'. Uttar Pradesh State AIDS Control Society 4th Floor, 'A', Block, PICUP Bhawan, Gomti Nagar, Lucknow - 226 010 Phone: 0522-2720360, Fax: 0522-2721135 E-mail: uttarpradeshsacs@gmail.comwebsite:http//upsacs.nic.in Non- Transferable TENDER SET No. UPSACS/STATIONARY/COMPUTER CONSUMABLES/2012-13 Tender Document Cost: Rs. 200/- (Rupees Two Hundred only) TENDER DOCUMENT For 1) SUPPLY OF OFFICE STATIONARY 2) SUPPLY OF PRINTED STATIONARY And 3) ANNUAL RATE CONTRACT FOR SUPPLY OF COMPUTER CONSUMABLES
Uttar Pradesh State AIDS Control Society 4th Floor, 'A', Block, PICUP Bhawan, Gomti Nagar, Lucknow - 226010 Phone: 0522-2720360, Fax: 0522-2721135 Website: http://upsacs.nic.in SCHEDULE TO TENDER ENQUIRY TENDER SET No. UPSACS ISTATIONARY ICOMPUTER CONSUMABLES/2012-13 LAST DATE AND TIME FOR SUBMISSION OF SEALED BID/S IS 11.02.2013 BY 15:00 HOURS DATE AND TIME OF OPENING OF TENDERIS IS 15:30 HRS. ON 11.02.2013 Sealed Tender/s are invited for 1. Supply of Office Stationary (Annexure I) 2. Supply of Printed Stationary (Annexure II) and 3. Annual Rate Contract for Supply of Computer Consumables on As and When Required Basis (Annexure III) Tendering firms are requested to quote their best competitive prices conforming to the requirements stated below- 1. Contracts concluded on the basis of this tender enquiry shall be governed by the terms and conditions set out in the relevant Documents (Annexure I, II and III). 2. Tenders received through e mail, Fax etc. shall not be considered /accepted under any circumstances. Tenders submitted in the prescribed format given in this Tender Enquiry will only be considered. 3. Bidders who wish to submit their tenders for all Annexure I, II and III must submit EMD as per details mentioned on individual Annexure/s. Tenders submitted without accompanying the EMD/S shall be rejected summarily. Tender Document can be downloaded from UPSACS website http://upsacs.nic.in provided the cost of tender document is submitted separately by way of DD/Pay Order drawn in favour of Project Director, Uttar Pradesh State AIDS Control Society payable at Lucknow. 4. Tender contained in sealed envelope having two separate sealed envelops of technical & financial bids (clearly written on envelops) should be dropped in the tender box (kept at the reception ofupsacs office latest by 15:00 Hrs on 11.02.2013. 5. The sealed tenders shall be opened at 15:30 hrs on the same date in the presence of such tenderers who wish to be present to witness the tender opening. UPSACS reserves the right to accept or reject any or all tender/s without assigning any reasons thereof. 6. Financial bids of only those firms shall be opened whosoever is found technically qualified. 7. In the event of the last date specified for receipt and opening of the proposal being declared as a holiday for UPSACS, the due date for submission and opening of proposals will be the next working day followed by the declared holiday at the appointed time. 8. This tender is not transferable.
Uttar Pradesh State AIDS Control Society 4th Floor, 'A', Block, PICUP Bhawan, Gomti Nagar, Lucknow - 226010 E-mail: Phone: 0522-2720360, Fax: 0522-2721135 uttarpradeshsacs@gmail.comwebsite:httpl/upsacs.nic.in No. UPSACSlProc.lStationary/Computer Consumables/2012-131 Date: - -2013 Sub.: Invitation of Sealed Bid for Supply of Office Stationary, Printed Stationary and Annual Rate Contract for Supply of Computer Consumables on As and When Required Basis. Uttar Pradesh State AIDS Control Society (UPSACS) is a registered society in the State of Uttar Pradesh for implementation of National AIDS Control Programme. The office of UPSACS is situated in PICUP Bhawan at 4th Floor, Vibhuti Khand, Gomti Nagar, Lucknow. Sealed TENDERS are invited for Supply of Office Stationary, Printed Stationary and Computer Consumables as per quality standards and specifications mentioned against each item in the list attached as Financial Bid Format. You are requested to submit your sealed proposal in two parts, (Both sealed inside one envelop) Part 0) Technical Bid and Part on Financial Bid so as to reach UPSACS office on or before 11.02.2013 up to 15:00 hours. Your sealed proposals should be addressed to Project Director, Uttar Pradesh State AIDS Control Society, PICUP Bhawan, 4th Floor, A- Block, Vibhuti Khand, Gomti Nagar, Lucknow. Please super scribe your sealed proposal as "Tender for supply of office stationary/printed stationary/computer consumables" separately. Financial Bid should be submitted on the letterhead of the bidder in the format provided with this letter (Financial Bid Format). All sealed proposals received within the due date and time shall be opened on the same day i.e. on Dated 11.02.2013 at 15:30 hours. Sealed Bids shall be opened at 15.30 hrs on the same date in the presence of such tenderers who wish to be present to witness the tender opening. UPSACS reserves the right to accept or reject any or all tender/s without assigning any reasons thereof. Financial bids of only those firms shall be opened whosoever is found technically qualified. In the event of the last date specified for receipt and opening of the proposal being declared as a holiday for UPSACS, the due date for submission and opening of proposals will be the next working day followed by the declared holiday at the appointed time. Prior to submission of Tender/s, visit UPSACS office on any working day (Monday to Friday) between 10.00 hours to 17.00 hours for any clarification. 1. Documents required to be submitted in the Technical Bid. a) Photocopy of valid registration of bidding firm/ agency. b) Photocopy of VAT Registration in the name of bidding firm/agency c) The Bid must accompany by a F.D.R. for ~3500/-(Three Thousand Five Hundred Only) for office stationary, printed stationary ~900/- (Nine Hundred Only) and ~11,000/- (Eleven Thousand Only) for computer consumables drawn on any Nationalized Bank in favour of Project Director, Uttar Pradesh State AIDS Control Society, Lucknow payable at Lucknow towards Earnest Money Deposit (EMD). d) A written acceptance by bidding firm/agency to supply the goods as per given quality standards and specifications. e) Affidavit from Notary that the bidding firm/agency has not been blacklisted! deregistered or barred by any Govt. department! Institution in the past.
f) A photocopy of this tender document duly signed and stamped by authorized signatory of the bidding firm/agency as a token of acceptance of all terms and conditions of this tender. While submitting your tender please note the following Terms and Conditions. 1. Validity of Price Price shall remain valid for a period of not less than 90 days after the deadline date specified for submission of Tender/s. Financial bid of only those firms/agency shall be opened whosoever are found to be technically qualified. 2. Evaluation of Financial Bid The purchaser shall evaluate the bids that are determined to be substantially which a) Are properly signed and stamped; and b) Conform to the terms and conditions and specifications c) Evaluation of the quotation will be done on individual item basis responsive i.e. 3. Bid price a) All duties, taxes and other levies payable by the supplier must be included in the total Price. The rates should be inclusive of all Taxes/delivery/cartage charges. b) The rates quoted by the bidder shall be fixed and firm till the completion of the order of supply of Office Stationary, Printed Stationary and Rate Contract for Computer Consumables shall not be subject to any adjustment or increase on any account. c) Financial Bid should be submitted on the letterhead of the bidder in the format provided with this letter (Financial Bid). 4. Bidder can submit his bid for all the three categories separately. 5. U.P. State AIDS Control Society shall not provided any kind of FORMS to you for supply of these items. 6. The bidder shall submit Earnest money ofrs ~3500/- (Three Thousand Five Hundred only) for Office Stationary, ~900/- (Nine Hundred Only) for Printed Stationary and ~II,OOO/- (Eleven Thousand Only) for supply of Computer Consumables in the form of FDR of Nationalized bank in favour of Project Director, Uttar Pradesh State AIDS Control Society payable at Lucknow along with their Technical Bid. 7. The EMD of the bidders shall be returned after due completion of tender process. 8. The selected bidder will have to deposit 5% Security Money in form of FDR for the contracts separately of Nationalized Bank only valid at least for 06 months from the date of given work order in the name of Project Director, Uttar Pradesh State AIDS Control Society, Lucknow. 9. Please note that no FDR in 'Joint' name, Demand Draft, Banker's Cheque, Pay Order, Banker's Cheque, Bank Guarantee, Personal Cheque or any such instrument whose date of validity may not be got extended by the Society alone, at any time in future, is NOT ACCEPTABLE. Any instrument issued by a Private, Non-Nationalised or Cooperative Bank is also NOT ACCEPTABLE. 10. The security money will be returned only after satisfactory completion of the contract against submission of request for the same subject to such deductions that may deemed fit at the sole discretion of UPSACS in case of non fulfilment of any of the terms and conditions of the RFQ/ Order for supply of computer consumables. 11. Any overwriting/cutting etc. in quoted rate will make the quotation liable to be rejected.
12. If your Quotation is accepted, UPSACS will issue a Purchase Order for supply of Office Stationary/ Printed Stationary and Rate Contract of Computer Consumables. 13. If quotation is accepted, the supplier will have to deposit Security Money which will be 5% of the value of the material approved for purchase within 10 days after issue of work order along with notarized affidavit on Rs. 100/- non-judicial stamp paper, by the authorized representative of the firm/company, mentioning his/her name, age, father's/husband's name, residential address, relation with firm in token of full and unconditional acceptance of the UPSACS order No.. dated, failing which the Earnest Money will be forfeited. The supply order in such a case may be awarded to someone else or the Project Director may invite fresh quotations. 14. If the Supplier whose quotation is accepted fails to deposit Notarized Affidavit and Security Money referred in condition No. 13 above and fails to supply goods in the specified time limit, the order issued will stand cancelled and Earnest Money and Security Money shall be liable to be forfeited. The Project Director, however, may accept the delay with the following penalty clauses: a) If due to delay in supply, an alternate arrangement is made by the Society, the extra expenditure incurred, if any, by the Society shall be recovered from the bill of the supplier. b) Delay in submitting the security money will lead to a deduction of 0.5% of Contract Value per week or part thereof as fme. c) Delay in submitting Notarised Affidavit will lead to deduction of 0.5% of work order per week or part thereof. 15. UPSACS reserves the right to cancel the Purchase Order in whole or any part thereof and shall be entitled to revise the Order wholly or in part by a written notice to the supplier, if:- (a) the Supplier fails to comply with the terms of the order including specifications and other requirements; (b) the Supplier becomes bankrupt or goes into liquidation; (c) the Supplier fails to deliver the goods in time and!or does not replace the rejected material promptly. (d) if the Supplier fails to provide any registration or other certificates in respect of the Goods within the time specified in the Special Conditions. (e) if the Supplier, in the judgment of the Purchaser, has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause: "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value to influence the action of a public official in the procurement process or in Contract execution. "fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial and non competitive levels and to deprive the Purchaser of the benefits of free and open competition. if the Supplier fails to perform any other obligation(s) under the Contract. 16. Bidder will be required to deliver the material at the office of Uttar Pradesh State AIDS Control Society, (UPSACS), 4th Floor, A-Block, PICUP Bhawan, Gomti Nagar Lucknow. 17. Bidder will be required to supply the ordered quantity as per ordered specification within stipulated time as per purchase order. In case of delay, UPSACS reserves the right to reject the supplies for which no payment shall be made, or to accept the same with a clause of liquidity damages at the rate of 0.5% per week of delay subject to maximum of 10% computed on the value of supplies delayed that shall be applicable. 18. Also, if the bidder fails to supply the ordered items on time, UPSACS reserves the right to purchase the same from market at the cost and risk ofthe supplier. 19. Specification and makes mentioned on the financial bid format should be strictly followed and bidders are requested to quote their rates for different specified types of brand! makes ~'
mentioned on the format against each item separately. Any deviation from makes and specifications shall summarily be rejected for which no payment shall be made and the supplier shall be required to lift the rejected material within three days from the date of delivery and reporting of the rejected material at their own cost and risk. 20. Force Majeure Clause (a) The Supplier shall not be liable for forfeiture of its performance security, liquidated damages, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. (b) For purposes of this clause, "Force Majeure" means an event beyond the control of the Supplier and not involving the Supplier's fault or negligence and not foreseeable. (c) Such events may include, but are not restricted to, acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. (d) If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. In the event of Force Majeure, the bidder shall advise UPSACS by a registered letter duly certified by local Chamber of Commerce or statutory authorities the beginning and end of the above causes of delay within seven (7) days of occurrence and cessation of such Forced Majeure conditions. (e) For delays arising out of Forced Majeure, the bidder shall not claim extension in completion date for a period exceeding the period of delay attributable to the causes of Forced Majeure and neither UPSACS nor the bidder shall be liable to pay any extra costs. 21. If a supplier withdraws his quotation before the expiry of the validity period, the Earnest Money shall be forfeited. 22. If subsequent to the submission of the quotation, any supplier amends, alters or modifies the contract & specifications as laid down in the quotation, then it will be presumed that the supplier shall be deemed to have withdrawn his quotation. 23. Quantity of supply can be altered upto a maximum of 25% at any time. 24. There will be no advance payment or payment of interest for any delay in payment. However, Society will make payment within six weeks from the date of satisfactory supply of order and after submission of bill in duplicate. 25. The Society will not be held responsible for any clerical mistake if so happen. 26. The Society reserves the right to quash/reject all or anyone of the quotations without assigning any reason thereof, and in suppression of any of the conditions laid down before herein or thereafter. 27. In case of any dispute the decision of Project Director will be final and binding on both the parties. 28. Any litigation in connection with this quotation shall be subject to the jurisdictio of Courts at Lucknow. Joint
TECHNICAL BID EVALUATION FORMAT FOR SUPPLY OF OFFICE STATIONARY/ PRINTED STATIONARY AND ANNUAL RATE CONTRACT FOR SUPPLY OF COMPUTER CONSUMABLES Serial Particulars Response No Yes No 1. Photocopy of valid registration of bidding firm! agency. 2. Photocopy of VAT Registration in the name of bidding firm/agency 3. The Bid must accompany by a Demand Draft for Rs....in figures (Rs... ) in words drawn on any Nationalized Bank in favour of Project Director, Uttar Pradesh State AIDS Control Society, Lucknow payable at Lucknow towards Earnest Money Deposit (EMD). 4. A written acceptance by bidding firm/agency to supply the goods as per given quality standards and specifications. 5. A written acceptance by bidding firm/agency to deliver the Office Stationary/ Printed Stationary and Annual Rate Contract for supply computer consumables strictly within the delivery schedule mentioned in this document. 6. Affidavit from Notary that the bidding firm/ agency has not been blacklisted! deregistered or barred by any Govt. department! Institution in the past. 7. A photocopy of the tender document duly signed and stamped by authorized signatory of the bidding firm/agency as a token of acceptance of all terms and conditions of the tender enquiry document
Annexure III FINANCIAL BID FOR RATE CONTRACT OF COMPUTER CONSUMABLES SI. Particulars Unit Quantity Unit cost Total Amount No. inclusive all inclusive all taxes and taxes and 1. charges charges Cartridge C7115A 05 2. Cartridge Q2612A 90 3. Cartridge Q3960A 02 4. Cartridge Q5949A 02 5. Toner NPG 28 A 01 6. Cartridge 418 Black for Canon MF8350 Laser Printer 03 7. Cartridge 418 Cyan for Canon MF8350 Laser Printer 03 8. Cartridge 4 I 8 Magenta for Canon MF8350 Laser Printer 03 9. Cartridge 418 Yellow for Canon MF8350 Laser Printer 03 10. Cartridge Q7560A, for HP Colour Laserjet 2700n 02 11. Cartridge Q756IA, for HP Colour Laseriet 2700n 02 12. Cartridge Q7562A, 63A for HP Colour Laserjet 2700n 02 13. Cartridge Q7563A for HP Colour Laserjet 2700n 02 14. Cartridge/toner(HP) Black CC530A 03 15. Cartridge Itoner(HP) CC531A 03 16. Cartridge Itoner(HP) CC532A 03 17. Cartridge Itoner(HP) CC533A 03 18. Toner for Fax Machine Samsung SP-565P 01 19. HP Color LaserJet 2840 Imaging Drum Q3964A 01 20. Canon Model No 5050 (4 Colors Cartridges) Set 01 Above rates are inclusive of all taxes, duties, VAT and other levies (Central or State) and inclusive of all delivery charges, cartage charges etc. Signature of the Supplier...... Name of the Supplier. Address......... Phone No..........
FINANCIAL BID For Supply of Printed Stationary Annexure II SI. Particulars Unit Quantity Unit cost inclusive Total Amount No. all taxes and inclusive all taxes charges and charges 1 File Cover Gray colour Size: l4"x22" Card sheet, 400 GSM, two colour printing) 45 File Cover Dark blue colour Size: l4"x22" Card sheet, 400 GSM, two colour printing) 50 File Cover Yellow colour Size: 14"x22" Card sheet, 400 GSM, two colour printing) 10 File Cover Pink colour Size: 14"x22" Card sheet, 400 GSM, two colour printing) 180 File Cover Dark yellow Size: 14"x22" Card sheet, 400 GSM, two colour printing) 04 File Cover Orange colour Size: l4"x22" Card sheet, 400 GSM, two colour printing) 20 2 Society Pad/Letter head Hindi (Size; A4, Paper: Royal Each Executive Bond, 80 GSM, two colour printing), Printing: Pkt. of 150 As per Sample Provided by UPSACS) 100 Society Pad/Letter head English Each (Size: A4, Paper: Royal Executive Bond, 80 GSM, two Pkt. of colour printing) Printing: As per Sample provided by 100 UPSACS." 15 3 DO Pad PD (Hindi) (Size - A4, Paper: D.O. Paper, two Each colour printing) Pkt. of 15 Printing: As per Sample provided by UP SACS. 100 DO Pad PD (English) (Size - A4, Paper: D.O. Paper two Each colour printing) Pkt. of 15 100 DO Pad APD (English) (Size - A4, Paper: D.O. Paper Each two colour printing) Pkt. of 02 100 4 Note sheet Pad (Printed size legal-8"xi3.5") Each 90 GSM paper colour white,printing: both side of paper Pad of 200 with margin line 1.5" 100 Above rates are inclusive of all taxes, duties, VAT and other levies (Central or State) and inclusive of all delivery charges, cartage charges etc. Signature of the Supplier. Name of the Supplier. Address. Phone No. v
FINANCIAL BID For Supply of Office Stationary Annexure I SI. Particulars Unit Unit cost Total Amount No. Quantity inclusive all taxes inclusive all taxes and charzes and charges I A4 size photostat paper - (Ream) (500 sheet) 210x297 mm, Ream 75 GSM - JK Red Make/ Century/ Spectra 250 2 Flag (Page marker) Big size - Corporate make/oddv/bilt Pkt. 10 3 Writing Pad (Single Ruled on both side) AS Size ( 14.8x 21 em), 100 Pages 50 4 Blue pen - Cello Gripper/ Montex/ Rotomac/ Flair/ Pentek 130 Black pen - Cello Gripper/ Montexl Rotomac/ Flair/ Pentek 80 Blue Gel Pen- Montex/ Rotomac/ Flair/ Pentek 05 Black Gel Pen- Montexl Rotomac/ Flair/ Pentek 05 5 Refill for pen Blue - Cello Gripper/ MontexiRotomac/ReynoldIFlair/ Pentek 60 Refill for pen Black - Cello Gripper/ MontexiRotomac/ReynoldiFlair/ Pentek 10 Refill for pen Red - Cello Gripper/ MontexiRotomac/ReynoldIFlair/ Pentek 16 Refill for Blue Gel Pen 10 Refill for Black Gel Pen 10 6 Glue bottle Big bottle 700 ml - CamlinilKores/ Tagore 05 Glue bottle Small bottle 150ml -CamliniIKores/ Tagore 10 7 Sketch pen (Packets) - Multi Color Luxur 12 Piece- Pkt. Luxur/Stick 10 8 CD (RW) - (Sony/HP/ Amekette/ Moserbaer) 130 DVD-R - (Sony/HP/Amekette/ Moserbaer) 25 9 Register 60 sheet - (VIP/Classmate/ Rajdhani/) 50 Register 100 sheet - (VIP/Classmate/ Rajdhani) 10 10 Scissors - (Trio Medium-Kangaro/Y oga) 05 II Punching machine Single hole -(Kangaro/ G.V.S.) 05 Punching machine Double hole - (Kangaro/ G.V.S) 05 Punching machine Double hole big size - (Heavy duty - Max -Japan/Kangaro/ G.V.s) 02 12 Highlighter (Yellow, Blue, Green -each colour 07 pcs.) 21 14 Cello tape (60 Mtr. Size 3") transparent 90 Cello tape Size (60 Mtr. Size 2" ) transparent 05 IS Paper cutter - small size (WhalelNeelamberlNatraj/Select) 02 Paper cutter Big size (Whale/ Neelamber/Natrai/Select) 05 16 Binder clip (pkts.) Big size - (Bell, 19mm) Pkt. 10 17 Packing tape brown (100 Mtr size 3") 90 Packing tape white (100 Mtr size 3") 15 18 Pen drive 4GB - (Kingston! AmkettelMoser bear) 10 19 Pen drive 8GB - (KingstonlAmkettelMoserbear) 05 20 Pen drive 16 GB - (Kingston/Arnkette/Moser bear) 02 21 Plastic folder (Transparent) - A4 size (Trio/Corporate/world one) 1500 22 Dust Bin 05 23 Stapler No.1 0 - (Kangaro HD-IO) 10 24 Paper Plastic trays - Omega 05 25 Bag (Training material) - 0 500 26 Pen (Training material) - (Cello Gripper/ Montex) 1800 27 Note pad (Single Ruled on both side AS Size ( 14.8x 21 ern), 20 Pages) 1500 Above rates are inclusive of all taxes, duties, VAT and other levies (Central or State) and inclusive of all delivery charges, cartage charges etc. Signature of the Supplier. Name of the Supplier. Address...... Phone No......