Asset Overview, Initiatives and Reserve Transfers Includes Corporate Accessibility Reserve Contribution Downtown Improvement Reserve Contribution Other Reserve Transfers External Contributions Asset Overview Maintenance & Growth Projects This section of the budget includes the various studies the Town needs to undertake in order to effectively plan for the future and maintain existing assets. This includes Planning, such as Official Plan Review, Public Works (Engineering) and Parks and Recreation. Growth Projects are typically financed partially from development charges with the remainder coming from various Program Reserves or tax based financing. Town Initiatives such as Downtown Improvement and Accessibility receive combined annual Program Reserve contributions of $497 thousand into their program reserves from the Maintenance Reserve. The Land Use Program Reserve receives an annual transfer from the Maintenance Reserve of $277 thousand. This program reserve finances the Town s portion of the growth related Official Plan Study projects. As identified in the 2012 Development Charge study the annual Central Library debt payment is eligible to be partially financed by development charges. In the Capital budget this is shown as a reserve transfer of $598 thousand into the one-time reserves. The total debt repayment from that reserve is shown in the Operating Budget. 469
, Initiatives and Reserve Transfers Asset Overview 2015 Project Highlights China Investment Attraction and Trade Strategy This 4 year, $250 thousand strategy was originally approved by Council in report CMS 45-13. This will be the second budget installment towards the plan. Budget: $70 thousand (2015) Funding Source: One Time Reserve Downtown Improvement Reserve Contribution The Town continues to contribute an ongoing annual amount that will be used towards improving the Town s three Downtown areas. In 2015, this reserve will be used for banner replacement as well as streetscape enhancements for sidewalk replacement projects. Budget: $275 thousand Funding Source: Maintenance Reserve (MR) Accessibility Reserve Contribution The Town continues to contribute an ongoing annual amount that will be used towards retrofitting our existing facilities to make them accessible for all citizens. Budget: $222 thousand Funding Source: Maintenance Reserve (MR) 2015 Capital Budget Project Classification / Source 2015 Budget Maintenance Projects Transfer from Operating Budget (MR) $ 818 Program Reserves $ (575) $ 243 Growth Projects Town Portion of Growth Costs (GRF) $ 156 Development Charges $ 1,106 One-Time Reserves (LTFR) $ (598) $ 664 Other Approved Projects Program Reserves $ 40 One-Time Reserves (LTFR) $ 70 $ 110 Total $ 1,017 All numbers are rounded to the nearest thousand and may not add due to rounding. 470
2015 Capital Budget and Forecast Asset Category -, Initiatives and Reserve Transfers Note: Numbers may not add due to rounding ( $ in 000's ) Type* Dept^ 2018 - Total 80102402 Accessibility Reserve Contribution M PLG $0 $0 $0 $0 $0 90102401 Central Library Debt Payment - DC Transfer G WPL $0 $0 $0 $0 $0 75PM2301 Community & Marketing Services M CMS $44 $0 $0 $0 $44 13PG2301 Corporate - Growth Related G COS $175 $0 $110 $500 $785 80PA2401 Downtown Facade Grant Program O PLG $40 $75 $75 $525 $715 80PM2401 Downtown Improvement Projects M PLG $199 $12 $12 $84 $307 80102401 Downtown Improvement Reserve Contribution M PLG $0 $0 $0 $0 $0 75PA8001 Economic Development Initiatives O CMS $70 $70 $70 $0 $210 40PG2303 Engineering and Transportation G PWS $250 $100 $175 $850 $1,375 80100104 Land Use Reserve Contribution M PLG $0 $0 $0 $0 $0 90PG2301 Library G WPL $0 $0 $0 $50 $50 81PG2301 Official Plan and Related G PLG $0 $750 $910 $4,817 $6,477 70PG2301 Parks & Recreation G CMS $84 $208 $61 $454 $807 40PG2305 Storm Water / Storm Sewer G PWS $130 $100 $0 $80 $310 81152301 Town Wayfinding Signage Standards M PLG $0 $128 $0 $0 $128 40PM7701 Transportation Master Plan Related M PWS $0 $5 $100 $0 $105 40PG7701 Transportation Master Plan and Related G PWS $25 $25 $175 $800 $1,025 $1,017 $1,472 $1,688 $8,160 $12,336 * Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project - Council Approved Decision ^ Department: COS = Corporate Services; CMS = Community and Marketing Services; FES = Fire; LEG = Legal Services; PLG = Planning; PWS = Public Works; WPL = Library 471
Corporate - Growth Related Corporate Services Growth Projects 13PG2301 Corporate Growth Related will be undertaken to examine the additional costs and revenues associated with future development. The studies will also examine possible options relating to development charges, and the preferred strategy given the future goals of the Town. These studies will aid in determining appropriate by-laws which will, through incentive structure, determine the amount and type of development which occurs in the Town. 2015 Projects includes the update of the Development Charge background study. This study is expected to be started in 2015 and completed in 2016 in advance of the Development Charge By-Law that expires in 2017. Due to the delay, and possible reduction in population growth forecasts since the study was last updated in 2012, Staff believe this study needs to be updated sooner than legislatively required. 13132301 Cost of Development Model/Study 110,000 110,000 13152301 Development Charge Background Study 130,000 260,000 390,000 14122302 Long Term Municipal Accomodation Needs Study 100,000 100,000 20080101 Master Fire Plan 9,150 100,000 109,150 30122302 Operations Centre Master Plan 44,571 44,571 13142301 Replacement Cost Analysis for DC Study 45,000 90,000 135,000 11132301 Ward Boundary Review 50,000 50,000 Total Growth Reserve Funds 153,721 52,157 175,000 1,832 110,000 1,152 500,000 51,001 938,721 106,142 Development Charges 101,564 173,168 108,848 448,999 832,579 Total 153,721 175,000 110,000 500,000 938,721 472
Engineering and Transportation Public Works Growth Projects 40PG2303 These transportation related studies, not specifically related to an individual road project, which in general are triggered by future growth and/or are required to facilitate future growth. 40172301 Arterial Streetlighting Assessment Study 7,868 50,000 57,868 40132304 Downtown Corridor Study 126,096 126,096 40112302 Municipal Engineering Growth /Design 10,306 100,000 150,000 260,306 40132301 Parking Lot Master Plan - Downtowns 75,000 75,000 40122304 Traffic & Transportation Study 22,866 100,000 100,000 100,000 700,000 1,022,866 Total Growth Reserve Funds 167,136 41,152 250,000 66,938 100,000 20,838 175,000 20,838 850,000 177,123 1,542,136 326,889 Development Charges 94,130 183,062 79,162 112,559 672,877 1,141,790 Program Reserves 41,603 41,603 One-Time Reserves 31,854 31,854 Total 167,136 250,000 100,000 175,000 850,000 1,542,136 473
Storm Water / Storm Sewer Public Works Growth Projects 40PG2305 These studies include Master Drainage Plan Updates which are used to provide guidance to the Town in the continued management of their creek systems in terms of flood and erosion control, resource protection and development planning. 40162301 - Pringle Creek Study Update - The latest update to the Pringle Creek Master Drainage Plan was completed in 1999. An update is required to provide guidance to both the Central Lake Ontario Conservation Authority (CLOCA) and the Town in the continued management of Pringle Creek, in terms of flood and erosion control, resource protection and development planning. 40162302 Lynde Creek Study Update 100,000 100,000 40162301 Pringle Creek Study Update 100,000 100,000 40122003 Storm Sewer Modelling Program 923 30,000 30,923 30202301 Stormwater Management Facility Needs Study 80,000 80,000 Total Growth Reserve Funds 923 466 130,000 35,995 100,000 20,838 80,000 16,670 310,923 73,969 Development Charges 457 94,005 79,162 63,330 236,954 Total 923 130,000 100,000 80,000 310,923 474
Transportation Master Plan and Related Public Works Growth Projects 40PG7701 In 2010, the Town of Whitby completed a Transportation Master Plan (TMP). Along with identifying a transportation system to service 2031 and beyond, the TMP also identified numerous detailed studies: 40202301 - Zone Specific Corridor /Designs - Review of specific corridors within the Town of Whitby from an operational and safety perspective. Review of corridor designs to make the most effective use of available space to accommodate multiple modes of transportation. 40152304 Access Management Guidelines 23,159 23,159 40152303 Active Transportation Policy 15,520 15,520 40162303 Alternative People Mover Systems Study 50,000 50,000 40157701 Cycling and Leisure Trails Study Update 150,000 150,000 40122302 Lakeshore Integrated Transportation Study 25,000 125,000 150,000 40147701 Right of Way Requirements / Complete Streets 25,000 25,000 40152302 Trans Demand Mgmt Strategy Implementation Plan 100,000 100,000 40177701 Transit Oriented Development Policy 25,000 25,000 40142302 Transportation Master Plan Study Update 400,000 400,000 40202301 Zone Specific Corridor / Designs 25,000 25,000 25,000 100,000 175,000 Total Growth Reserve Funds 88,679 33,963 25,000 5,209 25,000 5,209 175,000 73,572 800,000 285,443 1,113,679 403,396 Development Charges 54,716 19,791 19,791 101,428 514,557 710,283 Total 88,679 25,000 25,000 175,000 800,000 1,113,679 475
Transportation Master Plan Related Public Works Maintenance Projects 40PM7701 In 2010, the Town of Whitby completed a Transportation Master Plan (TMP) which establishes at a strategic level, an integrated and diversified transportation system and policy framework to support long-term growth and provide for efficient movement of people and goods to areas within and to/from the Town. 40167701 Goods Movement Strategy 5,000 5,000 40147702 Roundabout Strategy Implementation Plan 15,000 15,000 40172302 Traffic Operations Study 100,000 100,000 Total 15,000 5,000 100,000 120,000 Maintenance Reserves 15,000 5,000 100,000 120,000 Total 15,000 5,000 100,000 120,000 476
Parks & Recreation Community and Marketing Services Growth Projects 70PG2301 Parks & Recreation are strategic studies identified in the Culture, Parks, Recreation & Open Space Master Plan. The studies examine the optimal ways in which the Town can provide recreation, parks, opens space and cultural services to serve existing and future residents based on expected development and emerging trends. These studies will also aim to identify the needs of the various facilities, and if current infrastructure will be sufficient to meet future demand. Examples of notable studies undertaken include the Cycling & Leisure Trails Master Plan, and the Waterfront Master plan. Potential upcoming studies include the Sports Facility Strategy (underway), and the Culture Plan. 72080101 Brooklin Memorial Park Master Plan 80,000 80,000 70152302 CPROS Update 242,000 242,000 70132302 Cullen Master Plan 60,500 60,500 70142301 Cultural Plan 110,000 110,000 70202301 Economic Development Strategy Update 132,000 132,000 70142302 Parks Asset Management Study 83,600 83,600 70132303 Parks Trails Wayfinding Signage Design 27,500 27,500 70062303 Sport Field Strategy 11,512 11,512 70152301 Urban Forestry 70,000 70,000 70062305 Waterfront Master Plan 1,210 1,210 Total 12,722 83,600 207,500 60,500 454,000 818,322 Growth Reserve Funds 819 46,374 164,085 17,396 248,575 477,249 Development Charges 11,903 37,226 43,415 43,104 205,425 341,073 Total 12,722 83,600 207,500 60,500 454,000 818,322 477
Economic Development Initiatives Community and Marketing Services Other Projects - Approved Council Decision 75PA8001 On March 10, 2014 Council approved CMS 13-14 to undertake a tourism asset mapping and gap analysis study with the objective of identifying opportunities in the Town's tourism product mix and providing business case material for economic development attraction purposes. A grant of $40,000 was approved by the Ontario Ministry of Tourism, Culture and Sport. $36,000 was advanced to the Town. The RFP to hire a consultant has been issued. The report is expected to be completed by September 2015. In report CMS 45-13, Council approved a 4 year China Investment Attraction and Trade Strategy. The $70,000 in the 2015 budget is the second budget installment towards the $250,000 plan. 75149001 Ec Dev - China Investment Attraction & Trade 31,631 70,000 70,000 70,000 241,631 75148001 Tourism Asset Mapping/Gap Analysis CMS13-14 36,000 36,000 Total External 67,631 36,000 70,000 70,000 70,000 277,631 36,000 One-Time Reserves 31,631 70,000 70,000 70,000 241,631 Total 67,631 70,000 70,000 70,000 277,631 478
Community & Marketing Services 75PM2301 Community and Marketing Services Maintenance Projects The Fees Study will review the fee structure in the Town with respect to use of recreational facilities. 70122301 Fees Study 44,000 44,000 Total 44,000 44,000 Maintenance Reserves 44,000 44,000 Total 44,000 44,000 479
Land Use Reserve Contribution Corporate Services Maintenance Projects 80100104 Since 2010, the Town of Whitby has dedicated an annual amount to be transferred into the Land Use Program Reserve from the Maintenance Reserve. These funds are then used to finance the Town's portion of the growth related Official Plan and related studies that were included in the 2012 Development Charge Background Study. Various growth-related studies must be completed as a result of legislative requirements, Official Plan policies and/or Council direction (eg. Official Plan Review every 5 years; Zoning By-law updates). By spreading out the Town's share of these projects over a number of years, it lessens the financial impact. For specific projects that utilize this reserve, please refer to the project #81PG2301 titled Official Plan and Related which can be found in the, Initiatives and Reserve Transfers section of the Capital Budget. Maintenance Reserves 277,000 277,000 277,000 1,939,000 2,770,000 Program Reserves (277,000) (277,000) (277,000) (1,939,000) (2,770,000) Total 0 0 0 0 0 480
Downtown Improvement Reserve Contribution Corporate Services Downtown Improvement Maintenance Projects 80102401 Since 2010, the Town of Whitby has dedicated an annual amount for downtown improvements in the Town's two downtown areas of Brock/Dundas, and Downtown Brooklin; and the commercial centre of Thickson/Dundas. This amount is included in the Capital budget as a reserve transfer from the Maintenance Reserve to the Downtown Improvement Program Reserve. Through the budget process, specific projects are decided for current and future years. Projects are outlined in approved Reports PL87-12, PL26-14 and PL60-14. All projects are reviewed in consultation with Downtown Development Steering Committees, Public Works Department and any other Town Departments. For specific projects that utilize this reserve, please refer to project #80PM2401 titled Downtown Improvement Projects which can be found in the, Initiatives and Reserve Transfers section and project #40PM1801 titled Sidewalk & Multi-Use Pathway Replacement which can be found in the Alternate Transportation Systems section of the capital budget Maintenance Reserves 275,000 275,000 275,000 1,925,000 2,750,000 Program Reserves (275,000) (275,000) (275,000) (1,925,000) (2,750,000) Total 0 0 0 0 0 481
Accessibility Reserve Contribution Corporate Services Accessibility Maintenance Projects 80102402 Since 2010, the Town contributes an ongoing annual amount towards Accessibility improvement projects each year for a number of Town owned and operated facilities. This amount is included in the Capital budget as reserve transfer from the Maintenance Reserve to the Accessibility Reserve during the budget process. Within the 2015 Budget, Facilities and Parks section, projects funded fully / partially by the Accessibility Reserve are identified with an (A) notation in the project name. Staff will provide Council with a report post budget on the status of the specific projects within the Multi- Year Accessibility Report approved by Council on June 24, 2013. All projects are prioritized in consultation with the Accessibility Working Committee (staff committee) and the Accessibility Advisory Committee (Committee of Council) from the Accessibility Audit Implementation Plan Maintenance Reserves 222,000 222,000 222,000 1,554,000 2,220,000 Program Reserves (222,000) (222,000) (222,000) (1,554,000) (2,220,000) Total 0 0 0 0 0 482
Downtown Facade Grant Program Planning Downtown Improvement Other Projects - Approved Council Decision 80PA2401 The Downtown Façade Improvement Program receives an annual contribution from the Operating Budget. The program allows business owners in the downtown areas to receive funding for exterior improvements to their storefront. The grant has a maximum value of $5,000 and can only be approved for up to 50% of the total costs of the exterior improvements. The improvement program can also be used for design work and architectural fees, for 50% of the total cost of fees, up to a maximum of $1500. In addition, once grant money has been received, the owner cannot reapply for the grant for a minimum period of 5 years. The program was created as an incentive program in an effort to help revitalize the downtown areas, and attract future businesses and consumers. In the last few years the improvement fund has not been emptied. This balance is carried forward each year to offset any future increased demand for funds. The program has attracted 10-15 applicants per year. 80122401 Downtown Facade Improvement Program 40,000 75,000 75,000 525,000 715,000 8042DF Downtown Facade Improvements 65,488 65,488 Total Program Reserves 65,488 65,488 40,000 40,000 75,000 75,000 75,000 75,000 525,000 525,000 780,488 780,488 Total 65,488 40,000 75,000 75,000 525,000 780,488 483
Downtown Improvement Projects Planning Downtown Improvement Maintenance Projects 80PM2401 Allocation of Downtown Improvement Reserve to specific downtown capital projects. In 2015, this includes banners; banners installation and maintenance; heritage style sign in Grass Park; heritage style sign posts and street name blades in heritage areas identified in Downtown Whitby; construction drawings for Dundas Cochrane Gateway Feature. In addition the reserve is also partially funding downtown sidewalk improvement work on project 40PM1801. 80151201 Banner Installation and Maintenance 12,000 12,000 12,000 84,000 120,000 80151102 Banners and Decorative Arms (Downtowns) 55,000 55,000 80158001 Downtown Revitalization Strategy 50,000 50,000 80151202 Gateway Feature - Design 22,000 22,000 80151103 Heritage Style Sign (Grass Park) 10,000 10,000 80151101 Heritage Sytle Sign Posts and Street Name Blades 50,000 50,000 Total Program Reserves 199,000 199,000 12,000 12,000 12,000 12,000 84,000 84,000 307,000 307,000 Total 199,000 12,000 12,000 84,000 307,000 484
Town Wayfinding Signage Standards 81152301 Planning Maintenance Projects A study to develop a way finding and signage standard for the Town that includes a clear, organized set of sign elements strategically arranged to help guide and connect people to all Town facilities. 127,500 127,500 Maintenance Reserves 127,500 127,500 Total 127,500 127,500 485
Official Plan and Related Planning Growth Projects 81PG2301 The Official Plan and Related include all studies required to maintain and update the Town's major land use policy documents to ensure that they are responsive to current and emerging issues and needs. This project includes a group of studies that are underway or nearing completion such as the Official Plan Update and Port Whitby Secondary Plan, as well as future projects such as Downtown Urban Design studies, an update to the Downtown Whitby Secondary Plan and future Official Plan reviews. Another large area of expenditure is the comprehensive Zoning By-Law Update. This is a study which is looking to consolidate the Town s three parent Zoning By-Laws into one comprehensive By-Law which will implement the Updated Official Plan. Provincial legislation requires the Zoning By-law conformity be completed within 3 years following approval of an updated Official Plan. 81177801 Brooklin Industrial Zoning Study 150,000 150,000 81132301 Comprehensive Urban Design Guidelines 250,000 250,000 500,000 80060308 Comprehensive Zoning By-law Update 510,000 1,020,000 1,530,000 81162301 Downtown Urban Design (Brooklin) 200,000 200,000 81167801 Downtown Whitby Secondary Plan Update 500,000 500,000 81187801 Dundas / Thickson Zoning Study 200,000 200,000 80092302 Intensification Strategy 41,323 41,323 80192301 Official Plan (Major Review) 2,886,600 2,886,600 80142301 Official Plan (Minor Review) 510,000 510,000 80120301 Official Plan Update 221,178 221,178 81132302 Phase 2 - Port Whitby Secondary Plan 153,000 153,000 Total Growth Reserve Funds 415,501 40,097 750,000 910,000 4,816,600 6,892,101 40,097 Development Charges 207,069 508,515 485,013 2,376,738 3,577,335 Program Reserves 89,748 241,485 424,987 2,439,862 3,196,082 One-Time Reserves 78,587 78,587 Total 415,501 750,000 910,000 4,816,600 6,892,101 486
Central Library Debt Payment - DC Transfer Corporate Services Miscellaneous Growth Projects 90102401 When the Central Library was built in 2005 it included excess capacity to accommodate future growth in the Town's population. As a result and as reflected in the 2012 Development Charge Background Study, the Town is eligible to utilize development charges to finance a portion of the annual debt repayment on the building's construction. Based on the 2012 Development Charge Background study approximately $5.2 million of the annual debt repayment is eligible to be financed by development charges from 2012-2022. The actual annual debt repayment is shown in the Operating Budget and it is funded by the One Time Reserves (LTFR). The Capital Budget reflects the annual transfer of $598,459 from the Development Charge Reserve Funds to the One Time Reserves to offset the DC eligible piece of the loan payment. Development Charges 598,459 598,459 598,459 2,992,295 4,787,672 One-Time Reserves (598,459) (598,459) (598,459) (2,992,295) (4,787,672) Total 0 0 0 0 0 487
Library Whitby Public Library Growth Projects 90PG2301 Library Strategic Plan - Prepared every 5 years, the latest strategic plan was prepared in 2013 to guide the library board in determining strategic service directions, related action plans and monitoring processes for the next five years (2014-2018). It will ensure that resources are managed efficiently and effectively, resulting in optimal service and optimal value for Whitby residents. It can be seen at http://www.whitbylibrary.on. ca/strategicplan. A new strategic plan will be undertaken in 2018 for the years 2019-2023. Service Delivery Model - The service delivery model completed in 2014 is a critical planning study that addresses long-term library service needs, detailing optimal design for Town of Whitby library services. It provides a strategy for matching library service to population growth, addressing facilities, collections, programs, operating hours, technology, and staffing over the long term. It considers partnerships with other municipal facilities and community services, considering alternative service models. 90187501 Library Strategic Plan 50,000 50,000 Total 50,000 50,000 Growth Reserve Funds 14,378 14,378 Development Charges 35,622 35,622 Total 50,000 50,000 488