/C etc. (Specify details) Agency Commission payable to Indian Agent, if any, and if so amount payable by the supplier. Have you included the minimum days of service/ commissioning/installation engineers Have you quoted for the perdiem rate for additional days of stay at Cochin of your service engineer A copy of price offer without price to be included in the techno-commercial offer. Please confirm Have you specified Taxes, duties, levies, packing & forwarding etc., if any, in the offer. Security Deposit for 10% of order value by way of Bank Guarantee to be submitted towards satisfactory performance of contract on placement of order. The BG should be initially valid till completion of supplies and later revalidated to cover the Guaranteeperiod as specified by CSL. 12 L.D. payable as per relevant Clause in the General terms of enquiry. 13 14 Termination of contract/risk purchase as per relevant clause in the General terms of enquiry. Disputes in connection with contract subject to jurisdiction of courts at Cochin, India. 15 Willingness to come to Cochin for techno commercial negotiation 16 Will you furnish manufacturer's TEST & GUARANTEE certificate. 17 EMD 18 GST Registration Certificate 19 HSN/SAC Code 20 12 months Guarantee Period of the offered items 21 Copy of MSME Certificate attached 22 Confirm all other terms and conditions of enquiry are acceptable. Note: Whether there is non-agreement, deviations to be mentioned in detail Signature Address of the Tenderer.
Annexure - 3 COCHIN SHIPYARD LIMITED COCHIN-682 015 SPECIAL INSTRUCTIONS FOR TWO BID SYSTEMS 1. MODE OF SUBMISSION OF TENDERS Tenders should be submitted in two separate sealed covers superscribed in capital letters as PART-I I TECHNO-COMMERCIAL COMMERCIAL & PART-II PRICE indicating the tender number, due date and name & address of the tenderer. 2. TECHNO-COMMERCIAL COMMERCIAL PART SHOULD CONTAIN FOLLOWING DETAILS a. Technical specification & manufacture s name b. Drawings & Technical Literature c. Other conditions, if any d. Deviation list, if any e. Copy of unpriced Price bid (Price bid without price) f. Commercial check list 3. PRICE PART SHOULD CONTAIN FOLLOWING DETAILS a. Price break-up of each item/equipment. (Price shall be quoted separately for Equipment, Spares, Charges for Erection & Commissioning, Service Engineer etc.) b. The quoted price of each equipment should include the service charges of the Engineers if any required as per the technical specification including to & fro airfare, boarding, lodging and local travel expenses. c. Per day rate of additional service of the Engineer is to be indicated in the price part, in case additional services is required excluding to & fro airfare, boarding, lodging and local travel expenses. d. Price bid should contain both FOB, C&F Cochin price separately e. Income tax payable in India by the Service Engineer is included or not. 4. CSL reserves the right to alter, modify the scope of supply at their discretion and consistent with the policy of the Government of India and statutory bodies under them as applicable to the contract from time to time. 5. The Techno-commercial part alone will be opened initially on the due date of tender. The price part will be opened only after evaluation of the Techno commercial part. Firms will be intimated the date of opening of the price part, whose Techno-commercial bid is acceptable, in due course. Tenderers shall not be allowed to attend the Techno commercial bid opening. 6. Supplier should depute only persons who are entitled for exemption from income tax in India. In case the supplier does not depute such persons, the tax liability will be in the supplier s account. 7 The Tenderer shall ensure that their Indian Agent is not representing any other suppliers for the same Tender. In other words, Indian Agents are not permitted to represent more than one firm for a particular Tender.
8. Deviations, if any, in the offer submitted from that of the tender enquiry in any form, should be clearly furnished in a separate document titled as List of Deviations. 9. Details of optional items, if any, should be indicated under separate heading in the technical bid and the respective price details should be given in the price bid. 10. After submission of quotation / price opening, no unsolicited correspondence will be entertained. 11. Clarifications, either technical or commercial, should be submitted to points specially asked for only. The opportunity so given should not be used for correcting/changing/amending the data/conditions already submitted with the tender. 12. Price part should be submitted in the Price Format if provided. Price should be quoted separately for each item shown in the format. Combining of figures against more than one item and ambiguous clauses will lead to rejection of the bid. 13. Check lists, both technical & commercial, duly filled & signed should be submitted along with Part-I Techno-Commercial bid. Non-receipt of this document may lead to rejection of the offer. 14. Offers should be clear and unambiguous. Incomplete/ambiguous offers are likely to be rejected. DY. GENERAL. MANAGER (MATERIALS)
Annexure: 4 Sl No. DESCRIPTION PRICE FORMAT Qty 1 INDUSTRIAL SAFETY HELMET-YELLOW 750 Nos. a PACKING & FORWARDING CHARGES, IF ANY UNIT PRICE IN Rs. TOTAL IN Rs. ( Unit Price x Qty) b FREIGHT CHARGES, IF ANY c INSURANCE, IF ANY d GST e OTHER CHARGES, IF ANY GRAND TOTAL f GST REGISTRATION NUMBER g HSN/SAC CODE The rules related to Purchase preference policy 2012 will be applicable for this Tender. Since this item is reserved exclusively from the Purchase of MSE firms, the firms who hold MSME Certificate and come under category Micro or Small need only submit the offer. Bidders may take note of above while Quoting