TERMS OF REFERENCE FOR THE RECRUITMENT OF A CONSULTANCY FIRM TO PREPARE THE CONDITIONS OF SERVICE AND TERMINAL BENEFITS OF THE PRESIDENT OF THE ECOWAS BANK FOR INVESTMENT AND DEVELOPMENT (EBID) MARCH, 2018
I. INTRODUCTION OF EBID The ECOWAS Bank for Investment and Development (EBID) is an international financial institution that belongs to the fifteen Member States of ECOWAS namely, Benin, Burkina- Faso, Cape Verde, Côte d'ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo. The Bank emerged from the transformation in 1999 of the ECOWAS Fund for Cooperation, Compensation and Development (ECOWAS Fund) into a Holding company namely, the ECOWAS Bank for Investment and Development (EBID) with two subsidiaries that is, the ECOWAS Regional Development Fund (ERDF) and the ECOWAS Regional Investment Bank (ERIB). However, by virtue of Decision A/DEC.3/06/06 dated 14 June 2006, ECOWAS Heads of State and Government reorganized the Holding company into one entity following the extinction of the erstwhile subsidiaries. As a result, EBID comprises two operational windows for the public and private sectors respectively. The authorized capital of EBID is in the amount of one billion Units of Accounts (UA) comprising one billion (1 000 000 000) shares with a nominal value of one thousand Units of Accounts (UA1000). The called up capital is in the amount of UA392 741 332. The objectives of the Bank as defined in Protocol A/P2/12/01 which serves as the Articles of Association are: to contribute to attaining the objectives of ECOWAS by supporting projects that foster regional integration, infrastructure or any other development project in the public and private sectors; assist in the development of the Community through the financing of special programmes by virtue of specialized windows. Governance: In line with the Articles of Association of EBID, the decision-making bodies of the Bank are the following: Board of Governors: which is the highest decision-making body and has broad powers regarding control, management, operations and the administration of the Bank. The substantive members of the Board of Governors are Ministers of Finance of ECOWAS Member States. Board of Directors: comprises ten (10) members including the President of the Bank who is also the Chairman of the Board. Terminal Benefits of the President of EBID Page 1
Management: The President of EBID is responsible for the day-to-day management of the Bank. He is assisted by two Vice-Presidents. One is in charge of Finance and Corporate Services and the other in charge of Operations (organizational chart attached as annex 1). The President and Vice-Presidents are appointed for a tenure of four (4) years renewable once. II. OBJECTIVES OF THE MISSION Within the framework of attracting talented, experienced and highly educated West African professionals to show interest in heading the ECOWAS Bank for Investment and Development (EBID), the Bank plans to contract the services of a very reputable Consultancy firm, to assist in proposing a new set of conditions of service for the President of EBID in particular, the terminal benefits attached to the office in line with best practice in similar regional financial international organizations. III. TASKS TO BE PERFORMED BY THE CONSULTING FIRM The main tasks assigned the consultancy firm shall be to: (a) Produce a comparative study of best practice in similar international financial institutions with regard to the conditions of service of the head of each institution in particular terminal benefits; (b) Recommend the best scenario for EBID taking into consideration sustainable projections relating to the Bank s financial situation in the immediate, medium and long term. IV. EXPECTED OUTCOMES The Consultant shall produce the following reports in (English and French) versions including the work methodology applied, tools and evaluation procedures: The report on the comparative study of trends in the conditions of service in particular terminal benefits for heads of international financial institutions; The summary report of the best possible scenario recommendations for EBID with sustainable proposals taking into account the Bank's financial situation in the short, medium and long term. N.B: One original copy of these confidential reports shall be forwarded directly to the President of EBID in French and English Terminal Benefits of the President of EBID Page 2
V. ELLIGIBILITY CRITERIA Prospective consultancy firms should meet the following criteria: Should be of high international repute as regards providing consultancy services for international institutions with respect to conditions of service for the head of such institutions including terminal benefits; Should have not less than five (5) year working experience; Show proof of relevant experience in providing advisory services relating to conditions of service and terminal benefits for international civil servants in multilateral financial institutions or similar fields; Must have discharged their fiscal obligations to their own country in terms of taxes, social security obligations and contribution to retirement funds; Must have bilingual (English/French) specialized staff; Must have implemented similar complex tasks. VI. SUBMISSION OF TENDERS FROM CONSULTANTS Bidders shall present two separate envelopes: The technical tender shall include all the information required for the evaluation of the bid in particular: Introduction of the consultancy firm (type of business activity, address, location, area of activity, structure, professional references, membership of a network, performance bonds, etc.); Work methodology and work plan proposed; Schedule and timeline for the implementation of tasks; Organization of the team, curricula vitae and copies of the qualifications of consultants; Terminal Benefits of the President of EBID Page 3
Proof of discharge of social security obligations; Tax clearance certificate; Proof of membership of an international network. The financial proposal shall include: Forwarding letter; A financial proposal showing estimated fees and expenses. Tax should not be included in the financial proposal. Furthermore, the financial tender should include all fees, (honorarium, reimbursable expenses and other outlays). The terms of the contract signed shall not be revised during the implementation phase. The two envelopes shall be put in one big envelope on which tender for the selection of a consultancy firm to prepare conditions of services should be clearly marked. EBID reserves the right to scrutinize all information provided and disqualify any bidder who may have provided erroneous or incomplete information. VII. CRITERIA FOR THE PROCESSING OF TENDERS The criteria for processing of the technical bid are as follows: N CRITERIA FOR THE ASSESSMENT OF CONSULTANCY FIRMS Points 1. The firm s/bureau s experience in conducting comparative studies of conditions of service of heads of international financial organizations in Africa including references from previous clients (performance bonds) 35 2. Methodology and work plan 20 3. Key personnel responsible for drafting terms of service 35 4. Language ability 10 Total number of points 100 Only technical tenders scoring 70% and above shall be considered for the mission. Terminal Benefits of the President of EBID Page 4
VIII. DATE AND PLACE FOR THE SUBMISSION OF APPLICATIONS The deadline for the submission of applications is 13 April 2018 at 5 p.m. Tenders shall be submitted in triplicate (one original and two copies) in English and French to the following address: ECOWAS BANK FOR INVESTMENT AND DEVELOPMENT Secretariat of the Vice-President, Finance and Corporate Services Room 1016G 128, Bd. du 13 Janvier BP 2704 Lomé Togo - E-mail : bidc@bidc-ebid.org Telephone: (228) 22 21 68 64 Tenders forwarded by fax and electronic mail shall not be accepted. No tender shall be accepted after the last date for the submission of tenders. EBID reserves the right not to reply to any tender Terminal Benefits of the President of EBID Page 5