Development Review Enterprise

Development Review Enterprise Brett Veltman, Manager 101 West Costilla Street, Colorado Springs, CO 80903 (719) 385-5088 bveltman@springsgov.com MISSION To ensure compliance with City land use regulations by conducting a review of all required building permits. The Enterprise will be a financially selfsufficient organization supported by the fees it collects. ESTIMATED FUND BALANCE $500,000 $400,000 $300,000 $200,000 $100,000 $0 '01 '02 '03 '04 SERVICES Review residential, multi-family and commercial building permits to ensure compliance with the zoning, subdivision and traffic regulations Conduct review and inspection of hillside site plans to ensure compliance with the Hillside ordinance and with the Hillside Design Manual Review sign permits to ensure compliance with the zoning codes Provide professional review of minor amendments, final irrigation plans and administrative relief requests Provide contractor and public information services on a walk-in or call-in basis regarding permit review, zoning, and land use information Provide plat recordation services and administer drainage, bridge and recording funds Collect and manage financial assurances associated with building permits and certificates of occupancy SUMMARY Year End Sources of Funds Administration Review Fees $670,936 $859,845 $700,000 $763,925 $939,617 Interest 2,795 17,316 3,500 8,100 8,000 Total $673,731 $877,161 $703,500 $772,025 $947,617 Uses of Funds Salary/Benefits $358,488 $421,784 $481,510 $475,148 $638,856 Operating 86,314 87,092 112,936 119,106 236,141 Capital Outlay 30,665 27,279 5,895 82,870 58,200 Total $475,467 $536,155 $600,341 $677,124 $933,197 The estimated ending fund balance is not the same amount as the fund balance as stated on the Comprehensive Annual Financial Statements. It is determined by netting current assets and current liabilities less outstanding obligations such as contracts and purchase orders. This allows for only current liquid and available amounts to be appropriated by the Division. Development Review Enterprise Page 14-14

PERSONNEL Year End Classification Manager 1.0 1.0 1.0 1.0 1.0 Professional 3.0 3.0 3.0 4.0 5.0 Paraprofessional 2.5 2.5 2.5 2.5 2.5 General 1.0 1.0 1.0 1.0 2.0 FTE Total 7.5 7.5 7.5 8.5 10.5 In, 6.5 FTE were transferred to this Division from the General Fund Development Review Division. Also, one planner position was added. In a new planner position was approved by City Council. In, an Engineering Specialist and Senior Office specialist (2.0 FTEs) were transferred to the Enterprise from Land Use Review. Page 14-15 Development Review Enterprise

PERFORMANCE INDICATORS 6,000 5,000 4,000 3,000 # of Approved Building Permits 4,254 4,231 4,606 4,894 5,146 4,400 4900 5,200 The general trend that we have seen in the city towards continuing growth had a substantial reversal in. Given the uncertainties of predicting rates of new construction, a conservative estimate is utilized for developing the budget. 2,000 1,000 0 1998 1999 2000 Target Between 1999 and, this indicator saw steady improvement. This reduction in plan review times can be attributed to across-the-board staff training, which resulted in all staff members contributing to the plan review process. Although brings with it increased staffing levels, it also brings increased workloads. For this indicator is projected to remain at current levels. 4 3 2 1 0 Average # of Review Days per Plan 3.0 2.9 2.4 2.5 2.1 2.1 2.1 1999 2000 Target 100% 80% 60% 40% 20% 0% % of Plans Reviewed within Four Review Days 64% 65% 1999 2000 94% 98% 98% 98% 90% Target The Development Review Enterprise strives to maintain customer satisfaction by reviewing a large majority of plans within four working days. The large increase seen in was the result of hiring one additional staff member. Development Review Enterprise Page 14-16

CHANGES TO THE In, the Development Review Enterprise (DRE) added 2 FTE s which were transferred from the General Fund s Land Use Review Division. DRE Costs for salaries, benefits, and operating expenses have been increased accordingly. In mid-, the DRE will move into the new Pikes Peak Regional Development Center. This will result in a significant increase in lease costs and onetime expenditures for new furniture systems, moving, and communications. The addition of new FTE s to the DRE begins with the additional revenue sources from final irrigation plans, minor amendment reviews, administrative relief reviews, and subdivision review income. DRE will reimburse $21,900 to the General Fund for ½ of a Transportation Planning Assistant s workload. DRE will reimburse $20,000 to the General Fund for work completed by the Data Systems/GIS Division. MAJOR OBJECTIVES OBJECTIVE Provide a building and sign permit review program, which has a strong customer service orientation and ensures that all projects are permitted and constructed in compliance with all applicable zoning code and subdivision regulations. This will be accomplished by ensuring that all plan reviewers have a thorough knowledge of City plan requirements and processes and have the necessary tools and resources to manage a heavy load of reviews in a timely and efficient manner. OBJECTIVE Improve the efficiency and speed of the plan review process. Since fast review times is one of the most important factors in maintaining customer satisfaction, this Division will increase the number of plans reviewed at the front counter to speed up the plan review process. The goal is to minimize the number of days it takes to conduct plan reviews. OBJECTIVE Improve public and customer access to information. This will be accomplished through the continued development and fine-tuning of outreach programs such as increased automation of the review process. Plan review records including status, comments, turnaround times, and location will be available through the City and Regional Building Department Internet sites. Development plan requirements and bulk and setback information will also be available through these resources. OBJECTIVE Manage a certificate of occupancy and financial assurance inspection program to ensure developments comply with City zoning and landscape ordinances. This will be accomplished by providing a timely program for inspections and financial assurances to ensure that the requirements of the approved development plans have been satisfied prior to building occupancy. This program has been enhanced by giving builders the option of having their final irrigation plans reviewed by the Development Review Enterprise, thus allowing them greater flexibility in the timing of their construction projects. OBJECTIVE To perform hillside site reviews and follow-up inspections to obtain compliance with the Hillside ordinance. A program will be staffed to ensure hillside sites are in compliance with the City Hillside ordinance, which involves conducting follow-up inspections and necessary enforcement actions ensuring builders adherence to approved hillside site plans. Page 14-17 Development Review Enterprise

DEVELOPMENT REVIEW ENTERPRISE FUND DEVELOPMENT REVIEW ENTERPRISE CITY OF COLORADO SPRINGS DETAIL ACCOUNT 51205 CIVILIAN SALARIES 289,454 351,400 385,463 530,092 51207 WAGE PKG-PERFORMANCE 8,770 (500) 0 0 51210 OVERTIME 138 1 0 0 51220 SEASONAL/TEMPORARY 1,081 0 0 0 51245 RETIREMENT/TERM VACATION 141 0 0 0 51255 CONVERSION OF SICK LEAVE 1,452 1,594 0 0 51260 VACATION BUY 1,148 567 0 0 51610 PERA 27,420 31,731 42,390 48,639 51615 WORKER'S COMPENSATION 911 1,257 3,370 3,734 51620 EQUITABLE LIFE INSURANCE 1,087 1,070 1,766 2,120 51625 VISION CARE 374 384 568 662 51640 DENTAL INSURANCE 1,769 2,030 3,393 3,990 51665 CASH BACK 1,486 2,925 0 0 51670 PARKING FOR EMPLOYEES 700 100 0 0 51690 MEDICARE 3,646 4,327 6,390 6,967 51695 CITY EPO MEDICAL PLAN 18,911 24,898 38,170 42,652 TOTAL SALARIES AND BENEFITS 358,488 421,784 481,510 638,856 52105 MISCELLANEOUS OPERATING 0 0 100 100 52110 OFFICE SUPPLIES 1,787 2,644 3,500 4,375 52120 SOFTWARE-MICRO/WORD PROCESS 106 0 625 781 52122 CELL PHONES EQUIP & SUPPLIES 0 246 720 900 52125 GENERAL SUPPLIES 258 890 1,500 1,875 52135 POSTAGE 203 70 545 681 52165 LICENSES & TAGS 0 0 30 30 52220 MAINT-OFFICE MACHINES 2,723 500 1,000 1,000 52405 ADVERTISING SERVICES 186 0 300 375 52431 CONSULTING SERVICES 0 0 0 2,500 52560 PARKING SERVICES 0 0 0 960 52575 SERVICES 0 1,993 2,020 50 52590 TEMPORARY EMPLOYMENT 0 0 0 1,250 52615 DUES & MEMBERSHIP 722 467 750 1,200 52625 MEETING EXPENSES IN TOWN 425 583 600 750 52630 TRAINING 0 1,610 3,800 2,500 52635 EMPLOYEE EDUCATIONL ASSIST 795 1,028 0 2,250 52645 SUBSCRIPTIONS 0 0 200 200 52655 TRAVEL OUT OF TOWN 279 614 700 875 52656 MOVING EXPENSES 0 0 0 8,400 52705 COMMUNICATIONS 9,807 12,571 12,260 14,452 52725 RENTAL OF PROPERTY 13,990 0 26,632 78,396 52735 TELEPHONE-LONG DIST CALLS 407 406 500 625 52736 CELL PHONE AIR TIME 0 0 0 75 52740 GENERAL INSURANCE-CITY 0 0 5,000 2,000 52775 MINOR EQUIPMENT 127 239 250 313 52805 ADMIN PRORATED CHARGES 25,140 26,400 19,139 27,518 52859 INSURANCE-OTHER 0 0 0 4,000 52872 MAINT-FLEET VEHICLES/EQP 3,439 3,269 1,925 2,406 Development Review Enterprise Page 14-18

DEVELOPMENT REVIEW ENTERPRISE FUND DEVELOPMENT REVIEW ENTERPRISE CITY OF COLORADO SPRINGS DETAIL ACCOUNT 52874 OFFICE SERVICES PRINTING 117 152 541 716 52875 OFFICE SERVICES RECORDS 0 0 47 60 52893 RENTAL OF FLEET VEHICLES 0 200 0 0 52927 TEL/COM PASSTHRU-LONG DIST 0 112 0 0 65170 TRANSFER TO OTHER FUNDS 11,539 15,555 13,252 33,428 65175 TRANSFER TO OTHER FUNDS 0 0 0 21,900 65275 COST OF COLLECTION 14,264 17,543 17,000 19,200 TOTAL OPERATING EXPENSE 86,314 87,092 112,936 236,141 53010 OFFICE MACHINES 0 0 920 1,150 53020 COMPUTERS/NETWORKS 3,822 1,952 2,800 4,800 53030 FURNITURE & FIXTURES 26,843 1,927 2,175 52,250 53080 VEHICLES-ADDITIONS 0 23,400 0 0 TOTAL CAPITAL OUTLAY 30,665 27,279 5,895 58,200 NOTES: ORGANIZATION TOTAL 475,467 536,155 600,341 933,197 Some amounts may vary slightly due to rounding of the actual figures. actual expended amounts are not audited amounts and are taken from financial report GFSY0810 2/01/ actual expended amounts are not audited amounts and are taken from financial report GFSY0810 1/22/ Page 14-19 Development Review Enterprise