Restricted Funds State Appropriated Funding

UCB Fund 10 11 12 20 22 26 28 29 30 31 32 34 35 36 50 70 71 72 78 73 74 80 98 99 NACUBO Supplemental Financial Statement Report Funds CURRENT FUNDS PLANT FUNDS Combined with Student Loan Fund Non-Budget Activities GASB 34-35 Reporting Retirement of Restricted Funds State Appropriated Funding Auxiliary & Self-funded Activities Restricted Funds Unexpended Invested in Plant (IIP) Indebtedness PeopleSoft Title Unrestricted Gen Oper Unrestricted Gen Oper - Cost Share Unrestricted Auxiliary Enterprises Cost Share Auxiliary Auxiliary Non-EnterprisesInternal Service Other Self-Funded Sponsored Projects - Sponsored Projects - Cost Share Sponsored Restricted Gift Gift Projects Development Loan Funds Cost Share for 7x Funds Unexpend Plant (Capital Renewal & Replacement Renewal & Replace - Debt Service Investment in Plant Agency Alternate Medicare Plan, Financial Presentation ICR Gen Op Enterprises Operations Operations Fed & Priv Local Gov Project Const) Aux Exempt Other Postemployment Fund Working Title General Fund ICR General Fund Cost Auxiliary TABOR Non-exempt Auxiliaries Auxiliary Other Exempt Service Centers Non-exempt Auxiliaries Grants and Contracts Grants and Contracts Gifts Gifts Gift Projects Development Loan Funds Cost Share Renewal & Capital Construction General Fund Renewal & Auxiliary Renewal & Retirement of Investment in Plant Agency Funds Non-Budget Activity GASB 34-35 Reporting Share Enterprises Replacement Replace Replace Indebtedness (ROI) Unrestricted or Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Restricted Restricted Restricted Restricted Restricted Restricted Unrestricted and Unrestricted (can have Unrestricted and Unrestricted (can have Unrestricted (can have Unrestricted (can have Unrestricted Restricted Unrestricted Unrestricted and Restricted? restricted restricted but usually restricted restricted but usually restricted but usually restricted but usually restricted Colorado FRS (COFRS) 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 320 399 Fund Appropriated? Yes No No No No No No No No Yes No No No No No No Selected projects No No No No No No No Purpose? The primary state Account for the F&A Account for Cost Share Account for the selffunded activities formally expenditures funded with exempt from TABOR for designated internal generated through projects authorized by projects authorized by expenditures with the the University restricted University from UPI and development staff. to students. expenditures restriced construction projects. All funds set aside and gifts funds set aside and gifts aside and gifts or grants assets, accumulated by parties external to the budget activity from presentation entries to Account For Cost Share Account for activities Account for formally Account for revenue Account for sponsored Account for sponsored Account for Cost Share Account for all gifts to Account for gifts to the Account for use by Account for loans made Accounts for Cost Share Account for capital Account for general Account for auxiliary Account for funds set Account for the capital Account for cash owned To separate out non- Make financial appropriated fund to revenue of the general expenditures of the account for the fund. Also account for general fund. designated by the Board Auxiliary or Self-Funded purposes other than due service centers. departmental activities the Office of Contracts the Office of Contracts restrictions as for current operating affiliates that need for purchase or renewal new buildings. or grants restricted for or grants restricted for restricted to pay depreciation on the University but on deposit budgeted activity. convert NACUBO fund University missions of fund 10 compensated of Regents as TABOR sources or activities. to enterprise designation that cannot be classified and Grants from all and Grants from all state perscribed by donor purposes. Per project-to-date budget and replacement of Remodeling and the renewal and the renewal and liabilities and debt capital assets, and with the University. All group basis financial instruction, research, absence liability and Enterprises. or being an internal in funds 20, 26 or 28. sponsors except governments (Colorado intent. Administrative Policy, accounting. Most of capital assets. Can only renovations estimated to replacement of capital replacement of capital related to the acquisition related debt and dealings with agency statements to GASB and public service and expense. service center. Primarily This is the default fund Colorado governments cities, towns, counties, gifts may be deposited these are funded as be used to buy cost $75,000 or more. assets. Can only be assets. Can only be of capital assets. liabilities. Includes funds are the same as 34/35 entity wide basis the related support royalties, fixed price for unrestricted revenue (Colorado cities, towns, and the state). Pure with the University of spent. equipment costing Account for gifts used to buy equipment used to buy equipment Typically includes constructed, purchased dealing with external financial statements. services - academic sponsored project generated through counties, and the state). state funded projects Colorado Foundation and $5,000 or more. Do not restricted for use in costing $5,000 or more. costing $5,000 or more. revenue bond funds, and donated capital businesses, Examples - F&A services, student contract residuals, and departmental activities. Includes Federal (i.e. not mixed with then transferred to PS use for equipment less capital construction Do not use for Do not use for certificates of deposit, assets. organizations and private revenue/expense offset; services, institutional compensated absences financial aid programs. federal monies) will be for spending or than $5,000 or for projects. Include only equipment less than equipment less than lease purchase liabilities, people. Cannot contain scholarship allowances. support, operation & of fund 29 employees. set up in Fund 31 in deposited directly with supplies or other current projects to be $5,000 or for supplies or $5,000 or for supplies or mortgages payable and any University funds. maintenance of plant, order to track State the university. It depends operating expenses. Do capitalized. Noncapitalized projects expenses. Do not use expenses. Do not use other current operating other current operating due to. scholarships & funds for the contract on donor intent. not use for minor fellowships. Does not management process remodeling (less than should be in current for minor remodeling for minor remodeling include Continuing that SB07-228 requires. $75,000). funds. (less than $75,000). (less than $75,000). Education, International Education or Study Abroad. Funding source Can only contain those F&A revenue. General Fund Departmental selfgenerated sales to other Auxiliary or Self residuals from departments recorded in generated sales to negotiated by OCG. negotiated by OCG. Foundation, or gifts givenfoundation or gifts given Physicians Inc or the CU Foundation fund purposes, income general fund, auxiliary appropriations, debt, general fund FOPPS auxiliary fund FOPPS (2xcurrent funds FOPPS, to record fixed assets, private entities. No only for GASB 34/35 Contain transfers from Primarily royalties and ISU sales to Departmental self- Grants and contracts Grants and contracts Gifts from the CU Gifts from the CU Gifts from University Funding is provided from Gifts restricted for loan Cash transfers in from State capital Cash transfers in from Cash transfers in from Cash transfers in from None. Used only for JEs Deposits from external, As used and allocated None. Balanced entries revenues designated and approved by the Board customers and cash funded operations, or sponsored projects fixed accounts 380000- customers and cash directly to the university directly to the university Children's Hospital management fees on investment of loan fund, or other Renewal & gifts or sponsored (fund 10), income from funds), income from income from investment depreciation, debt and University of Colorado financial statement of Regents to fund the transfers in from other deposits from price contracts. 389999 and cash sales transfers in from other by the donor, or by the donor. Colorado. generated through fund funds, and interest Replacement FOPPS, projects restricted for investment of R&R investment of R&R of ROI funds, restricted payment of debt funds may be deposited presentation. general fund - state unrestricted FOPPS. departmental revenuegenerating activities. recorded in accounts Includes miscellaneous term invesment pools as Cash transfers in from of R&R funds, restricted transfers in, income from proceeds from property proceeds from property to non-university entities unrestricted FOPPS. transfers from Fund 34. earnings on the long- earned on student loans. income from investment construction, cash funds, restricted gifts, funds, restricted gifts, gifts. principal. to a fund 80 FOPPS. appropriations, tuition, Includes miscellaneous instructional fees, certain sales to other University 325000-334999. Can sales to other University well as CU's Pooled other funds have to be gifts, proceeds from investment of capital sales, insurance on loss sales, insurance on loss student activity fees, FOPPS recorded in also be cash tranfers in FOPPS recorded in Investment Earnings. approved by Accounting property sales, construction funds. of capital assets. of capital assets. investment revenue, accounts 390000- from other unrestricted accounts 390000- Cash received is & Business Support insurance on loss of rental of general fund 399999. non-isu FOPPS. 399999. converted to budget for (ABS). capital assets. supported space, and use in each program. certain miscellaneous With the exception of revenue. Includes insignificant and miscellaneous sales to infrequent ID revenue, other University FOPPS there should be no recorded in accounts revenue recorded in this 390000-399999. Cash fund. transfers in from fund 72 FOPPS. Cannot contain auxiliary operating revenue, any departmental selfgenerated revenue or cash transfers in from any other funds Operating orientation Departments spend None. Used only to Departments spend Departments spend and Departments spend and Spend the funds Spend the funds Departments spend and Abide by the budget and Abide by the budget and Spend only gifts brought Spend only gifts brought Abide by the budget The Office of Lend money to students, Purchase equipment is Spend budget to Purchase equipment is Purchase equipment is Pay principle and None. Used only for JEs Disburse funds as As used and allocated Balanced entries only for expense budget and account for the F&A expense budget and transfer out within funds transfer out within funds generated through generated through IN transfer out within funds rules of the sponsors. rules of the sponsors. over from the Foundation over from the Foundation consistent with the Advancement collect principle and the primary purpose. construct, remodel or the primary purpose. the primary purpose. interest on debt. to record fixed assets, authorized by depositor GASB 34/35 financial transfers in provided to revenue, and transfers in provided to raised either through raised either through royalties and sponsored sales, cash sales and raised either through Summary of budget, Summary of budget, or gifts given directly to or gifts given directly to restrictions placed on the (Development) spends interest and use to re- to students and pay use 71. Remodel under parking lots, non- use 71. Remodel under use 71. Remodel under payment of debt Can't use University Remodel over $75,000 renovate buildings, Remodel over $75,000 Remodel over $75,000 Balance sheet. depreciation, debt and within amount deposited. statement presentation. accomplish purpose. compensated absences accomplish purpose, in sales or transfers in. sales or transfers in. project fixed price transfers IN. Abide by sales or transfers in. revenue, expenses & revenue, expenses & the university consistent the university consistent use of the gifts. expense budget providedloan Departments do not liability and expense for accordance with sponsor Balance sheet. Balance sheet. contract residuals. Also the federal cost rules. Balance sheet. transfers. transfers. with the restrictions with the restrictions Summary of budget, to accomplish the administrative expenses. $75,000 or non-capital structual improvements, $75,000 or non-capital $75,000 or non-capital principal. Balance sheet. business services - generate revenue except the general fund. There requirements of used to record Balance sheet. placed on the use of the placed on the use of the revenue, expense & fundraising mission. Balance sheet. expense, move funds Balance sheet. expense, move funds expense, move funds purchasing, payroll, tax for miscellaneous sales are no operations in this associated sponsored compensated absence gifts. Balance sheet. gifts. Balance sheet. transfers. Funds raised through back to general or back to 10. Balance back to 20, 26, 28, 29. ID, Balance sheet. to other University fund. However, this project liabilities and expense for these efforts are auxiliary cost share sheet. Balance sheet. FOPPS recorded in could change. Summary fund 29 employees. deposited to the CUF funds. Balance sheet. accounts 390000- of budget, revenue, Balance sheet. directly or into a fund 34. 399999. Summary of expenses & transfers. budget, revenue, expenses & transfers. Budgets (speedtypes Continuing and Revenue budget only with Available temporary, departments Resource Basis of BL expense and transfers require a budget) only Continuing and Revenue, expense and Revenue, expense and Revenue, expense and Revenue, expense and Revenue, expense and Expense only for the temporary, departments transfers, temporary transfers, temporary transfers, temporary transfers, temporary transfers, temporary project expense and transfers only Expense only for the project None except for speedtypes set up for fundraising special events None except for speedtypes set up for fundraising special events Expense only in the department project. Revenue recorded at dean's level. Continuing and None temporary budgets, expenses only related to development activities. Expense and transfers, Expense only for the temporary project Expense and transfers, Expense and transfers, None None None None None. temporary temporary Pays Overhead? No No No GAR/GIR GAR/GIR GAR/GIR GAR/GIR GAR/GIR F&A F&A No No No No Admin fee No No No GAR/GIR No No GAR/GIR, Student orgs No No 1/2 Pays PIE? No No No Pays PIE Pays PIE Pays PIE Pays PIE, ISC's can't Pays PIE No No No No No No No Pays PIE Pays PIE Pays PIE Pays PIE Pays PIE No Pays PIE No No include in rates Can transfer cash to 12, 20, 22, 26, 28, 29, None 20, 22, 26, 28, 29, 70, 20, 22, 26, 28, 29, 71, 20, 22, 26, 28, 29, 71, 20, 22, 26, 28, 29, 71, 78 for depreciation only 20, 22, 26, 28, 29, 71, None None 32, 34, 71 32, 34, 71 None None original funding source 10, 12, 20, 22, 26, 29, 10, 12, 70, 71, 72, 73 20, 22, 26, 28, 29, 71, 10, 12, 22, 20, 26, 29, None 80 None None 70, 71, 72, 73. No cash 71, 72, 73. No cash only 34, 50, 70, 71, 72, 73, 70, 71, 72, transfers to fund 10, use transfers to fund 10 or 78 Temp. BJE 12, use Temp. BJE Monthly statements Rev/Exp Detail & Rev/Exp Detail & Rev/Exp Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Rev/Exp Detail & Summary of Budget, Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Balance Sheet Detail & Summary; Summary; Summary; Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; ; Detail of Budget, Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Summary; Rev/Exp Encumbrances Encumbrances Encumbrances Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Encumbrances ; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Detail & Summary; Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Encumbrances Closing FOPPS Bal. sheet accounts = 0; Bal. sheet accounts = 0; Bal. sheet accounts = 0; Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet accounts Balance sheet = 0 Balance sheet accounts Balance sheet = 0 Continuing budget = 0; Continuing budget = 0; Continuing budget = 0; = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, = 0; No open payroll, BBA before BBA before BBA before PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, encumbrances less than encumbrances less than encumbrances less than $1.00, No open payroll, $1.00, No open payroll, $1.00, No open payroll, PO, SPO, requisition, PO, SPO, requisition, PO, SPO, requisition, Cash Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No No Petty cash Yes No Yes Yes Yes Yes Yes Yes Yes No Unusual Unusual No No No No No No No No No No No No Change fund Bursar only No No Yes Yes No Yes Yes No No No No No No No No No No No No No No No No Checking accts No No No International Ed only No No No No No No No No No No No No No No No No No No No No Cash with trustee No No No No No No No No No No No No No No No No Yes No No Yes No No No No Deposits in transit No No No No No No No No No No No No No No No No No No No No No No No No Cash with state No No No No No No No No No No No No No No No No Unusual No No No No No No No treasurer Investments-Treasurer No No No No No No No No No No No No No No No No Only invest debt proceeds No No Yes No No No No Accts receivable Yes No Yes Yes Yes Unusual Yes Yes Yes Yes Unusual Unusual Unusual Unusual Unusual Unusual Unusual Unusual Unusual Unusual No Only overspent FOPPS No No Loans receivable No No No No No No No No No No No No No No Yes No No No No No No No No No Inventory Supplies only No Supplies only Yes Yes No Yes Yes No No No No No No No No No No No No No No No No Prepaid/deferred exp Yes No Yes Yes Yes Yes Yes Yes No No Unusual Unusual Unusual Unusual No Unusual Yes Unusual Unusual No No No No No Security in lieu of No No No No No No No No No No No No No No No No Unusual No No No No No No No retainage Capital assets No No No No No No No No No No No No No No No No Construction in progress No No No Yes No No No Due to/from Yes No No Yes Unusual Yes No Yes No No Unusual Unusual No No No Unusual Yes Unusual Unusual Yes No No No No Accounts payable Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No No Sales tax payable No No No Yes Yes No Yes Yes No No No No No No No No No No No No No No No No Interest payable No No No No No No No No No No No No No No No No Yes No No Yes No No No No Salary/wages payable Yes No Yes No No No No No No No No No No No No No No No No No No No No No Payroll withholding No No No No No No No No No No No No No No No No No No No No No No No No Retainage payable No No No No No No No No No No No No No No No No Yes No No No No No No No Other accrued expense Yes No Yes Yes Yes Yes Yes Yes Unusual Unusual Unusual Unusual No No Unusual Unusual Yes Unusual Unusual Unusual No No No No Compensated absence No Yes No Yes No Yes No No No No Yes Yes No No No No No No No No No No Yes No liability Contingent liability No No No No No No No No No No No No No No No No No No No No No No No No Risk financing liability No No No No No No No No No No No No No No No No No No No No No No No No Unearned revenue Yes No No Yes Yes No Unusual Yes Yes Yes No No No No No No No No No No No No No No Undistributed receipts Yes No Yes Yes Yes No Yes Yes Yes Yes Yes Yes No No Yes No No No No No No No No No Deposits held in Yes No No Yes Yes No Unusual Yes No No No No No No No No No No No No No Yes No No custody Other liabilities Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Unusual Unusual Yes Unusual Unusual Unusual Unusual No Yes No Clearing accounts Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes Yes Yes Yes Yes Yes Yes Yes No No Debt payable No No No No No No No No No No No No No No No No Yes No No Unusual Yes No No No State appropriatons Yes No No No No No No No No No No No No No No No Yes No No No No No No No Tuition Yes No No Continuing Ed, No No No No No No No No No No No No No No No No No No No No International Ed Instructional fees Yes No Yes Continuing Ed, No No No No No No No No No No No No No No No No No No No No International Ed Student activity fees Yes No Yes Yes No No No No No No No No No No No No No No No No No No No No Investment revenue Yes No Yes International Ed only No No No No No No Royalties Royalties No No No No No, would be capitalized No No Yes No No No No Grants & contracts No No No No No No No No Yes Yes No No No No No No Yes No No No No No No No Gifts No No No No No No No No No No Yes Yes Yes No Yes Unusual Yes Unusual Unusual Unusual Yes No No No Sales & services Limited to faculty No No Yes Yes No No Yes No No No No No No No No No No No No No No No No educational activities fellowships Auxiliary operating No No No Yes No No No No No No No No No No No No No No No No No No No No revenue / Auxiliary enterprise revenue Health services No No No No No No No No No No No No No No No No No No No No No No No No revenue F&A revenue No Yes No Yes No Yes No No No No No No No No No No No No No No No No No No Rental income Yes No Yes Yes Yes No No Yes No No No No No No No No No No No No No No No No Misc. income No No No Yes Yes No Yes Yes No No No No No No No No No No No No No No No No Service center IN No No No No No No Yes No No No No No No No No No No No No No No No No No revenue Misc. interdepartmental sales Yes No Yes Yes Yes Yes No Yes No No No No No Unusual No No No No No No No No No No Updated 3/14/2016 A note about TABOR: Passage of Colorado Senate Bill 04-189 in 2004 paved the way for the Board of Regents to approve resolutions on June 2 and July 8, 2004 designating the entire University as a TABOR enterprise effective July 1, 2004. TABOR enterprises are exempt from TABOR requirements. To qualify as an enterprise, a higher education institution must be a government-owned business authorized to issue its own revenue bonds and receive less than 10 percent of its annual revenue in grants from all state and local governments combined. With reduced state funding, the University met both of these criteria and on July 1, 2004, the University was designated as a TABOR enterprise beginning fiscal year 2005. The University maintains its designation as a TABOR enterprise as long as it continues to meet both eligibility requirements. Because the possibility exists, however remote, that it may lose its TABOR enterprise status, the University continues to use the same fund structure and accounting conventions that were developed to comply with TABOR reporting requirements. Some of the TABOR requirements and distinctions noted in this Summary are no longer in effect. They do, however, offer insight into the origins of the accounting practices that they refer to accounting practices that are still in effect.