SPONSORSHIP BOOKING FORM Complete and return to: Att: Kirsty Winning Senior Sponsorship & Exhibitions Account Manager DAA 2014 Conference c/- Level 10, 51 Druitt Street SYDNEY NSW 2001 AUSTRALIA Tel: +61 2 9235 0700 Fax: +61 2 9267 5443 Email: kwinning@arinex.com.au Website: www.arinex.com.au/dietitians2014 I / we wish to sponsor the following: (tick relevant box/es) Conference Dinner ($9,000 + $900 GST) Conference Breakfast Seminars ($6,000 + $600 GST) Thursday Saturday Poster Area ($6,000 + $600 GST) Official Welcome Cocktail Party ($5,500 + $550 GST) Plenary Session ($5,500 + $550 GST) Pop up Bar Morning or Afternoon Product Sampling Break ($5,500 + $550 GST) Thursday pm break only available Friday am break or pm break Saturday am break only available Daily Lunch Break ($4,500 + $450 GST) Thursday Friday Saturday Snap It - Photo Booth ($4,500 + $450 GST) Delegate Drop-In Lounge ($4,000 + $400 GST) Half Day Workshop ($3,700 +$370 GST) Thursday Saturday Official DAA Conference Satchel ($3,000 + $300 GST) Writing Pads ($2,500 + $250 GST) Pens ($2,500 + $250 GST) Advertising in Satchels product sample ($3,000 + $300 GST) print material attached to sample ($900 + $90 GST) print material ($1,900 + $190 GST) Advertising in Conference Program full page ($1,500 + $150 GST) half page ($1,000 + $100 GST) Sponsorship will be allocated strictly in accordance with the date of receipt of applications with priority given to DAA Corporate Partners until Thursday 3 October 2013., the Conference Managers, will forward a tax invoice and confirmation letter to acknowledge receipt of signed Sponsorship & Advertising Booking forms. Full payment is required 30 days from the date of the tax invoice. 20 P age
SPONSORSHIP BOOKING DETAILS Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: Post code: State: Country: Booking authorised by: Signature: Date: Main Sponsor / Exhibitor contact: Position: Tel: Fax: Email: Website: Yes I have read and agree to the Terms & Conditions on the following page. Authorised by: Signature: Date: Please note that your booking will not be processed unless all sections above are completed. AMOUNT PAYABLE (ex GST) $ 10% GST $ TOTAL AMOUNT PAYABLE (incl GST) $ We are a current DAA Corporate Partner DAA Corporate Partner sponsorship priority booking deadline is Thursday 3 October, 2013. Conference sponsorship fees may be negotiated as part of 2013 partnerships or paid separately. DAA Partners receive a 5% or 10% discount off the published rate of sponsorship packages. Advertiser s declaration complete this section if you intend providing items such as product sampling for tea or lunch breaks or items for inclusion in delegate satchels both print material and product samples. Description of item: I,.., declare that to the best of my knowledge, the abovementioned material conforms to the DAA requirements in the Policy for Acceptance and Dissemination of Advertising. For full details on the policy refer to the DAA website at: http:/www.daa.asn.au 21 P age
SPONSORSHIP BOOKING DETAILS PAYMENT DETAILS (please tick) We wish to pay via company cheque: Note all cheques must be made payable to: for and on behalf of DAA 2014 and should be forwarded to the Conference Managers. We wish to pay via EFT Bank Account: Bank: National Australia Bank BSB: 082 001 Account No: 04 503 0393 Swift Code: (for international transfers) NATA AU 3302S We wish to pay via credit card (tick card type): MASTERCARD VISA AMEX Amount to debit: $ Credit Card No: CCV: (refer back of card) Name on Card: Cardholder Signature Expiry Date: / / Note: for all bookings of up to $5000.00 paid via credit card, the total amount will be charged. 22 P age
SPONSORSHIP BOOKING TERMS & CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the conference and all prices in this document are exclusive of GST. GST is calculated at the date of publication of this document. The conference reserves the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of signed Sponsorship Booking Forms. A letter of confirmation will be provided to confirm the booking, together with a Tax Invoice for the full amount payable. Full payment is required within 30 days from the date of the Tax Invoice. DAA Corporate Partner priority booking deadline is Thursday 3 October, 2013. 3. Cheques should be made payable to for and on behalf of DAA 2014 and must be drawn in Australian dollars on an Australian bank. Payment may also be made via credit card or EFT. 4. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the event. No sponsor will be permitted to enter the exhibition hall or be listed as a sponsor on the conference website or conference program until full payment and a booking form has been received by the Conference Managers. 5. CANCELLATION POLICY. In the event of cancellation, a service fee of 50% of the sponsorship package cost applies for cancellations prior to Monday 2 December 2013. No refunds will be made for cancellations after this date. After sponsorship has been confirmed and accepted, a reduction in sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No Sponsor shall assign, sublet or apportion the whole or any part of their Sponsorship package except upon prior written consent of the Meeting Managers. 7. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management, communication, Invited Speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference. 8. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered upon receipt of the required deposit or full payment. 9. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by. [ ] NO, I do not consent. 23 P age
EXHIBITION BOOKING FORM Complete and return to: Kirsty Winning Senior Sponsorship & Exhibitions Account Manager DAA 2014 Conference c/- Level 10, 51 Druitt Street SYDNEY NSW 2000 AUSTRALIA Tel: +61 2 9265 0700 Fax: +61 2 9267 5443 Email: kwinning@arinex.com.au Website: www.arinex.com.au/dietitians2014 Please reserve the following (allocation subject to confirmation by Conference Managers) Position Number (refer to floor plan) 1st choice:... 2nd choice:... 3rd choice:... Total number of 3m x 3m stands required: We have a custom built stand and require space only We require the shell scheme stand package We require the deluxe shell stand package (add $600.00 + $60 GST to below costs) EXHIBITION COSTS (tick relevant category) Non DAA Partner Standard Rate DAA Corporate Partner Rates Program Partners 10% discount Major Partners 5% discount Associate Partners 5% discount $4,272.72 (+ $427.88 GST) $3,845.45 (+ $384.55 GST) $4,059.09 (+ $405.91 GST) $4,059.09 (+ $405.91 GST) We are a current DAA Corporate Partner I / we understand that space will be allocated strictly in accordance with date of receipt of applications, and that DAA Corporate Partners receive first preference. If payment is not received within 30 days from the date of issue of the tax invoice, stand/s will be made available for re-sale. TRADE FINDER COMPETITION (this prize is for the conference delegate/exhibitor competition and is separate from any exhibitor on-stand give away) WE WISH TO DONATE A PRIZE FOR THE TRADE FINDER COMPETTION. Provide a brief description. Trade exhibitor declaration I,.., declare that to the best of my knowledge, the abovementioned statement/s conform to the DAA requirements in the Policy for Acceptance and Dissemination of Advertising. For full details on the policy refer to the DAA website at: http://www.daa.asn.au SIGNATURE DATE 30 P age
Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: Post code: State: Country: Booking authorised by: Signature: Date: Main Sponsor / Exhibitor contact: Position: Tel: Fax: Email: Website: Yes I have read and agree to the Terms & Conditions on the following page. Authorised by: Signature: Date: Please note your booking will not be processed unless all sections above are completed. AMOUNT PAYABLE (ex GST) $ Add 10% GST $ Total Amount Payable (incl GST) $ PAYMENT DETAILS (please tick) We wish to pay via company cheque: all cheques must be made payable to: for and on behalf of DAA 2014 and should be forwarded to the Conference Managers at the above address. We wish to pay via EFT Bank Account: Bank: National Australia Bank BSB: 082 001 Account No: 04 503 0393 Swift Code: (for international transfers) NATA AU 3302S We wish to pay via credit card (tick card type): MASTERCARD VISA AMEX Amount to debit: $ Credit Card No: EXHIBITION BOOKING DETAILS CCV: (refer back of card) Name on Card: Cardholder Signature Expiry Date: / / Note: for all bookings of up to $5000.00 paid via credit card, the full amount will be charged. 31 P age
EXHIBITION BOOKING TERMS & CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the conference and all prices in this document are exclusive of the GST. GST is calculated at date of publication. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Exhibition space will be allocated only on receipt of signed Booking Forms. A letter of confirmation will be provided to confirm the booking, together with a Tax Invoice for the total amount payable. DAA Corporate Partners requesting stands will receive first preference and are not required to include payment to secure bookings at this stage. Non DAA Partner Bookings submitted before Thursday 3 October 2013 will be accepted, however confirmation of stand location will be confirmed after the Corporate Partner booking deadline of Thursday 3 October 2013. 3. Cheques should be made payable to for and on behalf of DAA 2014 and must be drawn in Australian dollars on an Australian bank. Payment may also be made via credit card or EFT. 4. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the event. No exhibitor will be allowed to begin move-in operations nor be listed as an exhibitor in the onsite publications until full payment and a booking form has been received by the Conference Managers. 5. Public Liability insurance to a minimum of $10 million must be taken out by each Exhibitor at their own expense. A copy of the company s public and product liability certificate must be submitted to the Conference Managers at the time of submitting their booking form or by no later than 6. CANCELLATION POLICY: after a booking form has been submitted by the exhibiting company and a confirmation, together with invoice for payment has been provided by the Conference Managers, the following cancellation policy will apply. In the event of cancellation on or before Monday 2 December 2013, a service fee of A$1,000.00 (incl GST) applies for each 9 square metre space or shell scheme stand booking. For cancellations after Monday 2 December 2013 no refunds apply. This includes deposit payments or full payments thereof. The Conference Managers may consider to provide a refund, however, this will only be based on the ability to re-sell the booked space and will be at the sole discretion of the Conference Managers. A reduction in booked space may also result in the relocation of the said exhibit space at the discretion of the Conference Managers. 7. The conference reserves the right to rearrange the floor plan and/or relocate any exhibit without notice. The Conference Managers will not discount or refund for any facilities not used or required. 8. If the exhibitor intends to utilise and install a custom built stand, the Conference Managers must be advised and such advice must include full details and dimensions. All display construction requires the approval of the Conference Managers. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the exhibition floor plan. 9. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Conference Managers. 10. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by. [ ] NO, I do not consent. 32 P age