New Employee Orientation
Agenda Company Overview Employment & Payroll Forms Policy Forms Benefits Overview
COMPANY OVERVIEW
Jacobs Engineering Engineering, scientific, design/build, construction management and technical services More than 60,000 personnel Located in 170+ offices in 25+ countries More than $10 Billion in annual revenue #241 in Fortune 500
Jacobs Technology Advanced Technology arm of Jacobs Headquartered in Tullahoma, TN More than 12,500 personnel More than 27 large enterprise contracts More than 40 office locations More than $2 Billion in annual revenue
Jacobs Core Values
We Are A Relationship Based Company This first core value is also our fundamental business strategy. We focus on forging strong, long-term relationships with our clients, as we consider sound client relationships the most important contributor to our success. We cement these relationships by providing superior customer value and by continuously improving our performance.
Growth In An Imperative Our clients needs drive our business, so we grow in pace with their growth. Indeed, the neck-and-neck global marketplace demands growth. And profitable growth is what all our stakeholder groups client, employee, and shareholder desire most from us. Our goal is to grow our business by 15%, ever year.
People Are Our Greatest Asset Employee talent is the cornerstone of our success: Their expertise and capabilities win us the work, perform the work, create value for our clients, and generate loyalty in our investors. So we create an environment where our employees meet fresh, exciting challenges, and experience the satisfaction of a job well done. Ours is also an environment that is flexible to change and open to innovation. At Jacobs, every employee contributes to value-added performance.
Safety A Jacobs Commitment A culture of caring about our people, their safety and well-being, both at work and at home A belief that all accidents and injuries are preventable! Commitment to providing a safe environment for all of our people An expectation that everyone looks out for themselves and those around them
Office Safety Most common accidents are slips, trips and falls Make sure your workspace is organized and clean Properly store office equipment Wrap or tape cords and wires Use good posture Think Safe!
Security Reminders Wear your badge at all times Respect MSFC traffic rules. If you receive a traffic citation, MSFC assesses traffic points (determined by type of traffic violation) against you. 12 points within a 24-month period, will subject you to having your driving privileges revoked for a six-month period. ESSSA Security POC, Erich Schlapman (256-716-4684)
EMPLOYMENT & PAYROLL FORMS
Employment & Payroll Forms New Hire Data Sheet Social Security Card Verification Form I-9, Employment Eligibility Verification W-4 & A-4 Tax Withholding Forms Payroll Check Direct Deposit Emergency Contact Time Recording Guidelines Employee Disability & Veteran Data Employee Skills Booklet (please return within 7 days) Skills Database List
POLICY FORMS
Policies Instruction Sheet Policies are posted on the ESSSA portal for your review Read each policy thoroughly; contact Erich Schlapman (256-716-4684) with questions Return appropriate signed forms to Erich Schlapman by the designated due date
Policy Statements (1 of 2) Attendance Control Hours of Work Employee Responsibilities Company Rules Equal Employment Opportunity (EEO) Harassment Please complete the Employee Processing Form
Policy Statements (2 of 2) Employee Invention & Confidential Information Agreement Record name on page 1, Sign & Date page 3 & 4 Drug, Alcohol and Contraband Policy Employee Certification of Drug & Alcohol Policy Drug Testing Consent Form Procurement Integrity Act Individual Employee Procurement Integrity Certificate Business Conduct Policy Statement of Understanding and Compliance Outside Business Activity Outside Business Activity Approval Form
Ethical Business Conduct Ethical Business Conduct is a requirement for every employee If you become aware of or are concerned about compliance issues or violations of the law, contact: Your manager, local Human Resources representative; local Company legal counsel; the Corporate General Counsel in Pasadena, California; the Compliance Officer in Cypress, California; or The Jacobs Integrity Hotline
Jacobs Integrity Hotline If internal methods fail, Jacobs has provided an Integrity Hotline for employees to report their concerns in confidentiality Available 24 hours a day, seven days a week Anonymous reporting and confidential assistance are available Jacobs will respond timely No retaliation to employee reporting issues Hotline number: 1-877-Jacobs2 (1-877-522-6272)
BENEFITS OVERVIEW
Time Off With Pay Holidays (10) Paid Time Off (PTO) Compensatory Time Other Paid Absences
Paid Time Off (PTO) Accrue bi-weekly (credit not allowed) Paid at the employee s straight-time rate Charged to the nearest tenth of an hour Upon separation from payroll Paid for unused PTO up to 200 hours Full bi-weekly credit given if separation is before the end of a pay period Supervisors must approve all requests for paid time off
PTO Accrual Schedule Years of Service Regular Full-Time Bi- Weekly Accrual Annual Accrual Less than 3 4.00 hours 104 hours 3 to less than 5 4.77 hours 124 hours 5 to less than 15 5.54 hours 144 hours < 15 (Grade 15 & above) 6.15 hours 160 hours 15 or more 7.08 hours 184 hours Modified Full-Time Hours of Service Bi- Weekly Accrual Less than 6,240 hrs 0.05 hrs per hour worked 6,240 hrs to less than 10,400 hrs 0.06 hrs per hour worked 10,400 hrs to less than 31,200 hrs 0.07 hrs per hour worked < 31,200 hrs (Grade 15 & above) 0.08 hrs per hour worked 31,200 hrs or more 0.09 hrs per hour worked
Compensatory Time Option to accrue time off with pay in lieu of overtime pay Applies to Exempt employees only Must be engaged in performing either high priority or critical deadline work/projects to be eligible May accrue up to 40 hours during a contract year (Aug 1 July 31) Must be used within contract year no carryover from one year to the next Comp time is not a vested benefit and cannot be converted to paid overtime or transferred to PTO Comp time should be used prior to using accrued PTO
Other Paid Absences Funeral Leave if immediate family* (3 consecutive business days) Birth of a child or serious illness in immediate family* (1 day per year) Administrative Leave Jury Duty (notify supervisor and accounting) Military Service (notify supervisor and HR) Inclement Weather (call 256-544-HELP, center announcements) (*Immediate family refers to spouse, children, stepchildren, brothers, sisters, parents, stepparents, stepbrothers and sisters, foster parents, parents-in-law, legal guardians, and grandparents)
Benefits Information & Enrollment Forms Medical, Dental, Vision Health Savings Account Flexible Spending Accounts Life Insurance Travel/Accidental Death & Dismemberment Ins. Integrated Disability Plan (IDP) Long Term Care Ins. (LTC) AFLAC Employee Assistance Program (EAP) Insurance Information Acknowledgment Form Voluntary Benefits Vanguard 401(k) 520 Education Savings Plan
Medical, Dental & Vision Group Benefit Enrollment Instructions Blue Cross / Blue Shield of Alabama PPO & HDHP Options Delta Dental of California Vision Service Plan Review Medical Plans Options Chart for a summary of coverage offered Complete the Group Benefits Enrollment form.
Health Savings Account (HSA) Flexible Spending Accounts (FSA) Health Savings Account Pre-tax savings account for use with HDHP 100% vested and portable Company matching funds available HSA Plan Overview Presentation Flexible Spending Accounts Medical Reimbursement Account (MRA) Dependent Care Reimbursement Account (DCR) Have until March of the following year to submit claims for expenses incurred during plan year Use It or Lose It rule
Life Insurance Company provided Basic Life 1.5x Salary Only available during initial enrollment Imputed Income Supplemental Life Insurance Spouse Life Insurance Child Life Insurance Must elect Supplemental to be eligible for Spouse or Child Life Insurance Complete the Life Insurance Enrollment form Life Insurance Rate Information
Travel/Accidental Death & Dismemberment Travel Accident Insurance provided at no cost Voluntary AD&D Insurance Single Coverage ($0.02/$1,000 of coverage) Family Coverage ($0.032/$1,000 of coverage) Complete the Voluntary AD&D Enrollment form
Integrated Disability Plan (IDP) Short-term & Long-term Disability After-tax premium Premium is 0.85% of annual compensation $100,000 x 0.85% = $850 / 26 = $32.69 per bi-weekly pay period Benefits are tax-free 60% income replacement tax-free Enroll during first opportunity no questions Can pick up later by submitting Evidence of Insurability Complete the IDP Enrollment form
Long Term Care Carrier, UNUM 100% Employee-paid (after tax contribution) Provides financial assistance in case you need care in a long term care facility, at home or another similar place Pays a monthly payment for loss of functional capacity or cognitive impairment Eligibility active employees (excludes temporary or seasonal employees) and their family members (i.e. spouse, parents, grandparents, spouse s parents & grandparents) 60 consecutive day elimination period
Long Term Care Instructions An enrollment kit can be provided if you are interested in long-term care by contacting Erich Schlapman (256-716-4684) If you are not interested in long-term care, complete the Waiver of Long Term Care Insurance and return to HR in 30 days This insurance can be picked up at any time
AFLAC Representative is Gary Lovell Open enrollment during November for the following calendar year
Employee Assistance Program United Behavioral Health 1-866-319-4473 www.liveandworkwell.com Access Code: jacobs
401(k) Employee Savings Plan The Vanguard Group (Jacobs Employees Savings Plan) 1-800-523-1188
401(k) Employee Savings Plan Eligible as soon as practical following date of hire May contribute between 1% - 50% of your salary Company matches 50% of the first 6% contributed by employee Immediately 100% vested in both employee and company contribution May change contribution allocation, investment options, request a loan, request a hardship withdrawal and much more at anytime simply by contacting Vanguard
Section 529 Education Savings Plan Higher education savings program providing taxadvantaged benefits (after-tax contributions grow taxfree; earnings never taxable if used for qualified higher education expenses) No load fees, quarterly or annual fees taken from the account (expenses are built into the funds return) Open to all employees Administered by Alliance Capital
Section 529 Education Savings Plan Minimum contribution, $50 per month; lifetime limit, $287,000 Enrollments (after-tax), de-enrollments, or changes are handled via Alliance Capital s website www.corporate.collegeboundfund.com Customer Service Number 1-800-227-2900
Additional Benefits Tuition Reimbursement $5,000 per calendar year Voluntary Universal Life Insurance ID TheftSmart Auto Insurance Home Insurance
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