EMPLOYEE PORTAL PASSWORD SET UP Here are some helpful tips to make sure you have access to paystubs and W2 s. Please be sure you include an email address in your new hire paperwork. The first page titled Conditions of Employment has place called email address for Employee Portal. Please include your email address there. That is the email address where you will receive the instructions to set up your password. After the email is sent there will be a 24-hour window period to set the password. HR will let your manager know when it has been entered so they can inform you. If you miss the 24-hour window period we will need to reset the password. Please READ the email thoroughly. Your Employee Portal Username is included in the email. Please take note of your username. There are two links- one link is to create your own password, we do not create a password for you. The second link is the link you want to save for future log ins. Be sure to save your username and password somewhere for future access. If you forgot your password you can open the log in page and click forgot password, enter username and your email address and you will receive another reset link by email. If you still have issues accessing your portal, please let your manager know or call 417-882-2632 and ask for HR. Here is an example of what the email will look like: We have set up access to your Employee Portal, allowing you to view your own payroll information. Your Employee Portal User Name is: your user name will show up here For First-Time Access: To initialize your login and set up your password, click the following FIRST-TIME USE ONLY link: https://login.accountantsoffice.com/confirmemail?userid= This link is only active for 24 hours, so please initialize your login as soon as possible. For Ongoing Access: Once you initialize your login, you can access the Employee Portal from the following link: https://employeecenter.payrollrelief.com/account/login/?firmcode=bohlh2500 Please bookmark this Portal URL or save it in your Favorites for easy access.
Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services USCIS Form I-9 OMB No. 1615-0047 Expires 08/31/2019 START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form. ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination. Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.) Last Name (Family Name) First Name (Given Name) Middle Initial Other Last Names Used (if any) Address (Street Number and Name) Apt. Number City or Town State ZIP Code Date of Birth (mm/dd/yyyy) U.S. Social Security Number - - Employee's E-mail Address Employee's Telephone Number I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form. I attest, under penalty of perjury, that I am (check one of the following boxes): 1. A citizen of the United States 2. A noncitizen national of the United States (See instructions) 3. A lawful permanent resident (Alien Registration Number/USCIS Number): 4. An alien authorized to work until (expiration date, if applicable, mm/dd/yyyy): Some aliens may write "N/A" in the expiration date field. (See instructions) Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number. QR Code - Section 1 Do Not Write In This Space 1. Alien Registration Number/USCIS Number: OR 2. Form I-94 Admission Number: OR 3. Foreign Passport Number: Country of Issuance: Signature of Employee Today's Date (mm/dd/yyyy) Preparer and/or Translator Certification (check one): I did not use a preparer or translator. A preparer(s) and/or translator(s) assisted the employee in completing Section 1. (Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.) I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct. Signature of Preparer or Translator Today's Date (mm/dd/yyyy) Last Name (Family Name) First Name (Given Name) Address (Street Number and Name) City or Town State ZIP Code Employer Completes Next Page Form I-9 11/14/2016 N Page 1 of 3
Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services USCIS Form I-9 OMB No. 1615-0047 Expires 08/31/2019 Section 2. Employer or Authorized Representative Review and Verification (Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.") Employee Info from Section 1 Last Name (Family Name) First Name (Given Name) M.I. Citizenship/Immigration Status List A OR List B AND List C Identity and Employment Authorization Identity Employment Authorization Document Title Document Title Document Title Issuing Authority Issuing Authority Issuing Authority Document Number Expiration Date (if any)(mm/dd/yyyy) Document Number Expiration Date (if any)(mm/dd/yyyy) Document Number Expiration Date (if any)(mm/dd/yyyy) Document Title Issuing Authority Document Number Additional Information QR Code - Sections 2 & 3 Do Not Write In This Space Expiration Date (if any)(mm/dd/yyyy) Document Title Issuing Authority Document Number Expiration Date (if any)(mm/dd/yyyy) Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative Today's Date(mm/dd/yyyy) Title of Employer or Authorized Representative Last Name of Employer or Authorized Representative First Name of Employer or Authorized Representative Employer's Business or Organization Name Employer's Business or Organization Address (Street Number and Name) City or Town State ZIP Code Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.) A. New Name (if applicable) B. Date of Rehire (if applicable) Last Name (Family Name) First Name (Given Name) Middle Initial Date (mm/dd/yyyy) C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below. Document Title Document Number Expiration Date (if any) (mm/dd/yyyy) I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual. Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy) Name of Employer or Authorized Representative Form I-9 11/14/2016 N Page 2 of 3
LISTS OF ACCEPTABLE DOCUMENTS All documents must be UNEXPIRED Employees may present one selection from List A or a combination of one selection from List B and one selection from List C. LIST A Documents that Establish Both Identity and Employment Authorization LIST C Documents that Establish Employment Authorization OR LIST B Documents that Establish Identity AND 1. U.S. Passport or U.S. Passport Card 2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) 3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machinereadable immigrant visa 4. Employment Authorization Document that contains a photograph (Form I-766) 5. For a nonimmigrant alien authorized to work for a specific employer because of his or her status: a. Foreign passport; and b. Form I-94 or Form I-94A that has the following: (1) The same name as the passport; and (2) An endorsement of the alien's nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. 6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI 1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 3. School ID card with a photograph 4. Voter's registration card 5. U.S. Military card or draft record 6. Military dependent's ID card 7. U.S. Coast Guard Merchant Mariner Card 8. Native American tribal document 9. Driver's license issued by a Canadian government authority For persons under age 18 who are unable to present a document listed above: 10. School record or report card 11. Clinic, doctor, or hospital record 12. Day-care or nursery school record 1. A Social Security Account Number card, unless the card includes one of the following restrictions: (1) NOT VALID FOR EMPLOYMENT (2) VALID FOR WORK ONLY WITH INS AUTHORIZATION (3) VALID FOR WORK ONLY WITH DHS AUTHORIZATION 2. Certification of Birth Abroad issued by the Department of State (Form FS-545) 3. Certification of Report of Birth issued by the Department of State (Form DS-1350) 4. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal 5. Native American tribal document 6. U.S. Citizen ID Card (Form I-197) 7. Identification Card for Use of Resident Citizen in the United States (Form I-179) 8. Employment authorization document issued by the Department of Homeland Security Examples of many of these documents appear in Part 8 of the Handbook for Employers (M-274). Refer to the instructions for more information about acceptable receipts. Form I-9 11/14/2016 N Page 3 of 3
Form MO W-4 Missouri Department of Revenue Employee s Withholding Allowance Certificate This certificate is for income tax withholding and child support enforcement purposes only. Type or print. Full Name Social Security Number Filing Status Single r Married r Head of Household r Home Address (Number and Street or Rural Route) City or Town State ZIP Code 1. Allowance For Yourself: Enter 1 for yourself if your filing status is single, married, or head of household... 1 Employee Signature 2. Allowance For Your Spouse: Does your spouse work? r Yes r No If yes, enter 0. If no, enter 1 for your spouse... 2 3. Allowance For Dependents: Enter the number of dependents you will claim on your tax return. Do not claim yourself or your spouse or dependents that your spouse has already claimed on his or her Form MO W-4... 3 4. Additional Allowances: You may claim additional allowances if you itemize your deductions or have other state tax deductions or credits that lower your tax. Enter the number of additional allowances you would like to claim... 4 5. Total Number Of Allowances You Are Claiming: Add Lines 1 through 4 and enter total here... 5 6. Additional Withholding: If you expect to have a balance due (as a result of interest income, dividends, income from a part-time job, etc.) on your tax return, you may request your employer to withhold an additional amount of tax from each pay period. To calculate the amount needed, divide the amount of the expected balance due by the number of pay periods in a year. Enter the additional amount to be withheld each pay period here... 6 $ 7. Exempt Status: If you had a right to a refund of all of your Missouri income tax withheld last year because you had no tax liability and this year you expect a refund of all Missouri income tax withheld because you expect to have no tax liability, write Exempt on Line 7. See information below... 7 8. If you meet the conditions set forth under the Servicemember Civil Relief Act, as amended by the Military Spouses Residency Relief Act and have no Missouri tax liability, write Exempt on line 8. See information below.... 8 9. If income earned as a member of any active duty component of the Armed Forces of the United State is eligible for the military income deduction write exempt on Line 9... 9 Under penalties of perjury, I certify that I am entitled to the number of withholding allowances claimed on this certificate, or I am entitled to claim exempt status. Employee s Signature (Form is not valid unless you sign it) Date (MM/DD/YYYY) / / Employer s Name Employer s Address Employer City State ZIP Code Date Services for Pay First Performed by Employee (MM/DD/YYYY) Federal Employer I.D. Number Missouri Tax Identification Number / / Notice To Employer: Within 20 days of hiring a new employee, send a copy of Form MO W-4 to the Missouri Department of Revenue, P.O. Box 3340, Jefferson City, MO 65105-3340 or fax to (573) 526-8079. Employee Information You Do Not Pay Missouri Income Tax on all of the Income You Earn! Visit http://www.dort.mo.gov/tax/calculators/withhold/ to try our online withholding calculator. Form MO W-4 is completed so you can have as much take-home pay as possible without an income tax liability due to the state of Missouri when you file your return. Deductions and exemptions reduce the amount of your taxable income. If your income is less than the total of your personal exemption plus your standard deduction, you should mark Exempt on Line 7 above. The following amounts of your annual Missouri adjusted gross income will not be taxed by the state of Missouri when you file your individual income tax return. Single $2,100 personal exemption $6,350 standard deduction $8,450 Total + $1,200 for each dependent + up to $5,000 for federal tax Married Filing Combined $ 4,200 personal exemption $12,700 standard deduction $16,900 Combined Total (For both spouses) + $1,200 for each dependent + up to $10,000 for federal tax If your filing status is married filing combined and your spouse works, do not claim an exemption on Form MO W-4 for your spouse. If you and your spouse have dependents, please be sure only one of you claim the dependents on your Form MO W-4. If both spouses claim the dependents as an allowance on Form MO W-4, it may cause you to owe additional Missouri income tax when you file your return. If you have more than one employer, you should claim a smaller number or no allowances on each Form MO W-4 filed with employers other than your principal employer so the amount withheld will be closer to your amount of total tax. If you itemize your deductions, instead of using the standard deduction, the amount not taxed by Missouri may be a greater or lesser amount. Items to Remember: Head of Household $ 3,500 personal exemption $ 9,350 standard deduction $12,850 Total + $1,200 for each dependent + up to $5,000 for federal tax If you are claiming an Exempt status due to the Military Spouses Residency Relief Act you must provide one of the following to your employer: Leave and Earnings Statement of the non-resident military servicemember, Form W-2 issued to the nonresident military servicemember, a military identification card, or specific military orders received by the servicemember. You must also provide verification of residency such as a copy of your state income tax return filed in your state of residence, a property tax receipt from the state of residence, a current drivers license, vehicle registration or voter ID card. Mail to: Taxation Division Phone: (573) 751-8750 P.O. Box 3340 Fax: (573) 526-8079 Jefferson City, MO 65105-3340 Form MO W-4 (Revised 12-2016) Visit http://dss.mo.gov/child-support/employers/new-hire-reporting.htm for additional information regarding new hire reporting.
Store Name: Store #: PLEASE NOTE: There must be official documentation showing the routing number and account number or you will receive a paper check. Ask your manager for acceptable documents. No handwritten numbers and no deposit slips. Also, be sure to indicate the type of account: checking or savings. The account MUST be in your name.
Employee Notice 10/1/16- SCAM Phone Calls Please be on the alert for SCAM phone calls. Please read the following example of a SCAM phone call. There have been variations of SCAMS. However, a common theme of such SCAM phone calls includes the caller requesting pin numbers or prepaid card numbers or any type of number related to money cards or financial transactions. Example: Several Eagle Stop locations received a scam phone call stating they were updating the E Pay machine and claimed to have spoken with the Store Manager earlier. The employee was instructed to run eight $100 transactions and requested the pin # for each transaction. The employee was also instructed not to ring the transactions up. In the past we have had various types of scams like this over the phone. This is something that can be avoided if the employee is on the alert for such scams. Under no circumstances should an employee provide pin numbers for any type of pay system or pay card over the phone. If you receive any phone calls requesting such information, please contact your Store Manager immediately, or the Area Supervisor if you cannot reach the manager right away. No exceptions, even if the person on the phone is claiming to be an employee, owner, or VP of Eagle Stop!! Store: Date: Employee Printed Name: Employee Signature:
Attention All Employees: The following needs to be signed and dated after reading. Every Purchase that employees make MUST have a verifiable receipt attached to the item they purchased while on duty. It must be paid for immediately. IOU's and suspended transactions are not acceptable. A duplicate receipt is to be initialed, marked paid & sent in with your daily paperwork.
All, We are in the process of updating our Clock in/clock out policy. Until the policy is published please make sure employees limit their break time to a total of 15 minutes per 4-hour shift. Employees should NOT clock out for such breaks. Violation of this policy is a disciplinary offense and is subject to corrective action and discipline as shown on page 18 of the employee handbook. X Employee Signature Printed Name: Date: Store #: Store Name:
ADA: Assistance at Self-Serve Gas Stations Americans with Disabilities Act: Assistance at Self-Serve Gas Stations People with disabilities may find it difficult or impossible to use the controls, hose, or nozzle of a self-serve gas pump. As a result, at stations that offer both self and full service, people with disabilities might have no choice but to purchase the more expensive gas from a full-serve pump. At locations with only self-serve pumps, they might be unable to purchase gas at all. The Americans with Disabilities Act (ADA) requires self-serve gas stations to provide equal access to their customers with disabilities. If necessary to provide access, gas stations must - Provide refueling assistance upon the request of an individual with a disability. A service station or convenience store is not required to provide such service at any time that it is operating on a remote control basis with a single employee, but is encouraged to do so, if feasible. Let patrons know (e.g., through appropriate signs) that customers with disabilities can obtain refueling assistance by either honking or otherwise signaling an employee. Provide the refueling assistance without any charge beyond the self-serve price. If you have additional questions concerning the ADA, you may call the Department of Justice's ADA Information Line at (800) 514-0301 (voice) or (800) 514-0383 (TDD) or access the ADA Home Page at: ( Return to Technical Assistance Materials May 11, 1999 https://www.ada.gov/gasserve.htm[7/6/2016 9:32:38 AM]
CIGARETTE CARTON PURCHASE POLICY- 5/12/17 There has been an increase in credit card fraud for purchases of cigarette cartons. The funds are not retrievable; therefore, the company incurs a loss every time these fraudulent transactions take place. When a customer purchases more than one carton of cigarettes with a credit card, or uses multiple credit cards to purchase cigarettes, the following procedure is mandatory: 1) Check ID, just as with any other tobacco purchase 2) Verify that the customer s name on their ID matches the name on the credit card 3) Verify that the customer making the purchase is the same person as shown in the photo ID 4) Print the receipt and sign off that you have fully verified the person making the purchase, as instructed above. Any employee found to have violated the Cigarette Carton Purchase policy will be subject to disciplinary action, up to and including termination.