LIFE INSURANCE CORPORATION OF INDIA ZONAL TRAINING CENTRE 60-A, ARERA HILLS BHOPAL TENDER DOCUMENTS For Providing Catering and Housekeeping Services on Contractual Basis At ZTC, BHOPAL FINANCIAL BID PART - II Please check that number of Pages is 08 (Eight Pages) Each Page of the Tender Document must be Signed & Stamped by the Tenderer 1
TENDER DOCUMENTS FOR PROVIDING CATERING AND HOUSEKEEPING SERVICES ON CONTRACTUAL BASIS AT ZONAL TRAINING CENTRE, LIFE INSURANCE CORPORATION OF INDIA, 60-A, ARERA HILLS BHOPAL (FINANCIAL BID) Contents # Description Page from to Pages 1 Cover Page 01-01 01 2 Contents 02-02 01 3 Important Instructions for quoting the rates 03 03 01 4 Declaration by Tenderer 04-04 01 5 Financial Bid 05 08 04 2
FINANCIAL BID, PART-II Important Instructions for quoting the rates - NOTE: All the pages have to be sealed and initialled by the tenderer 1. The rate quoted for catering services should be Package rate per trainee per day. This rate will include Bed Tea, Breakfast, Pre-lunch Tea, Lunch, Post-Lunch Tea, Evening Tea with snacks and Dinner (see Annexure - IX, Menu of Meals and refreshment of Technical Bid) and quality of food materials (Annexure - XI of the Technical Bid). However, for Housekeeping & General Maintenance Services as given in Annexure VII of the Technical Bid, the rates quoted shall be per month. 2. The Contractor must also give the bifurcation of the package rate for catering services quoted by them. 3. The rate quoted shall be inclusive of all overheads and taxes or any other tax levied by the Govt. etc. Actual Goods and Service Tax if applicable should be mentioned separately and will be paid by ZTC as per the GST rules applicable from time to time. 4. The Contractor should also keep in mind the following factors/inputs/expenses/taxes etc. while quoting the rates in the financial bid (indicative and not exhaustive). Cost of raw material and inputs for preparation of meals/refreshments etc. Profit and administrative expenses of the Contractor Statutory payment/expenses which the contractor expects to incur to ensure compliance with various statutory/legal provisions of the Authorities. Margin for statutory tax deductions. Expenses incurred as a result of compliance to Labour laws and Minimum Wages ACT including the leave, maximum working hours,etc. Expenses towards the premium of Workman compensation policy. Margin towards EPF, ESI, Bonus, Gratuity, leave/overtime/weekly off/national Holiday/Any other Holiday or any other payment in lieu of statutory payments. Expenses to be incurred for providing / washing /cleaning /ironing /maintenance uniform for workers and its pre-mature replacement. Out of pocket and other expenses in relation to obligations under this Tender. Expenses towards disposal of Garbage/Waste etc. to a proper dumping place. Any other expenses which the contractor feels are likely to be incurred or which are mentioned in the Tender document. Any penalty imposed by ZTC on account of breach/violation of any terms and conditions of the Tender document. 3
(To be submitted on the letterhead of firm/proprietor) DECLARATION To The Director, Zonal Training Centre, Life Insurance Corporation Of India, 60-A, Arera Hills, BHOPAL 462 011 (MP) Sub: Tender for Providing Catering, Housekeeping & General Maintenance Services on Contractual basis at ZTC, Bhopal Dear Sir/Madam, I/We certify that I/We have read and understood the terms and conditions of the tender. I/We undertake that various statutes, relevant to this contract, such as Contract Labour (Regulation and Abolition) Act, 1970, Contract Labour (R & A) Rules, 1971, EPF Act,1952, ESI Act (1948) The Industrial Dispute Act 1947 The Equal Remuneration Act 1976 Employees Compensation Act 1923 (Workmen s Compensation Act 1923), The Payment of Bonus Act 1965, Payment of Gratuity Act 1972, Child Labour (Prohibition & Regulation) Act, 1986 as applicable and as amended from time to time and or any other Rules framed there under from time to time by the Central or State Government and or any authority constituted by or under any law, for the category of persons deployed by me/us and relevant for the compliance of this tender is fully understood by us. I/We certify that I/We have fully understood the responsibilities to vest upon us should we qualify as described and implied in the scope of work is fully understood by us. It is affirmed that I/we have read all the terms and conditions before submitting this offer. The rates therefore being quoted by us in this financial bid have been worked on logical calculations taking into account the above considerations and could be fully explained to ZTC Bhopal, should the occasion arise. However, if the occassion arises and if it is found by Competent Authority of ZTC Bhopal to be faulty by any reason, the decision taken by Competent Authority will be honoured and accepted as final without any acrimony. Place: Date: Name of the Firm: Signature of Contractor/Authorised Person with seal 4
FINANCIAL BID Page 1 of Financial Bid We hereby quote the following rate for the different Services under this Tender; 1. CATERING SERVICES: Package rate per day per head and its bifurcation for the menu as provided under Annexure IX of the Technical Bid, of the Tender; ensuring that the inputs are procured of the quality as illustrated/indicated in Annexure XI Bifurcation of the above package Rates is as under Description Bed Tea / Coffee Breakfast Pre-Lunch Tea / Coffee with biscuits Lunch Post Lunch Tea/Coffee with biscuits Evening Tea / Coffee with snacks Dinner Total Package Rate (A) Per day per trainee Rate in Figures (Rs.) Total amount in words (as given in A above) Rs.. Description Special Dinner/Special Lunch (B) High Tea (C) Per trainee Rate in Figures (Rs.) Figures Words 2. HOUSEKEEPING AND GENERAL MAINTENANCE WORKS: Per month rate for the services to be provided under Annexure-VII of the Technical bid of the Tender excluding the labour wages/charges Description House Keeping & Maintenance Charges (consolidated per month as specified in thetender) Working sheet to be enclosed. (Based on the : (i)scope of Work, (ii)compliance to Terms and conditions as detailed in the Tender, (iii)material cost as implied in Scope of Work and in Annexures-VI to XV and inclusive of those listed below in the working sheet for estimation. Rate in Rs. Per month for (D) Figures Words 5
Page 2 of Financial Bid WORKING SHEET FOR HOUSEKEEPING AND GENERAL MAINTAINENCE MONTHLY CHARGES Please Note: Given below is just an illustration of the items to be incorporated. The items as listed below are to be compulsorily shown and included in the working sheet. However, the tenderer may go beyond the listed items and include any other item/s as deemed fit by him/her, with reasons in the working sheet and thereby in the monthly charges. S.No Description Estimated Cost per month for usage and maintainence 1. @100 circular stainless steel plates of diameter12cm 2. @100 rectangular plates of size 12cm x 12cm 3. @600 Bowls of 150 ml capacity 4. @200 oval and 200 rectangular shaped teaspoons 5. @300 glass tumblers(to be maintained net of breakage) 6. @400 ceramic cups of minimum 100 ml capacity(to be maintained net of breakage) 7. @25 glass jugs with lid of minimum 1litre capacity for dining hall 8. @72 Milton jugs of 1litre capacity for hostel rooms 9. @Bain Marie having at least 6 compartments having10in x 13in x 6.5in capacity 10. @50 tea flasks of Milton make having capacity of minimum 250 ml 11. @3 Tea dispensers of minimum 15 litre capacity 12. @Milk dispenser of minimum 15 litre capacity 13. @200 Melamine/Ceramic bowls of minimum 200 ml capacity 14. @37 Electric kettle of minimum 250ml capacity 15. Cost of gas consumption TOTAL(a) Estimated Yearly cost for inputs for estimated no. of trainees(estimated to be 4500 for one financial year) Yearly(X) X 12= monthly rate 1.. SOAP (bathing 50g) Lux, Liril, Medimix 2. SOAP (hand wash 15g) Lifebuoy, Medimix, Dettol 3. LIQUID SOAP Dettol, Lifebuoy, Savlon 4. FLOOR CLEANER Domex, Lizol 5. MOSQUITO REPELLANT Good Knight, All out 6. TOILET & TILE CLEANER Domex, Harpic 7. ROOM FRESHENER JK, Ambipure, Godrej 8. GLASS CLEANER Colin 9. Utensil Cleaner Vim, Wheel, Pril 10. Scrubber- Scotch Brite, Iron mesh 11. Washing of bed linen and towels in the inventory of ZTC x 10# 12. Cost of maintaining kitchen accessories 13. Cost of maintaining catering accessories 13. Cost of house cleaning equipments(mop,broom,wiper,buckets,etc.) 14. Daily disposal and removal of garbage at municipality garbage dump 15. Any additional item needed to be added** TOTAL(b) GRAND TOTAL=(a)+(b)= @Kindly note that only the cost of maintainence of utensils only is to be accounted. It is assumed that the ustensils are already in the possession of the contractor and procurement cost should not be added. #Should be washed after change of each session. Hence approximate no. of washes per month for evaluation may be 10 washes in a month approximately. The no. of washes may increase in case there are short sessions. ** Should be explained and detailed for inclusion 6
Page 3 of Financial Bid 3. LABOUR CHARGES FOR CATERING AND HOUSE KEEPING STAFF: (E) STAFF WAGE PAYABLE PER WORKER PER DAY EPF ESI AND OTHER LIABILITY TOTAL WAGES COST PER DAY TOTAL LABOUR COST PER MONTH NUMBER REQUIRED TOTAL LABOUR COST g x h= i a b c d e f g h i Resident Manager Rs Rs Rs Rs Rs. Rs 1 Room Boy Rs Rs Rs Rs Rs. Rs 1 Rs. Office Boys Rs Rs Rs Rs Rs. Rs 5 Library Attendant Rs Rs Rs Rs Rs. Rs 1 Cooks Rs Rs Rs Rs Rs. Rs 2 Canteen Boys Rs Rs Rs Rs Rs. Rs 3 Sweepers Watchman / Security Guard TOTAL (E) Rs Rs. Rs Rs... Rs. Rs 3 Rs Rs Rs Rs Rs. Rs 2 Rs Rs Rs Rs Rs. Rs 18 Estimations*: *Estimated Number of Trainees in a year 4500 (F) *Estimated Number of Days per Session 4 (G) *Estimated Number of Trainees for Special Dinner / Lunch 70(H) *Estimated Number of Special Dinner / Lunch in a year 10 (I) *Estimated Number of Trainees for High Tea 35 (J) *Estimated Number of High Tea in a year 12 (K) (E) 1 Rate for Providing Catering for 1 year (A x F x G) I 2 Rate for House Keeping for 1 year (D x 12) II 3 Rate for providing Special Dinner / Lunch (B x H x I) III 4 Rate for providing High Tea (C x J x K) IV 5 Rate for labour charges for catering and housekeeping (Ex12) V 6 Annual Service charges (Minimum 2% of(i+ii+iii+iv) VI 5 Total Quoted for the Contract (I + II + III + IV+V+VI) (in figures) VII 6 GST(at applicable rate) Total Amount per annum in words (as given in VII above) Rs.... And GST At Applicable rate NOTE: 1. If the quoted rates in Figures and words differ the Bid will be rejected. 2. If any of the calculations as in above are wrong / miscalculated the bid will be rejected. 7
Page 4 of Financial Bid 3. If any of the quoted rates below the minimum wages as per Minimum Wages Act will be disqualified. 4. * - These are only estimated figures to arrive at the L1 Bidder. Actual figures may differ. 5. Total Rate VII will be the basis of the Contract Declaration: The rates have been quoted by us after fully understanding our duties, responsibilities and obligations under this Tender document. Place: Date: Name of the Firm: Signature of Contractor/Authorised Person with seal 8