AGENDA FOR THE REGULAR MEETING OF COUNCIL TO BE HELD MONDAY, APRIL 9, 2018 6:30 p.m. EMERGENCY SERVICES BUILDING 300-8 TH AVENUE NW CALL TO ORDER INTRODUCTION OF LATE ITEMS a) b) A. AGENDA APPROVAL Pg.1-5 Recommended Motion: THAT the agenda for the April 9, 2018 Council meeting be approved as submitted/amended B. MINUTES Pg. 6 1. Minutes of March 26, 2018 Regular Meeting of Council Pg. 7-12 Recommended Motion: THAT the Minutes of March 26, 2018 Regular Council Meeting be adopted as amended/submitted. C. DELEGATIONS, PETITIONS, PRESENTATIONS Pg. 13 D. BUSINESS ARISING FROM THE MINUTES Pg. 14 Page 1 of 75
Agenda Regular Council Meeting April 9, 2018 Page 2 E. UNFINISHED BUSINESS Pg. 15 1. Outstanding Actions from Council Resolutions Pg. 16-18 List updated April 9, 2018 Recommended Motion: THAT the Outstanding Action on Resolutions report be received for information. F. REPORTS FROM COUNCIL Pg.19 1. Mayor Hamling 2. Councillor Heppner 3. Councillor Mueller 4. Councillor Tobey 5. Councillor Zeleznik Recommended Motion: THAT the Council reports be received for information. G. BYLAWS Pg. 20 ADOPTION 1. Fees and Charges Bylaw 632-9, 2018 (Campground Fees) Pg. 21-22 Recommended Motion: THAT Fees and Charges Bylaw 632-9, 2018 be finally adopted. Page 2 of 75
Agenda Regular Council Meeting April 9, 2018 Page 3 H. NEW BUSINESS Pg. 23 1. Personnel Policy - Policy P.8 Report from CAO Pg. 24-26 Recommended Motion: THAT the report dated April 9, 2018 entitled Personnel Policy P.8 be received for information; AND THAT the revisions to Personnel Policy P.8 Alcohol/Drug Abuse to incorporate regulations pertaining to the use of cannabis be approved. 2. 2018 Budget Pg. 27-50 Report from CAO Recommended Motion: THAT the reported dated April 9, 2018 entitled 2018 Budget be received for information; AND THAT the 2018 operating budget in the amount of $4,448,480 be approved as follows: General Operating $2,511,410 (including a $1,033,640 tax levy) Water $ 650,210 Sewer $ 433,760 Hot Springs $ 853,100 AND THAT the 2018 capital budget in the amount of $1,737,050 be approved as follows: General Capital $1,201,800 Water Capital $ 417,300 Sewer Capital $ 45,450 Hot Springs $ 72,500 Page 3 of 75
Agenda Regular Council Meeting April 9, 2018 Page 4 3. Nakusp and Area Community Forest- 2017 Financial Statements Pg. 51-66 Report from CAO Recommended Motion: THAT the report dated April 9, 2018 from the CAO entitled Nakusp and Area Community Forest- 2017 Financial Statements be received for information. AND THAT Council accept the NACFOR 2017 Audited Financial Statements. I INFORMATION ITEMS Pg. 67 1. Mr. Andy Hayward- Letter concerning the roll-out of the next generation (5G) Pg. 68-69 of Microwave Wireless Technology. Recommended Motion: THAT Items I1 be received for information, and that item be brought forward for discussion. J. INQUIRIES BY COUNCIL OF ADMINISTRATION Pg. 70 K. NOTICE OF MOTION Pg. 71 L. QUESTIONS FROM THE PRESS OR PUBLIC Pg. 72 M. NOTICE OF INCAMERA Pg. 73 Recommended Motion THAT in accordance with Section 90(1)(e) Land a closed meeting of Council be convened; AND THAT persons other than Council members and municipal officers be excluded from the meeting. Page 4 of 75
Agenda Regular Council Meeting April 9, 2018 Page 5 N. ITEMS BROUGHT FORWARD FROM INCAMERA Pg. 74 O. ADJOURNMENT Pg. 75 Recommended Motion: THAT the April 9, 2018 Council meeting be adjourned at PM. Page 5 of 75
Item B COVER SHEET MINUTES STAFF RECOMMENDATION(S): That the following Minutes be approved as submitted/amended. 1. Regular Meeting March 26, 2018 Page 6 of 75
Item B1 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD Monday, March 26, 2018 EMERGENCY SERVICES BUILDING 300 8 TH AVENUE NW, NAKUSP Present were: Mayor Councillors Absent: Staff Karen Hamling Len Heppner Bill Tobey Tom Zeleznik Ulli Mueller Laurie Taylor, Chief Administrative Officer Terry Welsh, Director of Recreation & Parks Terry Warren, Fire Chief Gallery Press - 2 Public - 0 CALL TO ORDER Mayor Hamling called the meeting to order at 6:30 p.m. INTRODUCTION OF LATE ITEMS Nil A. AGENDA APPROVAL Moved by Councillor Heppner Seconded by Councillor Tobey R76/18 THAT the agenda for the March 26, 2018 Council meeting be approved as submitted. Carried Page 7 of 75
Minutes Regular Council Meeting March 26, 2018 Page 2 B. MINUTES 1. Minutes of March 12, 2018 Regular Meeting of Council Moved by Councillor Heppner Seconded by Councillor Tobey R77/18 THAT the Minutes of March 12, 2018 Regular Council Meeting be adopted as submitted. Carried C. DELEGATIONS, PETITIONS, PRESENTATIONS 1. LandInfo Technologies Andre Van den Berg, Project Manager Progress report on asset management planning initiative and tasks completed under the FCM Municipal Asset Management Program (MAMP) Has been working with Warren Leigh since the fall of 2016 on this project. Deliverables: GIS tracking of all tangible assets water, sewer, storm, roads and buildings; and Preliminary State of Infrastructure Report - Phase 1 of three phase process. Phase 2 is to refine the state of infrastructure reports and set priorities will be done by Peer=to-Peer meetings RFP is expected within next month. Phase 3 is to finalize the Asset Management Plan D. BUSINESS ARISING FROM THE MINUTES Nil E. UNFINISHED BUSINESS 1. Outstanding Actions from Council Resolutions List updated March 26, 2018 Moved by Councillor Heppner Seconded by Councillor Zeleznik R78/18 THAT the Outstanding Action on Resolutions report be received for information. Carried Page 8 of 75
Minutes Regular Council Meeting March 26, 2018 Page 3 F. REPORTS FROM ADMINISTRATION 1. Public Works February 16, 2018 to March 15, 2018 2. Director of Recreation and Parks November 22, 2017 March 20, 2018 Mayor noted a meeting had been held March 26 with the Downtown Revitalization Committee. A public meeting will be held in April Moved by Councillor Heppner Seconded by Councillor Zeleznik R79/18 THAT the Administration reports be received for information. Carried G. BYLAWS THREE READINGS 1. Fees and Charges Bylaw 632-9, 2018 (Campground Fees) Report from Director of Recreation and Parks Moved by Councillor Heppner Seconded by Councillor Tobey R80/18 THAT Fees and Charges Bylaw 632-9, 2018 be read a first, second and third time. Carried FIRST AND SECOND READINGS 2. Rezoning & OCP amendment 1601-13 th Ave NW - Coates Report from CAO Moved by Councillor Heppner Seconded by Councillor Zeleznik R81/18 THAT the report dated March 26, 2018 from the CAO entitled rezoning & OCP Amendment -1601 13th Avenue NW - Coates be received for information; AND THAT the Rezoning and OCP Amendment Application to amend the Village of Nakusp Zoning Bylaw No. 614, 2008 by changing the zoning classification of Lot 1 District Lot 397 Kootenay District Plan NEP62896 (PID 024-268-305), located at 1601 13th Avenue NW, Nakusp, BC from R4 - Comprehensive Residential to Ml - Light Industrial and to amend the Village of Nakusp Official Community Plan Bylaw No. 612, 2007 by changing the land use designation of Page 9 of 75
Minutes Regular Council Meeting March 26, 2018 Page 4 Lot 1 District Lot 397 Kootenay District Plan NEP62896 (PID 024-268-305), located at 1601 13th Avenue NW, Nakusp, BC from R4 - Comprehensive Residential to Ml - Light Industrial be considered by Council; AND the Rezoning Bylaw and OCP Amendment Bylaws be forwarded to a Public Hearing for further consideration. Carried 2(a) Bylaw No. 612-10, 2018- Land Use Designation Change Coates 1601 13 th Avenue NW R82/18 Moved by Councillor Heppner Seconded by Councillor Tobey THAT Bylaw No. 612-10, 2018 be read a first and second time. Carried R83/18 2(b) Bylaw No. 614-21, 2018 Rezoning Coates 1601 13 th Avenue NW Moved by Councillor Heppner Seconded by Councillor Tobey THAT Bylaw No. 614-21, 2018 be read a first and second time. Carried ADOPTION 3. NACFOR Legacy Fund Amendment Bylaw No. 653-1, 2018 Moved by Councillor Heppner Seconded by Councillor Tobey R84/18 THAT NACFOR Legacy Fund Amendment Bylaw No. 653-1, 2018 be adopted. Carried Page 10 of 75
Minutes Regular Council Meeting March 26, 2018 Page 5 H. NEW BUSINESS 1. Cannabis Regulations Report from CAO Moved by Councillor Tobey Seconded by Councillor Zeleznik R85/18 THAT the report dated March 26, 2018 entitled Cannabis Regulation be received for information; AND THAT staff be directed to seek public input by means of a survey on what regulations the Village should enact pertaining to cannabis. Carried I. INFORMATION ITEMS 1. Nakusp & Area Bike Society Advising they received rural dividend funding - thank you for letter of support 2. Richard Cannings, MP Health & Fitness Day resolution 3. Marg Schultz Thank you for keeping Pride Week 4. Honorable Carole James, Minister of Finance Reply to letter on cannabis revenue sharing 5. Mayor, City of Maple Ridge to Minister of Finance Impact of the cost of the Employer Health Tax will have on municipalities Moved by Councillor Heppner Seconded by Councillor Zeleznik R86/18 THAT Items I1 to I5 be received for information and that item I5be brought forward for discussion. Carried Employer Health Tax Moved by Councillor Tobey Seconded by Councillor Heppner R87/18 THAT a letter be sent to the Minister of Finance regarding the negative impact the Employer Health Tax will have on local governments. Carried Page 11 of 75
Minutes Regular Council Meeting March 26, 2018 Page 6 J. INQUIRIES BY COUNCIL OF ADMINISTRATION Nil K. NOTICE OF MOTION Nil L. QUESTIONS FROM THE PRESS OR PUBLIC Questions were asked pertaining to the following: Asset Management M. NOTICE OF INCAMERA Moved by Councillor Heppner Seconded by Councillor Tobey R88/18 THAT in accordance with Section 90(1)(e) Land a closed meeting of Council be convened; AND THAT persons other than Council members and municipal officers be excluded from the meeting. Carried N. ITEMS BROUGHT FORWARD FROM INCAMERA Nil O. ADJOURNMENT Moved by Councillor Heppner Seconded by Councillor Zeleznik R89/18 THAT the March 26, 2018 Council meeting be adjourned at 7:25 pm. Carried Mayor Chief Administrative Officer Page 12 of 75
Item C COVER SHEET DELEGATIONS, PETITIONS AND PRESENTATIONS Page 13 of 75
Item D COVER SHEET BUSINESS ARISING FROM MINUTES 1. NIL Page 14 of 75
Item E COVER SHEET UNFINISHED BUSINESS 1. Outstanding Actions on Council Resolutions dated April 9, 2018 Page 15 of 75
OUTSTANDING ACTIONS ON COUNCIL RESOLUTIONS (originating from council direction) April 9, 2018 Origin Item Description Status 1 Subdivision Bylaw Update Ongoing required 2 Policy Manual Review of existing policies; update as required 3 R193/12 Staff develop a policy for purchasing sponsorship in community events rather than granting fee waiver 4 North Kuskanax Local Service Area Policy development purchase of sponsorship (advertising) in community events. Item E1 Ongoing. Report on personnel policies to Council Oct 24/16; report on financial policies to Council Nov 14/16; report on public works and fire department policies Nov 28/16 In conjunction with policy manual review Ongoing - Petitions received for supply of water and sewer to 9 properties. LSA and Borrowing Bylaws given 3 readings April 10, 2017 and sent to Province for a approval on April 11, 2017. Road slough on April 21 may result in increased costs unknown until road repaired. Staff to continue to work with residents. Revised costs and letter sent to residents early July 2017. Deadline for Village to receive petition is Sept 27/17 in order to make the 2018 spring intake. Bylaw received Ministerial approval. Security Issuing reso at Nov 14 meeting. MSIR sent to RDCK for prep of Security Issuing Bylaw. RDCK adopted Security Issuing Bylaw; forwarded to MFA bylaw will be put on spring MFA intake Work has started on project. Confirmation received from MFA that bylaw on list for spring intake Ongoing Completed Ready for Council Updated April 9, 2018 Page 16 of 75
Origin Item Description Status 5 Rainbow Sidewalk ONGOING LBGTQ+ group from school presentation at April 10 Council meeting requesting installation of rainbow sidewalk. Report from Director of Operations at May 8, 2017 meeting. Staff to work with proponents. Awaiting additional information from school group leader. Report to Council May 23/17 Director of Operations has been in contact and no additional information has been submitted by group leader. Report to Council Oct 10/17 re change of location; They will wait until the road exchange is done 6 Road Exchange Broadway / 1 St NW ONGOING Remove arterial a highway designation removed from Broadway and added to 1 st Street NW. Swap has the support of the MOTI. Designation was does by OIC 1044/00.June 12/17 Council adopted resolution to apply for OIC. Advised by Ministry of Community Sport staff that the request has to come from MOTI. Contacted MOTI week of July 4, 2017. Ministry staff to find contact for us at MOTI. Follow up emails sent to MOTI week of August 1, 2017. Ministry of MA & H gave us new contact at MOTI email sent Aug 9/17. Follow up email sent Aug 21/17 Staff had conference call with MOT Oct 17 OIC request & backup should be sent to Govt by end of year OIC should be done in early spring 2018. March 6/18 MOT has completed consultation with First Nations now will be sent to Victoria. Mar 23/18 no update from MOT Ongoing Completed Ready for Council Updated April 9, 2018 Page 17 of 75
Origin Item Description Status 7 GRANT Clean Water & Wastewater Fund 8 Downtown Revitalization Project Replacement of 2 galvanized water mains Construction ONGOING Grant application for $511,128 submitted Oct 31/16. Village portion $104,689. Total project $615,817. Intake deadline Nov 23/16 Received approval of Grant March 23 2017 Tender posted on BC Bid. Closes May 18 2017. Tender awarded Project started July 10/17. Project completed under budget. Grant modified to permit additional work report Nov 27/17. Council approved additional work Nov 27/17 Extension to March 31/19 due to weather conditions delaying construction Council to decide on how much of project will be completed with the monies available ($1,000,000). Meeting with committee scheduled for March 26 Ongoing Completed Ready for Council Updated April 9, 2018 Page 18 of 75
Item F COVER SHEET REPORTS FROM COMMITTEES 1. Mayor Hamling 2. Councillor Heppner 3. Councillor Mueller 4. Councillor Tobey 5. Councillor Zeleznik STAFF RECOMMENDATION(S): That Council pass the following resolution: That the Council Committee reports be received for information. Page 19 of 75
Item G COVER SHEET BYLAWS Adoption 1. Fees and Charges Bylaw 639-9, 2018 (Campground Fees) Page 20 of 75
Item G1 VILLAGE OF NAKUSP Bylaw No. 632-9, 2018 (Campground Fees) A bylaw to amend Village of Nakusp Fees and Charges Bylaw No. 632, 2011; The Municipal Council of the Village of Nakusp, in open meeting assembled enacts as follows: 1. That Village of Nakusp Fees and Charges Bylaw No. 632, 2011 be amended as follows a. By replacing Schedule 6 Campground Fees with the new Schedule 6 Campground Fees attached to this bylaw. 2. This bylaw may be cited for all purposes as Fees and Charges Amendment Bylaw No. 632-9, 2018. 3. This bylaw shall come into full force and effect on the date of adoption. Read a first, second and third time by the Municipal Council this 26 th day of March, 2018 Adopted by the Municipal Council of the Village of Nakusp this Mayor Chief Administrative Officer Page 21 of 75
Bylaw No. 632-9, 2018 Page 2 SCHEDULE 6 CAMPGROUND FEES (fees include applicable tax) Sites 1 10 (power provided) Remaining Sites, other than overflow Overflow sites Second vehicle at a camp site is ½ the site fee Shower only (non registered guest) Sani Dump $30.00/night $25.00/night $21.00/night $5.00 each $5.00 each Page 22 of 75
Item H COVER SHEET NEW BUSINESS 1. Personnel Policy - Policy P8 Report from CAO 2. 2018 Budget Report from CAO 3. Nakusp and Area Community Forest- 2017 Financial Statements Report from CAO Page 23 of 75
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Item I COVER SHEET INFORMATION ITEM (S) ITEMS SUMMARY: The following items of correspondence and interest have been received since the last meeting of Council. 1. Mr. Andy Hayward- Letter concerning the roll-out of the next generation (5G) of Microwave Wireless Technology. STAFF RECOMMENDATIONS: Unless items listed are dealt with specifically by Council, staff will respond to request, referrals and issues where appropriate and as outlined by Village policy and as indicated on each item. Page 67 of 75
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Item J COVER SHEET INQUIRIES BY COUNCIL OF ADMINISTRATION Page 70 of 75
Item K COVER SHEET NOTICE OF MOTION Page 71 of 75
Item L COVER SHEET QUESTIONS FROM PUBLIC OR PRESS Page 72 of 75
Item M COVER SHEET NOTICE OF INCAMERA THAT in accordance with Section 90(1)(e) Land of the Community Charter a closed meeting of Council be convened; AND THAT persons other than Council members and municipal officers be excluded from the meeting. Page 73 of 75
Item N COVER SHEET ITEMS BROUGHT FORWARD FROM INCAMERA Page 74 of 75
Item O COVER SHEET ADJOURNMENT Page 75 of 75