City of Sierra Madre Memorandum To: From: Honorable Mayor and Members of the City Council Elaine I. Aguilar, City Manager EA Date: Subject: City Manager s Report CITY MANAGER NEXT UPCOMING MEETINGS All meetings will be held in City Council Chambers at City Hall unless otherwise noted. The agenda for each meeting will be posted 72 hours prior to the meeting at City Hall and on the City s website at www.cityofsierramadre.com Monday, July 18 Community Services Commission 6:30 pm Wednesday, July 20 Energy, Environment, and Natural Resources Commission 7:00 pm Thursday, July 21 Planning Commission 7:00 pm COMMUNITY EVENTS TO NOTE July 17 Summer Concert In the Park: Cash Up Front (Johnny Cash Tribute) July 22 Family Movie Friday: Toy Story 3 July 24 Summer Concert In the Park: Peter Kavanaugh Quartet (Jazz) July 31 Summer Concert In the Park: Gem City Cats (Big Band Jazz) August 5 Family Movie Friday: Goosebumps August 7 Summer Concert In the Park: Rock This Town (Elvis Tribute) August 12 Family Movie Friday: Zootopia August 14 Summer Concert In the Park: Pat O Brien & Priests of Love (Blues & Rock) UPCOMING COMMISSIONER VACANCIES INTERESTED INDIVIDUALS PLEASE APPLY There are five commissioners or board members that will complete their terms on June 30, 2016, resulting in a number of vacancies. Applications for these commissions or boards are available at City Hall or on the City s website at www.cityofsierramadre.com. Completed applications should be submitted to the City Manager s Office.
City Managers Report Page 2 of 5 The following commissions or boards currently have vacancies: Community Services Commission One (1) Vacancy Senior Community Commission Two (2) Vacancies Library Board of Trustees One (1) Vacancy - Deadline to Apply is July 22 Planning Commission One (1) Vacancy Deadline to Apply was July 12 Note: The City Council is scheduled to consider appointments to the Library Board of Trustees and Planning Commission at the July 26 th meeting. UPCOMING COUNCIL MEETING ITEMS Please note, this is staff s best estimate of the scheduling of future agenda items. This schedule is subject to revision as agenda items may be rescheduled to a future meeting, and are occasionally moved forward. Items may be rescheduled due to staff needing additional time to complete an item, too many items on a single agenda, or other issues impacting scheduling. Items are not listed in the order that they will appear on the Council s agenda. Additionally, agenda items are occasionally dropped from the list. (Agenda items are only deleted when it is a staff generated item that is no longer necessary, or if a Council Member withdraws a requested item.) Lastly, the Mayor determines the scheduling and order of agenda items. 26-Jul Presentation San Gabriel Valley Municipal Water District Strategic Plan - Presented by Tom Love 26-Jul Presentation Water Conservation Update & Monthly Water Quality Report 26-Jul Consent Resolution amending CalPERS Resolution 14-48 26-Jul Consent Resolution regarding water system computerized hydraulic model 26-Jul Consent Emergency replacement of North Michillinda water main 26-Jul Consent Approval of Parcel Map # 73420 - Heritage Housing Partners 26-Jul Consent Warrants 26-Jul Consent Budget Document 26-Jul Discussion Improving Community Communications (carry over from 7/12 meeting) 26-Jul Discussion Consideration of Appointment to Planning Commission & Library Board of Trustees 13-Sep Discussion Revenue Committee Report 13-Sep Consent Resolution Granting Easements to Southern CA Edison 13-Sep Consent Warrants 13-Sep Public Hearing Additional R-1 Zone Amendments 13-Sep Public Hearing Public Facilities Fees Update 13-Sep Discussion Information Technology Master Plan (carry over from 7/12 meeting) 13-Sep Discussion Water Utility Capital Project 20 year Report 13-Sep Discussion Update regarding City's Investment Portfolio (Strategic Plan 5/2015) 13-Sep Discussion Consideration of Solicitation Regulation 26-Sep Presentation Water Conservation Update & Monthly Water Quality Report 26-Sep Consent Conflict of Interest Disclosure Categories 26-Sep Consent Consideration of Resolution Authorizing the Destruction of Obsolete Files 26-Sep Consent Approve Plans & Specs, Approval to Bid Phase II 26-Sep Consent Award of Bids (Phase I) Water Mains
City Managers Report Page 3 of 5 26-Sep Consent Warrants 26-Sep Public Hearing Consideration of Ordinance for Group Homes 11-Oct Consent Warrants 11-Oct Public Hearing California Building Code and California Fire Code Updates 11-Oct Discussion Unbudgeted Budget Requests 11-Oct Discussion Library Facility Master Plan 11-Oct Discussion Planning for California minimum wage increase 11-Oct Discussion Water Rate Study COMMUNITY SERVICES DEPARTMENT CONCERTS IN THE PARK The next summer concert is Cash Up Front on Sunday, July 17 th and is sponsored by the Sierra Madre Community Foundation. ART SHOWS Walter Jack Savage s display his artwork in Sierra Madre City Hall starting Tuesday, July 12. The paintings will remain on display until the first week in September. SUMMER FUN IN THE PARK Tuesday and Thursday Summer Fun programs have been going well and attendance continues to be approximately 15 to 22 kids, not including adults. SENIOR EVENTS Blood pressure testing was made available at the Hart Park House on July 12 th. Sing-a-long events will be happening on July 14 th with the theme of Patriotic Songs. SENIOR EXCURSIONS The July 20 th excursion is to the Lake Arrowhead Queen. Participants will ride in the enclosed Lake Arrowhead Queen paddlewheel boat and enjoy a close up look at the lakefront homes and learn about the history of the lake. This trip is sold out with 45 participants and 14 on the waiting list. The August 25 th excursion is to the Queen Mary. Participants will take the Glory Days Tour and lunch is included at the Promenade Café. Reservations starts this week. LIBRARY SERVICES ONE CITY ONE BOOK The quintessential baseball novel The Natural by Bernard Malamud is this year s One Book One City selection. Stop by the library to check out a copy and join the fun. Our next special OCOB event is tour of Dodger stadium on July 16 th -- a few spaces are still available, contact the library for more information. On July 19 th we have L.A. Dodgers team historian Mark Langill giving a talk at the library.
City Managers Report Page 4 of 5 PLANNING & COMMUNITY DEVELOPMENT PLANNING COMMISSION MEETING The July 21, 2016 Planning Commission is canceled. The next scheduled meeting is Thursday, August 4, 2016 at 7:00 pm. STONEGATE The Planning and Community Preservation Department is continuing to review the resubmitted applications for Hillside Development Permits and Conditional Use Permits for properties within the Stonegate development. The Department received resubmittals the week of May 9, 2016 consisting of Lots 7, 21, and 22, and resubmittals the week of June 6, 2016 for Lots 1 and 2. The plans will be reviewed by staff to determine if the applications are complete and to confirm if staff comments were addressed since the last submittal prior to being scheduled before the Planning Commission at a noticed public hearing. The Department did not receive any new applications or resubmittals the week of July 11, 2016. PLANNING & BUILDING AND SAFETY ACTIVITY The Planning and Community Preservation Department is currently processing 35 development applications. POLICE DEPARTMENT BUSINESS WATCH MEETING Business Watch is a crime prevention program, which enlists the active participation of business owners in cooperation with law enforcement to reduce crime in their communities. On July 13, 2016, officers from the Sierra Madre Police Department hosted a Business Watch Meeting for the business owners in the city. The meeting was held in City Hall Council Chambers. PUBLIC WORKS STREET PROJECT KICKED OFF Staff met with design engineers from Willdan this morning to kick off the design phase of this year s street resurfacing project. As noted in the City Council report awarding the design contract, the project will encompass all of Skyland Drive, all of Idle Hour Lane, and West Grand View, from Michillinda to North Hermosa. Also included in the design contract is the entire length of Sierra Place, however due to the need to replace the leaking water main in Sierra Place, construction of street resurfacing will likely be delayed. SEWER PROJECT STARTED Staff has initiated the design phase of this year s sewer maintenance project by contacting Willdan for a price to provide the written technical specifications for the project. The Willdan specification work, estimated at $900 - $1,000 will be combined with staff generated general specifications and bid documents and issued for bids. The project is to involve lining 12 sections of 8 inch pipe comprising a total of 2,785 linear feet of sewer main. The estimated cost of the work is $111,350. The project scope includes correction of the top 12 sewer defects identified in the Sewer System Management Plan.
City Managers Report Page 5 of 5 NORTH MICHILLINDA WATER MAIN FAILS Much in the same way that the old main in Skyland Drive recently failed, the old 5 main in the 450 block has reached the end of its useable life. Over the two days of July 7-8 staff repaired 7 leaks in the 450 block. Since May 1, there have been 25 leaks in that section of pipe. A visit to the site today reveals a stand of traffic cones placed to guard a plate covering one excavation, other excavations have been backfilled but not compacted, out of concern that the compaction process will cause additional leaks in the fragile paper thin pipe. An item has been placed on the July 26 th agenda requesting approval on an emergency basis of at least the 450 block main, if not the adjacent 400 block as well, which is beginning to demonstrate the same decrepitude.