TECHNICAL BID PART I - PDF Free Download

Save Energy for Benefit of Self & Nation Operation & Maintenance unit of Sardar Sarovar Hydro Power Old ADM Building, Kevadia Colony 393151 Dist: Narmada Phone: (02640) Office: 233022 Extn: 24/25/28/29, Fax: 02640 232148, Email: gseb_ssp_hp@yahoo.co.in, ce.sshep@gebmail.com Tender No. TECHNICAL BID PART I 1 Subject M- 1238 Supply of Different Types of Pressure Gauge, Compound Pressure Gauge, Differential Pressure Gauge and Contact Pressure Gauge for CHPH of SSHEP. DUE ON 19/09/2011 AT 3.30 P.M. (If possible) TENDER FEE PAID DETAILS (TENDER FEE IS COMPULSARY & THERE IS NO EXEMPTION FOR TENDER FEE). SSI / NSI firm also have to pay Tender Fee. TENDER FEE PAID IN CASH / DEMAND DRAFT MONEY RECEIPT / DD NO. DTD. RS. EMD PAID : YES / NO EMD TO PAY BY D.D. : DD NO:, DATE: EMD PAID BY BANK Guarantee: YES / NO SSI/NSIC NOTARIZED COPY ATTACHED : YES / NO The EMD will be accepted either in Cash or Demand Draft of State Bank of India, Kevadia Colony branch in favour of Gujarat State Electricity Corporation Limited. Tender submitted without tender fee and EMD (by DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy) will not be accepted. The tender fee & EMD in any other form shall not be accepted. Cheque shall not be accepted. This tender should be submitted duly signed without removing a single page; otherwise the tender is liable to be rejected. FOR SUPPLY TENDER PLEASE MENTION TIN / CST. NUMBER: 1) For supply tender party should invariably mentioned TIN / CST. NUMBER in their technical bid otherwise your offer will be ignored and price bid will not be opened. 2) PAN NO.

GUJARAT STATE ELECTRICITY CORPORATION LIMITED SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT, KEVADIA COLONY 393 151, GUJARAT STATE Interested bidders are requested to download tender documents from our website (www.gseb.com & www.gsecl.in) after downloading the tender documents from the website & after filling require details; same should be submitted by R.P.A.D or by Speed post ONLY super scribing Tender cover by TENDER NUMBER, addressed to The Chief Engineer (O & M), GSECL, SSHEP (O & M), Old Adm. Building, Kevadia Colony, Ta: Nandod, Dist: Narmada, Pin: 393 151. (Offer submitted by Courier Service or Hand delivery will not be accepted) The tender documents should reach this office latest by 15.00 hours of LAST DATE OF SUBMISSION. No tender shall be accepted / opened in any case after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that the GSECL shall not assume any responsibility for late receipt of the tender. Vendor registration with GSECL is not compulsory required for submitting the tender. BIDDER ARE ADVISED TO VISIT OUR ABOVE WEBSITE REGULARLY UP TO OPENING OF BID FOR ANY CORRIGENDUM MAY BE & SUBMIT CORRECTED COPY OF TENDER (OTHERWISE YOUR OFFER WILL NOT BE CONSIDERED FOR OPENING) & EXTENSION OF DUE DATE. The brief details regarding tender are as under: Supply of Different Types of Pressure Gauge, Compound Pressure Gauge, Differential NAME OF TENDER Pressure Gauge and Contact Pressure Gauge for CHPH of SSHEP. Estimated Cost Rs. 2,20,095/- Last date of issue of tender N.A. Last Date of Submission of Technical Bid & Price bid. ( BY RPAD / SPEED 19/09/2011 POST) Up to 3. 00 P.M. Date of opening of Technical Bid At 3.30 P.M. ( If Possible) 19/09/2011 Tender Fee ( Compulsory) Rs. 500/- E.M.D. in Rs. Rs. 2200/- Security Deposit 10 % of Order Value Delivery of goods 02 Months (A) Sample Approval within (B) Bulk Supply (after approval of sample) Validity of Rates N.A. 02 Months 120 Days from the date of opening of the Tender. Chief Engineer (O & M), 2

GUJARAT STATE ELECTRICITY CORPORATION LIMITED BIDS FOR SUPPLY Submission of offer The tender must be submitted in THREE sealed envelope system. Subject and Tender Number clearly written on covers. 1) EMD + Tender Fee Cover (2) Technical Bid Cover (3) Price bid Cover EMD + Tender Fee both should be kept in one separate cover & should be submitted with Technical Bid covers. Originals Money receipt / D.D for payment of tender fee & EMD must be placed in the cover super scribing Tender fee & EMD along with requisite documents as mentioned in the EMD condition. Tenderer should quote the reference of payment of EMD & Tender fee i.e. DD No. & Date for EMD paid & money receipt no. / DD No. & Date for Tender fee on cover page of Technical bid otherwise bid will not be considered for opening. Tenderer should also clarify as Unconditional tender on tender cover itself. Offer without Tender Fee may not be considered & liable to be rejected. The tenders duly filled in sealed covers will be received by RPAD / Speed Post super scribing Tender No. & Subject at the office of The Chief Engineer( O & M), GSECL, SSHEP(O & M) Unit, Kevadia Colony up to 15.00 hrs ON due date & will be opened at 15.30 hrs on the same day ( if possible) in the presence of bidders who wish to remain present. The tender is non transferable document to be submitted in two parts namely Technical bid ( Part I) with all enclosures of the tender documents and Price bid ( Part II) simultaneously in separate sealed covers dully super scribed the respective covers as Technical bid and Price Bid, Tender No., Due date of opening etc. The Tenders shall be accepted by RPAD / Speed Post only up to 15.00 hrs on the date of opening of tender. 1. Tender Fee 1.1) Tender fee will be accepted by CASH (at GSECL, Kevadia Colony office CASH counter) or by Demand Draft drawn in favour of Gujarat State Electricity Corporation Limited payable on State Bank of India, Kevadia Colony branch. Cheques are not accepted. At par / multi city cheque are also not accepted. 1.2) TENDER FEE IS COMPULSARY & THREE IS NO EXEMPTION FOR TENDER FEE. SSI / NSI firm also have to pay Tender fee. 1.3) If Tender fee & EMD both paid by DD, in this case both must be paid by separate DD. 1.4) Tender fee is non refundable. 2. EMD 2.1) The EMD will be accepted by CASH (at GSECL, Kevadia Colony office CASH counter) or by DD only in favour of Gujarat State Electricity Corporation Limited payable on State Bank of India, Kevadia Colony branch. Cheques are not accepted. 2.2) Offers submitted without EMD (by CASH / DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy) will not be accepted. 2.3) If exempted from payment of EMD under SSI/ NSIC units, a latest duly stamp affixed, notarized certificate shall have to be submitted along with the technical bid. The certificate should not old more than three years. In the SSI / NSIC certificate, it should be clearly indicated the manufacturing of items covers in the tender. Please note that only Xerox copy of notarized SSI / NSIC certificate shall not be considered for exemption of EMD. 3

2.4) Tender submitted without payment of EMD or valid notarized SSI / NSIC certificate are liable to be rejected. Tenderer should also put the DD Number on tender cover & cover page of technical bid for payment of EMD. 2.5) No interest shall be payable on EMD. 3. TECHNICAL BID: 3.1 The technical bid comprises all the technical details / specifications and drawings (refer Schedule B), required quantity etc. of the spares / materials required by the corporation and for which price bid to be quoted. Also all the technical details of the stores / materials offered in accordance with the corporation specification guaranteed technical particulars and with all commercial terms & conditions etc., except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER. 3.2 The technical bid shall be opened at 3.30 P.M. (15.30 hrs) on Due date (if possible) in the presence of those tenderers who wish to remain present. If the authorized representative is likely to be present, then he must submit the authorization letter of the representing company at the time of opening of bids and this is compulsory. Only one authorized representative shall be allowed. 3.3 Please note that the required documents should be invariably submitted with tender copy. And tender without documents is liable to be rejected. 3.4 Bidder has to submit all required documentary evidences there of to qualify for acceptance of their technical bid. The downloading the tender and submission of the offer documents by any party will not automatically qualify the party as to its capability to execute such or similar order. The corporation shall asses the capability of the party at the time of evaluation of the technical bids. 3.5 After opening of technical bids, the competent authority will evaluate on the basis of technical qualification criteria. If bidder s bid does not meet the technical qualification criteria, then his technical bid will be ignored. Decision taken by the C.E (O & M), GSECL, SSHEP (O & M) Unit will be binding to all in this regard. 3.6 List of orders for similar items executed by the party indicating the name of the organizations, order no. & date, performance certificate for their supplied items. 3.7 Any additional details regarding technical specifications or any deviation from the specification given by the corporation in Schedule B, should be indicated clearly and separately in technical bid. 3.8 If supplier s bid does not meet the Technical bid criteria, then his technical bid will be rejected. Decision of the CEG, shall be binding to all in this regards. 3.9 The tenderer shall also have to submit following documents along with their Technical bid. A. List of partners / Directors with their permanents as well as present addresses phone no., Fax no and the name of immediate and authorized contact person. B. VAT No. Sales tax registration no., date and issuing authority. C. Bidder shall have to submit the PAN No. for income Tax & TIN No. with documentary proof. 4. PRICE BID: 4.1 The price bid comprises Schedule B, in which the tenderer has to offer their rates in accordance with the technical specification specified in technical bid with all commercial terms & conditions. The price bid must be submitted strictly as per Schedule B and shall be submitted in separate envelope (dully sealed) super scribed PRICE BID with subject and shall be submitted simultaneously with the technical bid. 4.2 Price bids of technically acceptable tenders shall be opened in the presence of technically qualified parties only. The time & date of opening of the price bids shall be decided by the 4

corporation after analyzed and scrutiny of the technical bids and the intimation will be given to the technically accepted / qualified tenderers / parties. 4.3 The TECHNICAL and PRICE Bids shall contain adequate cross reference wherever necessary to ensure clear and proper co- relation of the two bids without ambiguities whatsoever. Any technical questions information and clarification that may be required pertaining to this tender should be referred to the Chief Engineer ( O & M), Kevadia Colony reserves the right to reject any OR all tenders without assigning any reasons thereof. 4.4 Bidders have to quote that rates GSECL s given format of price bid. 4.5 Bidder shall have to quote their rates without any applicable taxes in Schedule B of price bid. 4.6 The applicable VAT / Taxes / Duties, Packing & Forwarding Charges, Freight & Insurance charges, FOR shall be mentioned separately in price bid. 4.7 The bidder has to indicate the applicable rate & amount of VAT, excise duty and Sales Tax in their bid, failing which their bid liable to be rejected. 4.8 In no circumstances price should be quoted in technical bid. Bidder has to quote their rate only in price bid and in Schedule B given along with price bid. 5. Important Terms & Conditions 1. Conditional tender will not be accepted. Withdrawal of any condition by bidder unilaterally before or after opening of tender will not be permitted. 2. Once the offer submitted by the bidder before due date of submission, the bidder will not be allowed to submit revised / additional / modified offer after opening of bid. Any alterations / modification to the bids received after submission of offer shall not be considered unless carried for by the corporation in negotiation. 3. Only those bidders shall be considered who have supplied such items or similar nature of items during last three years satisfactorily. Bidder has to submit documentary proof to qualify that technical bid. 4. In case of brought out items, party should furnish the backup guarantee from their principles. Party has to submit documentary proof of genuinely of material purchased from their principle. 5. No revised offer shall be accepted after opening of tender. The CE ( O & M), GSECL, SSHEP, Kevadia Colony reserves right to reject or accept any or all tenders without assigning any reasons thereof and also to split up the items between the parties as the case may be. Chief Engineer (O & M), GSECL, SSHEP (O & M), I / We hereby agree for the terms & conditions lay down in Tender. All the bidders are requested to read and verify the documents of Conditions of tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and confirm that all the above documents you have verified & certify as below. I / We hereby has read the above documents and agree for the Conditions of Tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and accordingly submitted my / our offer. Signature of Tenderer With Company s Seal & Date 5

3 4 PRESSURE GAUGE FOR CGL SYSTEM ACCURACY: +/- 1% of FSD DIAL SIZE: 3"(50MM) CONNECTION: 1/4" BSP(M) BOTTOM WORKING PARTS: SS CASE: DIE CAST AL, WEATHERPROOF RANGE: BETWEEN 0-250 KG/CM2 PRESSURE GAUGE ACCURACY: +/- 1% of FSD DIAL SIZE: 4"(100MM) CONNECTION: 3/8" BSP(M) BOTTOM WORKING PARTS: SS CASE: DIE CAST AL, WEATHERPROOF 5 Nos. A RANGE: BETWEEN 0-2 KG/CM2 3 Nos. B RANGE: BETWEEN 0-7 KG/CM2 2 Nos. C RANGE: BETWEEN 0-25 KG/CM2 3 Nos. D RANGE: BETWEEN 0-15 KG/CM2 6 Nos. COMPOUND PRESSURE GAUGE FOR SF6 BREAKER ACCURACY: +/- 1.5% of FSD BRASS 5 MOVEMENT, SPRING STEEL DIAPHRAGM WITH TEFLON FOIL PROTECTION, CAST ALLUMINIUM CASE, STOVE ENAMELED BLACK WITH 8 SCREWED BEZEL Nos. DIAL SIZE: 4"(100MM) CONNECTION: 3/8" BSP(M) BOTTOM WORKING PARTS: SS CASE: DIE CAST AL, WEATHERPROOF RANGE: BETWEEN 760MM/HG TO 14 KG/CM2 6 PRESSURE GAUGE ACCURACY: +/- 1% of FSD DIAL SIZE: 6"(150MM) CONNECTION: 3/8" BSP(M) BOTTOM WORKING PARTS: SS CASE: DIE CAST AL, WEATHERPROOF Electric contact (Double) with magnetic snap action one normally closed and the other normally open below set point at 380 V AC 30VA/110V DC 10W (MAX CURRENT 1 AMP) A RANGE: BETWEEN 0-10 KG/CM2 12 Nos. B RANGE: BETWEEN 0-6 KG/CM2 5 Nos. 7

8 Tender No. M 1238 7 DIFFERENTIAL PRESSURE GAUGE FOR GT OIL COOLER ACCURACY: +/- 1% of FSD DIAL SIZE: 6"(150MM) CONNECTION: 1/4" NPT(F) BOTTOM WORKING PARTS: SS CASE: DIE CAST AL, WEATHERPROOF, PAINTED STOVE ENEMELTED BLACK, SENSING ELEMENT: STEEL DIAPHRAGM FOR RANGE ABOVE 2.5 KG/CM2 AND SS- 316 DIAPHRAGM FOR RANGE UP TO 2.5 KG/CM2 FOR ALLOY STEEL DIAPRAGM TEFLON PROTECTION IS OPTIONAL, MOVEMENT MATERIAL: SS CHAMBER MATERIAL: SS- 304(STANDARD) MOUNTING: DS-2 DIRECT WITH BOTTOM ENTRY CONNECTION: 1/4"NPT(F) STANDARD FITMENTS: OVER RANGE RELIEF VALVE, EXTERNAL ZERO ADJUSTMENT DIFFERENTIAL RANGE: 0-1.6KG/CM2 MAX STATIC PRESSURE: 100 KG/CM2 3 Nos. NOTE: - 1. GUARANTEE / WARANTEE: If the goods / stores equipments are found defective due to bad design / materials or poor workmanship, the same should be repaired or replaced by you free of charge if reported within 18 months of their receipt at site or 12 months from the date of commissioning of equipment whichever is earlier. 2. The successful bidder shall have to submit test certificate from manufacturer along with supply of materials. The materials without test certificate will not be accepted at kevadia Store. 3. The bidder shall have to submit authorized dealership certificate along with technical bid, otherwise offer will be rejected / ignored. General Condition: 1. If any additional deviation in specification, please clearly mention in separate on this page of Technical Bid, dully signed. In no circumstances price should be quoted on this page. 2. Party has to accept Payment terms as per GSECL. 3. Bidder should give minimum required validity for 120 days from the date of opening of technical bid, otherwise your tender will be treated as cancelled. 4. Outside Gujarat, material should come through RR sale at destination. 5. Guarantee / Warrantee: If goods / stores and equipments are found defective due to bad design / materials or workmanship, the same should be repaired or replaced by you free of charge if reported within 18 months of the receipt at site or 12 months from the date of commissioning of equipment whichever is earlier. You will be responsible for the proper performance of the

equipment for 18 months after receipt of the stores by the consignee and for 12 months after commissioning of equipment whichever is earlier. 6. Party should invariably mentioned TIN, CST & PAN NUMBER in their technical bid otherwise your offer will be ignored and price bid will not be opened. 7. Bidder should confirm delivery period as per GSECL requirement and same should be confirmed in Technical bid. 8. Delivery period: (a) Submission of sample for approval / Inspection: Days / Weeks / Months (b) Bulk supply after receipt of sample approval letter: Days / Weeks / Months 9. Rates offered for: Destination i.e. Kevadia Colony / 10. Payment Terms: 80% of Ex-works price including 100% of Freight, Insurance, Taxes & Duties within 30 days against TRC and balance 20% within 45 days on receipt of SR Note. Payment will be made by A/c payee cheque only. 11. Validity period of offer: 120 Days 12. EMD: Paid by DD No. Date: (Refundable) Rs. 13. Tender fee: Paid by DD No. Date: (Refundable) Rs. 14. Bidder should keep their commercial terms and conditions similar in both technical bid as well as in price bid. They should not defer in any of the bid. Only prices should be submitted along with only price bid and not with the technical bid. 15. Non complying of the above conditions of the tender liable to be rejected. 16. GSECL reserves the right to prefer the overall lowest party if deem fit. 17. Bank Account Details for E Payment: 1. Account No.: 2. Type of Account: 3. Bank Name: 4. Branch Name & Address: : 5. Contact number of Branch: 6. IFSC No.: Chief Engineer (O & M), GSECL, SSHEP (O & M), I / We hereby agree for the terms & conditions lay down in Tender. All the bidders are requested to read and verify the documents of Conditions of tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and confirm that all the above documents you have verified & certify as below. I / We hereby has read the above documents and agree for the Conditions of Tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and accordingly submitted my / our offer. Signature of Tenderer Company s round seal & Date 9

COMPOUND PRESSURE GAUGE FOR 5 SF6 BREAKER 6 PRESSURE GAUGE 8 Nos. A RANGE: BETWEEN 0-10 KG/CM2 12 Nos. B RANGE: BETWEEN 0-6 KG/CM2 5 Nos. 7 DIFFERENTIAL PRESSURE GAUGE FOR GT OIL COOLER 3 Nos. Chief Engineer (O&M), Signature of Tenderer GSECL, SSHEP (O&M), With Company s round seal 12

Save Energy for Benefit of Self & Nation Operation & Maintenance unit of Sardar Sarovar Hydro Power Old ADM Building, Kevadia Colony 393151 Dist: Narmada Phone: (02640) Office: 233022 Extn: 24/25/28/29, Fax: 02640 232148, Email: gseb_ssp_hp@yahoo.co.in, ce.sshep@gebmail.com Ref. No: Tender No. M - 1238 FORM A Please submit this form duly filled, signed and with company s round seal along with price bid in price bid cover. 1. Please quote your rates as per unit specified above otherwise offer will be ignored. 2. Quoted prices required should be firm for delivery FOR Destination Kevadia Colony. 3. The offer should be firm for minimum period of 120 days from the date of opening of the bid. 4. Applicable taxes and duties Inclusive / Exclusive may be indicated clearly below. If Taxes & duties are not applicable, please mention as NIL. If taxes and duties are not indicated, then taxes & duties will be consider as NIL or Inclusive. 5. Basic cost Rs. 6. Excise Duty: % (Inclusive / Exclusive) Rs. 6(a) Education Cess: % (Inclusive / Exclusive) Rs. 7. Taxes: ST / CST / VAT: % (Inclusive / Exclusive) Rs. 8. Freight Charges: % (Inclusive / Exclusive) Rs. 9. Insurance Charges: % (Inclusive / Exclusive) Rs. 10. Packing & Forwarding Charges: % (Inclusive / Exclusive) Rs. 11. Total End Cost: Rs. 12. Delivery period: (a) Submission of sample for approval / Inspection: Days / Weeks / Months (b) Bulk supply after receipt of sample approval letter: Days / Weeks / Months 13. Rates offered for: Destination i.e. Kevadia Colony / 14. Payment Terms: 80% of Ex-works price including 100% of Freight, Insurance, Taxes & Duties within 30 days against TRC and balance 20% within 45 days on receipt of SR Note. Payment will be made by A/c payee cheque only. 15. Validity period of offer: 120 Days 16. EMD: Paid by DD No. Date: (Refundable) Rs. 17. Tender fee: Paid by DD No. Date: (Refundable) Rs. Signature of Tenderer Company s seal 13