Request fr Qualificatins (Criteria Architect / Engineer) State f Ohi Standard Frms and Dcuments Administratin f Prject: Lcal Agency Prject Name Campus Security Enhancements Respnse Deadline 07-27-2017 2:00 PM lcal time Prject Lcatin Lrain Cunty Cmmunity Cllege Prject Number TBD City / Cunty Elyria / Lrain Prject Manager Ken Cllins Owner Lrain Cunty Cmmunity Cllege Cntracting Authrity Lcal Higher Educatin Delivery Methd Design-Build Prevailing Wages State N. f paper cpies requested (stapled, nt bund) 9 N. f electrnic cpies requested (PDF) 1 Submit the requested number f Statements f Qualificatins (Frm F110-330) directly t the LCCC Purchasing Office. Unless therwise nted in an addendum, respndents t this RFQ shall submit nine (9) paper cpies and ne (1) electrnic cpy n disc r thumb drive f their qualificatins cntaining all the requested infrmatin. Respnses must be received by July 27, 2017 at 2:00 P.M., Lcal Time, at the Purchasing Office at Lrain Cunty Cmmunity Cllege, PC Campana Rm 209, 1005 Nrth Abbe Rad, Elyria, OH 44035. DO NOT bind yur submittal with cil r GBC; staple nly, please, r 3-ring binder. Submit all questins regarding this RFQ in writing t Laura Carissimi at lcarissi@lrainccc.edu with the prject NAME included in the subject line (n phne calls please) NO LATER THAN July 18, 2017. Questins will be answered in the frm f Addenda, directly distributed t all registrants and invitees, as well as being psted t the LCCC webpage n a regular basis until the date published in the schedule included in this dcument. The name f the party submitting a questin will nt be included n the Q&A dcument. Prject Overview A. Prject Descriptin Lrain Cunty Cmmunity Cllege has received a capital apprpriatin fr the purpses f enhancing campus safety and security fr students, faculty and staff. Based n the recmmendatins in the Security Assessment Reprt, authred by SRMC, the fllwing categries f desirable imprvements have been identified: Enable additinal security camera lcatins per recmmendatins, via infrastructure assessment and enhancements Classrm dr lcks t allw fr ease f lcking frm inside the classrm Electrnic access functinality t building perimeter drs t allw campus-wide lck-dwn Windw film t bscure lines-f-sight and/r prvide ballistic prtectin Integratin and enhancement f multiple stand-alne mass-ntificatin systems and emergency cmmunicatin mdes The Security Assessment reprt will functin as a Prgram f Requirements (POR); the key excerpts fr this RFQ prcess are included in this dcument. The Cllege anticipates the develpment f at least tw (2) Design-Build prjects t address the imprvements utlined. At this time, the classrm dr lcks are perceived as being a straight-frward prject and can be issued quickly; this prtin f the prject may be funded lcally. The develpment f the remaining Design-Build prject(s) is perceived as a lnger timeframe; this prtin wuld be funded by the State apprpriatin and wuld therefre, require Cntrlling Bard release f funds fr implementatin. Participatin in the Encuraging Grwth, Diversity & Equity ( EDGE ) Prgram is encuraged, but is nt required by statute, nr included as an evaluatin criteria by the selectin cmmittee in the review f submittals. B. Scpe f Services At this time, the Cllege believes Design Build t be the mst apprpriate cnstructin prcurement methd fr the nature f the prject(s), and intends t cntract (1) Criteria Architect/Engineer (C-A/E) fr all the prjects types nted in Sectin A. Hwever, the Cllege reserves the right t engage multiple C-A/E services if in the best interest f the Cllege. F110-53-2015-OCT Publish Date: July 6, 2017 LCCC Page 1 f 5
Request fr Qualificatins (Criteria Architect / Engineer) cntinued Pursuant t ORC 153.694, prfessinal design firms selected t prvide C-A/E services shall nt prvide any A/E f Recrd services fr the prject fr which the prfessinal design firm was selected as the C-A/E. The selected Criteria Architect/Engineer ( C-A/E ), as a prtin f its required Scpe f Services and prir t submitting its prpsals, will discuss and clarify with the Owner and/r Cntracting Authrity, the cst breakdwn f the Architect/Engineer Agreement detailed cst cmpnents t address the Owner s prject requirements. As required by the Agreement, and as prperly authrized, prvide the fllwing categries f services: Cncept and Design Criteria, Best Value Selectin, Precnstructin, Cnstructin and Clseut. At this time, it is nt anticipated Additinal Services f any type, such as Schematic Design and Design Develpment, will be required. Refer t the Ohi Facilities Cnstructin Manual fr additinal infrmatin abut the type and extent f services required fr each. A cpy f the standard Agreement can be btained at the OFCC website at http://fcc.hi.gv. Fr purpses f cmpleting the Relevant Prject Experience Matrix in Sectin F f the Statement f Qualificatins (Frm F110-330), belw is a list f relevant scpe f wrk requirements fr this RFQ: 1. Infrastructure supprt fr enhanced security camera deplyment 2. Dr hardware slutins fr enhancing interir dr security 3. Dr hardware slutins fr enhancing perimeter, exterir drs t enable simultaneus electrnic lckdwn 4. Strategic applicatin f windw film t bscure lines-f-sight and/r prvide ballistic prtectin 5. Cmmn cntrl fr existing mass ntificatin systems, interir and exterir, and prbable enhancements f highlighted cmpnents. Current cmpnents f LCCC systems: LiveSafe Mbile App Text Alert System Lynx Desktp Alerts Federal Signal exterir siren Internal PA system (sme utilizatin f address panels in Fire Prtectin) Interir message screens - LCD Electrnic message bards at Abbe Rd. entry drives 6. Experience with the State f Ohi Design Build prcess, and its dcuments, the phases f which are nted belw and detailed in the State f Ohi OFCC dcument M110-53, Exhibit B Criteria A/E Scpe f Services (Design-Build Prject), Articles 1-5: Basic Services Cncept and Design Criteria Includes estimating f prjected csts fr budgeting by the Owner Best Value Selectin Assist in develpment, preparatin and issuance f Request fr Qualificatins [RFQ(s] fr selectin prcess f a Design-Build firm fr the identified prject types and supprt the Cllege s evaluatin cmmittee in the determinatin f a shrt-list fr the Request fr Prpsal phase Assist in develpment, preparatin and issuance f Request fr Prpsals [RFP(s] fr selectin f a Design-Build firm fr the identified prject types and supprt the Cllege s evaluatin cmmittee in the determinatin f a recmmendatin Assist in the submittals required fr the Ohi Cntrlling Bard and assisting the Owner with same Precnstructin Services Cnstructin and Clseut supprt t the Cllege F110-53-2015-OCT Publish Date: July 6, 2017 LCCC Page 2 f 5
Request fr Qualificatins (Criteria Architect / Engineer) State f Ohi Standard Frms and Dcuments C. Funding / Estimated Budget Ttal Prject Cst $1,075,000 State Funding $1,000,000 (current entire apprpriatin) Cnstructin Cst $TBD Other Funding $75,000 currently allcated Estimated A/E Fee TBD% t % NOTE: The C-A/E fee fr this prject includes all prfessinal design services, and cnsultant services necessary fr prper cmpletin f the C-A/E Basic Services fr the successful cmpletin f the prject, including but nt limited t: preparatin / review and verificatin f the Prgram f Requirements, validatin f existing site cnditins (but nt subsurface r hidden cnditins), preparatin f cst estimates and design schedules fr the prject. Fees may be negtiated and allcated fr Additinal Services (e.g., creatin f a Prgram f Requirements, extensive evaluatin r validatin f site cnditins, extensive pre-design investigatins, cde-required special inspectin and testing, Quality Assurance testing during the cnstructin perid, and testing due t unfreseen cnditins). D. Services Required (see nte belw) E. Anticipated Schedule Primary Architecture r Engineering Prfessinal Services Start 10 / 17 Secndary Security Design and Engineering Cnstructin Ntice t Prceed TBD / yy Technlgy Design and Engineering Substantial Cmpletin f all Wrk TBD / yy Prfessinal Services Cmpleted TBD / yy F. EDGE Participatin Gal Others Other Discipline(s) as determined by need Percent f initial TOTAL C-A/E Fee TBD% NOTE: The primary C-A/E shall be (1) a registered architect hlding a license and certificate f authrizatin issued by the Ohi Architects Bard pursuant t ORC Chapter 4703, (2) a landscape architect hlding a license and certificate f authrizatin issued by the Ohi Landscape Architects Bard pursuant t ORC Chapter 4703, r (3) a prfessinal engineer r prfessinal surveyr hlding a license and certificate f authrizatin issued by the Ohi Engineers and Surveyrs Bard pursuant t ORC Chapter 4733. G. Evaluatin Criteria fr Selectin Demnstrated ability t meet Owner s prgrammed prject visin, scpe, budget, and schedule n previus prjects. Previus experience cmpatible with the prpsed prject (e.g., type, size). Relevant past wrk f prspective firm s prpsed cnsultants. Past perfrmance f prspective firm and its prpsed cnsultants. Qualificatins and experience f individuals directly invlved with the prject. Prpser s previus experience (numbers f prjects, sizes f prjects) when wrking with its prpsed cnsultants. Specificatin writing credentials and experience. Experience and capabilities f creating r using Critical Path Methd (CPM) schedules and f using CPM schedules as a prject management resurce. Apprach t and success f using partnering and Alternative Dispute Reslutin. Prximity f prspective firms t the prject site. Prpser s apparent resurces and capacity t meet the needs f this prject. The selected C-A/E and all its cnsultants must have the capability t use the Internet within their nrmal business lcatin(s) during nrmal business hurs. H. Submittal Instructins and Selectin Schedule Firms are required t submit the current versin f Statement f Qualificatins (Frm F110-330) custmized fr this prject. Yu are NOT required t cmplete Sectin H, 34c and 34d relating t EDGE. Thse pages are shwn with strike-thru. Yur submittal shuld als cntain letters f reference; these are part f the Evaluatin Criteria as nted n the Rating Frm. Electrnic submittals shuld be cmbined int ne PDF file named with the prject NAME listed n the RFQ and yur firm s name. Use the print feature f Adbe Acrbat r similar sftware fr creating a PDF rather than using a scanner. If F110-53-2015-OCT Publish Date: July 6, 2017 LCCC Page 3 f 5
Request fr Qualificatins (Criteria Architect / Engineer) cntinued pssible, please reduce the file size f the PDF. In Acrbat, g t Advanced, then PDF Optimizer. Als, please label the CD, DVD r thumb-drive with bth the prject and firm name. Paper cpies f the Statement f Qualificatins shuld be stapled r in r 3-ring binder nly. D nt use special bindings r cverings f any type. Cver letters and transmittals are accepted but nt necessary. Respnses must be received by July 27, 2017 at 2:00 P.M., Lcal Time, at the Purchasing Office at Lrain Cunty Cmmunity Cllege, PC Campana Rm 209, 1005 Nrth Abbe Rad, Elyria, OH 44035. Facsimile cpies f the Statement f Qualificatins will nt be accepted. Firms are requested t identify prfessinal registratins, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any ther apprpriate design and cnstructin industry credentials. Identify that infrmatin n the resume page fr individual in Blck 22, Sectin E f the F110-330 frm. The fllwing schedule has been determined fr the selectin f the Criteria A/E: Estimated Schedule fr Security AE selectin Invitatins sent t RFQ library AE firms 7/6/2017 Campus Walk thru (tentative) 7/13/2017 Last Questins accepted 7/18/2017 Last Addendum issued 7/20/2017 RFQ's due 2:00 PM 7/27/2017 Shrt list determinatin/annuncement 8/10/2017 Interview 1 f shrt-listed respndents by Cmmittee 8/17/17; 11am -12 pm Interview 2 f shrt-listed respndents by Cmmittee 8/17/17; 12:30-1:30 pm Interview 3 f shrt-listed respndents by Cmmittee 8/17/17; 2-3 pm Selectin Cmmittee finalizes ranking f shrt-list 8/25/2017 Bard Agenda item t administratin 9/7/2017 LCCC Bard f Trustees Apprval f Recmmended Ranking f Shrt listed AE 9/21/2017 Cntract negtiatin cmplete; bth parties have signed and is reviewed by AG 10/19/2017 Please nte the pre-determined shrt-list interview date and times. In submitting yur Qualificatins, yu are cnfirming that yur firm/team will be available fr any f the pre-determined times. This is critical t the timely prgress f the prcess, and t insure the cmmittee recmmendatin is n the September District Bard f Trustees agenda. Yur accmmdatin is appreciated. F110-53-2015-OCT Publish Date: July 6, 2017 LCCC Page 4 f 5
Criteria Architect/Engineer Selectin Rating Frm State f Ohi Standard Frms and Dcuments Prject Name LCCC Campus Security Enhancements Prpser Firm Prject Number TBD City, State, Zip Selectin Criteria Value Scre 1. Primary Firm Lcatin, Wrklad and Size (Maximum 10 pints) a. Prximity f primary/lead firm t prject site b. Amunt f fees awarded by Cntracting Authrity in previus 24 mnths c. Number f licensed prfessinals 2. Primary Qualificatins (Maximum 30 pints) Less than 50 miles 5 50 miles t 100 miles 3 Mre than 100 miles 1 Less than $250,000 2 $250,000 t $500,000 1 Mre than $500,000 0 Less than 3 prfessinals 1 Mre than 3 prfessinals 3 a. Prject management lead Experience / ability f prject manager t manage scpe / budget / schedule / quality b. Prject criteria design lead Experience / creativity f criteria designer t dcument wner s visin and requirements c. Technical staff Experience / ability f technical staff t create accurate and cmplete design criteria 3. Key Cnsultant Qualificatins (Maximum 20 pints) a. Key discipline leads Security Design & Engineering b. Key discipline leads Technlgy Design & Engineering 4. Overall Team Qualificatins (Maximum 10 pints) a. Previus team cllabratin b. Team rganizatin 5. Overall Team Experience (Maximum 30 pints) a. Previus team perfrmance b. Experience with similar prjects / delivery methds c. Budget and schedule management d. Knwledge f Ohi Capital Imprvements/Design- Build prcess, frms and Cntrlling Bard prcess Experience / ability f key cnsultants t perfrm effectively and cllabratively Experience / ability f key cnsultants t perfrm effectively and cllabratively Less than 2 sample prjects 0 2 t 5 sample prjects 2 Mre than 5 sample prjects 5 Clarity f respnsibility / cmmunicatin demnstrated by table f rganizatin 0-5 Past perfrmance as indicated by evaluatins and letters f reference Less than 2 prjects 0-3 2 t 5 prjects 4-6 Mre than 5 prjects 7-10 Perfrmance in cmpleting prjects within riginal cnstructin budget and schedule 0-5 Less than 2 prjects 0-1 2 t 5 prjects 2-3 Mre than 5 prjects 4-5 Max = 3 Subttal Ntes: Evaluatr: Name Signature Date F110-53 -2015-OCT Publish Date : July 6, 2017 LCCC Page 5 f 5