1 DAWSON COUNTY BOARD OF COMMISSIONERS DAWSONVILLE, GEORIGA I. Overview and General Information Overview REQUEST FOR QUOTES FIRE APPARATUS (USED) Solicitation No. 166-11-RFQ Issue Date: November 30, 2011 The Dawson County Board of Commissioners is soliciting quotes to purchase a used Fire Apparatus (Pumper) truck of good quality for Fire Station #8. The apparatus must be equipped as described under Section II. Specifications of this document. Schedule Date and Time Event December 8, 2011 at 1:00 P.M. Deadline for submitting of questions December 12, 2011 at 5:00 P.M. Posting of Addenda on www.dawsoncounty.org December 14, 2011 at 10:00 A.M. BIDS DUE January 5, 2012 Tentative award date Submission Information The responsibility for submitting a response to this RFQ on or before the stated date and time will be solely and strictly the responsibility of the Bidder. One (1) original and one (1) copy of the sealed bid must be delivered: Dawson County Board of Commissioners Attn: Purchasing Agent 76 Howard Avenue East, Suite 120 Dawsonville, GA 30534 The bid(s) shall be due and delivered no later than 10:00 A.M. (EST), Wednesday, December 14, 2011. Each bid should be marked on the outside of the envelope with Sealed Bid- Fire Apparatus/Used (Solicitation No. 166-11-RFQ), December 14, 2011. Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements
and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County. Bids must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the Vendor. Dawson County reserves the right to waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any bid and to accept any bid which in its opinion may be in the best interest of the County. The County reserves the right to modify the contract after its award. No bid(s) will be received or accepted after 10:00 A.M. (EST), December 14, 2011. Bids submitted after the designated date and time will be deemed invalid and returned unopened to the proponent. Dawson County is not responsible for lost or misdirected mail. It is the bidder s responsibility to ensure no late bid is submitted. No bid may be withdrawn within thirty (30) days after the bid opening and shall remain firm through this period. Questions and Addenda All questions regarding this Request for Quotes should be submitted in writing via facsimile or email by the questions deadline of 1:00 P.M. (EST), December 8, 2011. Questions must be directed to: Sherry Boatfield Purchasing Agent Dawson County Board of Commissioners Phone Number (706)344-3501 Fax Number (706)344-3504 sboatfield@dawsoncounty.org Bidders may not contact any Elected Official or other County Employee to discuss the bid process or bid opportunities except: 1.) through the Purchasing Agent named herein, or 2.) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any bidder violating this provision. Dawson County will issue responses to questions and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county s website under the bid information. The date for posting addenda will be December 12, 2011 by 5:00 P.M. (EST). Bidders are advised to check the website for addenda before submitting a bid. Bidders must acknowledge any issued addenda by including the Addenda Acknowledgement form with the bid. Bids which fail to acknowledge the receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the County s requirements. Payments Dawson County is exempt from all Federal, State and local taxes. Payment terms are NET 30 Days. Invoices must be mailed to: Accounts Payable Dawson County Board of Commissioners 78 Howard Avenue East, Suite 100 Dawsonville, GA 30534 2
Non-Collusion Affidavit By submitting a response to this RFQ, the Bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the Bidder has not directly or indirectly induced or solicited any other vendor to put in a sham bid, or any other person or company to refrain from submitting and that the Bidder has not in any manner south by collusion to secure to that vendor any advantage over any other vendor. Vendor Information All submissions shall include a completed Vendor Information Form and a completed W-9 form. II. Specifications Dawson County is in the market for a good quality used fire apparatus (Pumper). The apparatus must be equipped and meet the following requirements: A. Vehicle requirements: 1. Must be less than 20 years old (1991 or newer) 2. Must be all-wheel drive 3. Minimum 250 HP engine 4. Automatic Allison Transmission 5. Minimum 750 GPM pump 6. Minimum 500 gallon polypropylene tank 7. Air brakes B. Must provide copy of service records with the quote. C. Must provide all manufacturers manuals. D. Must provide vehicle mileage and engine hours. E. Must provide a photo of the vehicle (interior and exterior) with the quote. F. Must provide location for an on-site inspection to be completed. III. Price Quotes must be submitted on the Bidder s Response Form in this document. Price quote must remain good for 30 days. 3
BIDDER S RESPONSE FORM Company Name: In compliance with the specifications listed in this Request for Quotes the undersigned agrees, if bid is accepted to sale to Dawson County Board of Commissioners the below listed Used Fire Apparatus (Pumper) for the Lump Sum price of: ($ ). Numbers $ Words This price quote is valid for 30 days Year: Model/Manufacturer: Engine HP: Transmission Type: All wheel drive? Yes [ ] No [ ] Air Brakes? Yes [ ] No [ ] Tank size: Pump GPM Vehicle Mileage: Engine Hours: Copy of service records included? Yes [ ] No [ ] Attach interior and exterior photos of the vehicle behind this form. Vehicle location for on-site inspection: *************************************************************************** Certification and Non-Collusion Affidavit I certify that this Bid is submitted without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same goods/services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all conditions of this RFQ and certify that I am authorized to sign this bid for the bidder. The undersigned, as bidder, declares that he has carefully examined the Request for Quotes and specifications, and agrees to deliver goods/services according to the requirements of the County as set forth for the following amount stated above. Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature) THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID 4
ADDENDA ACKNOWLEDGEMENT Company Name: The Bidder has examined and carefully studied the Request for Quotes and the following Addenda, receipt of all of which is hereby acknowledged: Addendum No. Addendum No Addendum No. Addendum No. Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature) THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID 5
VENDOR S INFORMATION FORM 1. Legal Business Name 2. Street Address 3. City, State & Zip 4. Type of Business: State of Registration: (Association, Corporation, Partnership, Limited Liability Company, etc) 5. Name & Title of Authorized Signer: _ 6. Primary Contact 7. Phone Fax 8. E-mail 9. Company Website 10. Has your company ever been debarred from doing business with any federal, state or local agency? Yes No If Yes, please state the agency name, dates and reason for debarment. Attach copy of business license and a completed W-9 Form THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID 6