Mount Gambier Showgrounds Pick Avenue, Mount Gambier MtGambier 2018 April 20-22, 2018
SITE SIZE PLAN SITE PLAN MOUNT GAMBIER SHOWGROUNDS Pick Avenue, Mount Gambier Organisers Office 40 SITE GUIDE 34 37 38 39 41 42 43 Indoor Sites Outdoor Sites Catering 32 33 31 30 29 28 27 26 83 82 81 80 79 78 77 76 75 74 73 Entry 72 71 70 35 Entry 4 3 2 69A 69B 69C 5 6 7 59A Catering 16 15 14 8 17 9 10 18 11 12 19 1 13 69D 69E 60-69 59 58 57 56 52C 52F Storeroom 52 51 52E 52D 53 52B 52A 54B 55 44 45 46 47 50 49 48 Exisiting Buildings Catering Stage Roadway Toilets Planter Box Tree Table and Chairs North 25 24 21 20 23 22 Entry/Exit Pick Avenue australian DISCLAIMER - The contents of this brochure are general in nature and subject to changes. Floor plan for illustrative purposes only. Booth / Site sizes and configurations can change if necessary. Floor plan not to scale. Please check with Exhibition Manager if you require any further information.
SITE SIZE GUIDE SITE PLAN SITE SIZE GUIDE INDOOR SITES OUTDOOR SITES 1 11X8 2 4X3 3 5X3 4 4X3 5 17X8 8 4X4 9 4X4 10 4X4 11 4X4 12 7X4 13 10X8 14 3.5X2 15 3.5X2 16 4X2 19 4X2 52 7.5X4.4 52A 4X4 52B 4X4 52C 4X3 52D 4X3 52E 4X3 52F 12.5X7.5 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 378m 2 378m 2 12X10 9X10 6X6 9X10 9X3 9X3 17X12 25x20 13X11 13X11 12X22 21X13 24X10 43 44 45 46 47 48 49 50 51 53 54 55 56 57 58 59 60 61 62 63 64 65 66 16x9 8x9 18X9 21X9 16X9 25X12 25X12 573m 2 10X17 18X15 18X11 16X11 18X11 67 69 69A 69B 69C 69D 69E 70 71 72 73 74 75 76 77 78 79 80 81 82 83 6X3 CONTACT INFORMATION PO Box 262 Nagambie Victoria 3608 ABN: 26 478 940 128 T: 03 5794 1418 M: 0468 370 975 W: www.greatoutdoorexpos.com.au E: info@greatoutdoorexpos.com.au
EXHIBITOR SITE PLAN PRICES INDOOR SITES INDOOR SITES (Price includes steel mesh wall panels 2m high.) 3.5m x 2m = 7m 2 $ 650 4m x 2m = 8m 2 $ 695 4m x 3m = 12m 2 $ 850 5m x 3m = 15m 2 $ 950 4m x 4m = 16m 2 $ 895 7m x 8m = 56m 2 $ 895 10m x 8m = 80m 2 $ 2100 11m x 8m = 88m 2 $ 2200 17m x 8m = 136m 2 $ 2300 7.5m x 12.5m = 93m 2 $ POA OUTDOOR SITES OUTDOOR SITES (Access to power is limited to some of these sites.) 3m x 3m = 9m 2 $ 495 9m x 3m = 27m 2 $ 750 6m x 6m = 36m 2 $ 850 9m x 6m = 54m 2 $ 950 17m x 8m = 136m 2 $1500 8m x 9m = 72m 2 $1050 16m x 9m = 144m 2 $1500 18m x 9m = 162m 2 $1650 24m x 9m = 216m 2 $2100 9m x 10m = 90m 2 $1200 10m x 10m = 100m 2 $1300 12m x 10m = 120m 2 $1400 24m x 10m = 240m 2 $2500 30m x 10m = 300m 2 $3000 13m x 11m = 143m 2 $1500 24m x 11m = 264m 2 $2500 16m x 11m = 176m 2 $1750 18m x 11m = 198m 2 $2100 17m x 12m = 204m 2 $2100 25m x 12m = 300m 2 $3000 21m x 13m = 273m 2 $2800 10m x 15m = 150m 2 $1600 10m x 15m = 150m 2 $1600 10m x 17m = 170m 2 $1695 25m x 20m = 500m 2 $3500 12m x 22m = 264m 2 $2700 378m 2 = $4000 573m 2 = $4500 2095m 2 = POA EXTRA CHARGES ELECTRICAL POWER CONNECTION 10amp $ 44.00 15amp $ 66.00 3 Phase Power POA Spotlight $ 55.00 CORNER SITES SURCHARGE - With 2 Frontages These sites attract a 10% corner fee loading. For all other hire requirements please contact the exhibition manager on 03 5794 1418 or 0468 370 975 All prices include GST DISCLAIMER - The contents of this brochure are general in nature and subject to changes. Floor plan for illustrative purposes only. Booth / Site sizes and configurations can change if necessary. Floor plan not to scale. Please check with Exhibition Manager if you require any further information.
EXHIBITOR APPLICATION / CONTRACT FOR DISPLAY LICENCE EXHIBITIOR DETAILS: Product Name Business Name ABN No. Business Address Postcode Business Telephone Mobile Website Contact Position Telephone Mobile Facsimile Email Product / Service Details Liquor License Required Exhibitors are only allowed to display and sell the specified products / services listed above. EXHIBITOR OPTIONS Desired Site Preference. Sites can only be allocated after receipt of application and deposit paid. 1st Choice No. Size Price $ 2nd Choice No. Size Price $ 3rd Choice No. Size Price TOTAL COST TO PARTICIPATE $ 50% Deposit with this Application NOW Date received / / Price $ 50% Balance due: 30/3/2018 Price $ TOTAL PAID Price $ EXTRAS (Includes GST) Corner sites 10% loading price Price $ Power Outlet 10amps $44.00 x Price $ Power Outlet 15amps $66.00 x Price $ 3 Phase Power POA $ Price $ Spotlight $55.00 x Price $ PAYMENT METHODS Please indicate method of payment Cheque Total Price Price $ Direct Deposit (Email or Fax Confirmation to us) Via EFT to: ANZ Bank Account Name: The Great Outdoor Expo BSB:013-661 Account No: 280879768 1) We wish to exhibit at The Mount Gambier Great Outdoor and 4X4 Expo and hereby apply for space indicated. 2) We have read and agree to abide by the Terms and Conditions. 3) We agree to pay the total cost as shown on the dates indicated including applicable GST and other charges incurred on our behalf. I, the exhibitor have read and fully understand the Terms and Conditions of participation and agree to comply with these conditions and agreed to pay the total of $ Confirming Signature X Print Name: Date / / Cancellation & Reduction of Space Policy: Space cancelled or reduced on or before 30/03/2018 will be charged a 50% service charge on the cost of the original space. The full contract price is due and payable and non-refundable for any space cancelled or reduced after the 30/03/2018. TO CONFIRM OR MAKE A SITE BOOKING EMAIL: info@greatoutdoorexpos.com.au PHONE: (03) 57941418 or 0468 370 975 FAX: 03 57941418 * PLEASE SIGN CONDITIONS ON TERMS AND CONDITIONS PAGE. OFFICE USE ONLY Stand Number: Deposit: $ / / Balance: $ / / Full Payment: $ / /
TERMS AND CONDITIONS 1. The EVENT name is The Mount Gambier Great Outdoor and 4X4 Expo. The ORGANISER of the event is The Great Outdoor and 4X4 Expo. The EXHIBITOR includes all employees, agents or contractors of the space applicant. The VENUE is Mount Gambier Showgrounds, Pick Avenue Mount Gambier, SA. The SITE is the area designated and allocated to the exhibitor for the purpose of display, demonstration and sale of products and/or services at the event. The AUTHORITIES include the Commonwealth of Australia, the State Government, Local government, and the Lessor or Venue Operator. The MOVE-IN is the time specified by the organiser for the exhibitors to set up displays prior to the opening of the event. The MOVE-OUT is the time specified by the organiser for exhibitors to dismantle and remove displays following the conclusion of the event. 2. APPLICATION FOR SPACE Application for space in the event shall be made using the application form. The form should be completed and returned to the organizer, who reserves the right to reject the application and shall not be required to provide any reasons for such refusal. When accepted by the organiser the application becomes a binding contract between the applicant and the organiser. The applicant ( exhibitor) agrees to exhibit and be bound by these conditions of exhibiting and the rules and regulations in this agreement. 3. SPACE ALLOCATION The site allocated to an exhibitor upon acceptance represents a licence to exhibit not a tenancy. The organiser reserves the right to alter the floor plan and configuration of any stand in the interests of the event at any time and shall only make a cost adjustment if the overall size of the stand is reduced. The organiser has the absolute discretion to allocate the site position to be used by the exhibitor. 4. EXHIBITS The exhibitor undertakes that they will at all times during the hours for which the event is open to the public have a representative of the exhibitor in attendance at their allotted site. The organiser makes no representations, warranties, and does not guarantee in any way the number of visitors to this expo, or the commercial success of any exhibitor. The organiser does not offer exclusivity for any products or services. The exhibitor shall be responsible for the conduct of any employee, agent, visitor, or guest of the exhibitor in the exhibit space. 5. GROUP DISPLAY AND SUBLETTING Exhibitors may not sub let their stand or assign rights or obligations without the written permission of the organiser. All products or services displayed on the stand must be those nominated at the time of application. 6. PAYMENT OF LICENCE FEE Following the payment of 50 percent of the total GST inclusive amount as deposit with this application the organiser will advise you of your acceptance or otherwise. The final payment is payable 21 days prior to the event. If the exhibitor breaches this agreement the deposit shall be forfeited. Late application may be accepted upon full payment of total including GST when booking site. 7. BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR If the exhibitor fails to meet the prescribed payment or fails to occupy all or part of the space allotted, the organiser reserves the right to re-let the space to another applicant and to recover damages. The organiser may agree to the cancellation of a licence at its sole discretion and in exceptional circumstances, upon payment to the organiser as follows: (a If notice of such cancellation is delivered to the organiser more than 28 days before the event 50 percent of all monies due. (b) If notice of such cancellation is delivered to the organiser less than 28 days before the exhibition, all monies due under this agreement, shall be payable, forthwith upon demand. 8. STAND LIMITS No part of the stand may protrude or extend beyond the allotted dimensions of the stand. 9. EXHIBITOR PROPERTY Although a security service will be furnished for the Expo, all of the exhibitor s property at the show shall be at the sole risk of the exhibitor and neither organiser nor the venue assumes any responsibility for damage to, loss, or theft of property belonging to the exhibitor, its agent, employees, business invitees, visitors or guests. All video and still photography of any show exhibit and/or exhibit staff will remain the property of the organiser for use in promoting current and future events or for use of any other purpose. 10. MOVE-IN AND MOVE-OUT All exhibitors shall adhere to the move-in and move-out conditions found in the exhibitors kit, which form an integral part of the event rules and regulations and shall be binding on the exhibitor. 11. HEALTH, FIRE, SAFETY, LIQUOR LICENCE AND OTHER LAWS All health, fire, safety, liquor laws and other laws, rules and regulations imposed by the organiser or the authorities must be strictly observed by the exhibitor. Copies of all appropriate regulations are available upon request from the organiser. 12. INSURANCE Third Party Claims (Public Liability) The exhibitor is responsible for all personal injury or damage to property arising in connection with the exhibitor s display area howsoever caused whether directly or indirectly, by him or any contractor, sub-contractor, servant, agent, licensee or invitee of his or any act or omission of any such person or by any exhibit, machinery or other article or thing if his in the possession of or use of him or employees or any agent, of his or (if erected by the exhibitor or contractor of his or his workmen or agents) by the stand fitting contractor. The exhibitor will indemnify the organiser in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The exhibitor must take out adequate insurance in respect of all such claims and produce the premium receipts on demand. Responsibility for Personal Injury and Demand to Property (Employers Liability). The organiser shall not be responsible for personal injury to the exhibitor or his employees, agents, invitees or licensees however caused nor for the loss or damage to exhibits or other property of the exhibitor, his employees, agents invitees and is accordingly advised to take out all necessary insurance, including product Insurance. All Policies must be for an amount of no less than $10 million dollars 13. EXCLUSION OF LIABILITY The organiser will not be liable to exhibitors in negligence. Exhibitors must indemnify the organiser and/or the venue operator against any loss which the organiser suffers as a result of any actions or claims brought against the organiser, including the organiser s legal costs of defending them, to the extent that they arise out of any act of default by exhibitors. Exhibitors specifically agree that this indemnity extends to claims, which allege that the organiser has been negligent or that the organiser is partly, or wholly responsible for another person s negligence. By signing this application form, exhibitors agree that to the extent allowed by law, the organiser s liability to the exhibitor for breach of any warranty implied by the Trade Practices Act is limited to an obligation to allow the exhibitor to exhibit without charge in the next event staged by the organiser in relation to the same or similar style event. 14. OPENING HOURS The organiser shall determine when the event shall be open to the exhibitors and the public and the organisers decision as to such hours shall be final and conclusive. 15. RIGHTS AND EXCLUSIONS The organiser shall have full power to interpret and to make or amend these Conditions of Participation provided that such amendments or additions do not operate to diminish the rights reserved for the exhibitor under this agreement and shall not operate to increase the liabilities of the organiser. In the event of the exhibitor infringing any of these Conditions of Participation the exhibitor will forfeit his site and all payments made by the exhibitor. The question of whether there is any infringement as aforesaid shall be solely a matter for the organiser. The organiser will use its best endeavors to ensure the supply of services mentioned herein but shall not be liable to the exhibitor for any losses, damages, or expenses arising out of any restriction or conditions total or partial failure of such services caused by strikes, riots, civil commotion, lockout, accident, force majeure, blackouts or any other cause beyond the control of the organiser. In the event of a total or partial failure of any service as a result of any of the above mentioned causes the exhibitor shall not be entitled to a refund of any monies paid by it nor shall it be relieved of the obligation to pay any amount due under this agreement nor shall the organiser be liable in any way for any expenditure or liability or losses including consequential loss incurred or sustained by the exhibitor. If the holding of the event is prevented or abandoned because of any of the occurrences referred to above the exhibitor shall not be entitled to a refund of any monies paid by it nor shall it be relieved of the obligation to pay any amount due under this agreement nor shall the organiser be liable in any way for any expenditure or liability or loss including consequential loss incurred or sustained by the exhibitor. If it becomes necessary to change the date or the venue of the event the organiser shall endeavor to reschedule it as near as practicable to the original dates and venue. The organiser shall not be liable in any way whatsoever for any expenses incurred by the exhibitors as a result of such changes. If it becomes necessary to cancel the event the organiser shall not be under any obligation to refund any monies paid by the exhibitor. The parties expressly agree that all the terms of this agreement are in the written document and neither has relied on any representation or warranty of the other in entering into this agreement. 16. GOVERNING LAWS These conditions shall be constructed in accordance with the laws of the State of Victoria and any dispute or court proceedings must be heard in the State of Victoria. 17. PRIVACY The Great Outdoor Expo acknowledges and respects your privacy. The information you provide is being collected by the organiser for the purpose of processing your registration or inquiry and for the Marketing and advertising of the Event. The provision of the information requested is voluntary. However, if you do not provide the information requested, we may be unable to process your registration or enquiry. Unless you have indicated otherwise, the organiser will provide information about you to third parties for the promotional purposes of this and subsequent relevant events. Signature X Required Print name Date / / We understand this application becomes a binding contract when accepted by the Organiser. We agree to abide by the above general information, rules and regulations, as well as all details outlined on the application form and Application Contract for Display Licence.