Date: 25.07.2014. No. 05-14609 International public tender for purchase of Public CT Email Storage system Crnogorski Telekom A.D, member of Deutsche Telekom Group and Magyar Telekom Group, (referred as CT), publishes International public tender for purchase of Public CT Email Storage system. I Subject of procurement: Concluding the Contract for delivery, installation, implementation, maintenance and support of storage system and its integration into existing Public E-mail architecture of Crnogorski Telekom, based on technical requirements defined in Appendix 1_Technical Requirements, Appendix 2_ Responsibility matrix, Appendix 3_Training, Appendix 4_Documentation and Appendix 5_Services. Functional specification of offered storage system should be according or equal to specification provided in Appendix 1_Technical Requirements. The Bidder shall provide solution offer for 2 different options: I option: 15TB of usable space on high-performance partition and15tb of usable space on economy partition. II option: 20TB of usable space on high-performance partition and 20TB of usable space on economy partition. Note: Final decision about chosen option will be made after complete professional and commercial evaluation of offers received. Total cost of ownership (TCO) will be calculated for 5-years, but exact duration of respective Contract will be determined later on. II Content of the bid: Professional part of the bid - Exact title and address of the bidder, tax identification number - Contact information of an authorized representative, with unlimited authorization in regard to the subject tender - Proof of incorporation, signature specimen, - Proof that the Bidder is not in the state of a bankruptcy, liquidation as well as the payments to the Legal Entity are not suspended; - Proof that the Legal Entity is not the subject of conviction of an offence concerning their professional conduct by a judgment which has the force of res judicata, or that the company is banned from practicing certain economic activities; - Proof that the legal person has paid tax obligations; - Detailed description of offered solution, according to technical requirements defined in Appendix 1 1
- HLD document - Detailed specifications of offered equipment (HW, SW and licenses) without prices, all parts shall be listed - Guarantee/warranty conditions for all parts of equipment (defined in technical specification Appendix 1) without prices (for minimum 5 years) - Detailed description of support and maintenance conditions for first and following years, according to requirements given in Appendix 5 (for 5 years). - Time schedule for implementation and launch i.e. delivery and implementation time, detailed table with exact duration of each phase of project and duration of total project, calculated from the date of Purchase order/letter of Intent for equipment. It should be assumed that project realization can start in October 2014, earliest. CT reserves the right to postpone the start of project and/or to divide it in several phases based on Business requirements. It is mandatory that implementation is finished/acceptance certificates signed until December 1st 2014, latest, no matter when project realization starts. - Proposed solution shall support integration with existing storage system as future backup system (not implementation of backup solution) - The Bidder is obliged to conduct integration and data migration activities in cooperation with the Party responsible for support services of respective CT e-mail system nodes. The Bidder shall specify any system downtimes during integration and data migration, if any. - Proposal should contain any additional and relevant notes, explanations or comments - Proposal should contain Statement of compliance (SoC) answers on Appendix 1 Technical Requirements, Appendix 2 Responsibility Matrix; Appendix 3 Trainings; Appendix 4 Documentation; Appendix 5 Services; Appendix 6 Security Requirements - For the purpose of the present RFP the Purchaser provides the following Documents for the bidders: Appendix 1 Technical Requirements Appendix 2 Responsibility matrix Appendix 3 Training Appendix 4 Documentation Appendix 5 Services Appendix 6 Security Requirements - Bidders shall submit their quotation documents following order of Appendices in compliance with numbered documents - All the submitted documents will be part of the contract as a separate Appendix - References of the Bidder for offered equipment and strategic co-operations related to the scope of the tender - Statement on confidentiality of the Bidding Terms (signed Appendix 7) - Statement on acceptance of signing Anticorruption clause as a part of contract (Appendix 8 or Appendix 9 - Anticorruption clause) - Statement on acceptance of Tender Terms (signed document of acceptance) - Statement that bidder offered all requested items - Digital (CD, Excel sheet, word) and paper form of professional bid 2
Note: It will be assumed that proposal includes everything necessary or usually supplied for the convenient and correct operation of the solution proposed, whether it is specified or not. The Bid shall include all necessary elements for putting into full operation offered platform wholly and without any constraints. The Bidder shall specify all necessary parts of the platform (hardware, software, applications, etc.), installation and integration of the same, putting into operation of System, detailed documentation delivery. Any deficiencies must be rectified at the supplier's expense. Note: As some tender documents (Appendices 1-6) contain confidential information that cannot be published, the Bidder shall: Sign by authorized person of the company, stamp and archive document called Rules of Secrecy (Appendix 7) and Anticorruption clause (Appendix 8 or Appendix 9) Send a scanned version on email: vesna.radusinovic@telekom.me After receipt of these documents all tender documents will be sent to Bidder by email. The Bidder shall be obliged to submit any eventual notification on alteration of aforesaid for the whole period of tender validity period so in the case of breaking the aforementioned terms of the tender should be ground for claiming the Guarantee from the paragraph underneath. All terms stated above relate to all Consortium members in the cases when the bidder is the Consortium itself. In this case it is necessary to submit Consortium Agreement/Contract on joint venture, which must plainly determine the solidary unlimited responsibility of members. Commercial part of the bid - Price by item in, unit and total, with DAP Podgorica terms or DDP installation place or customer s warehouse, Montenegro basis, under the terms of the INCOTERMS 2010, according to requirements from Appendices 1-6. - It is mandatory to fill Appendix 10_Project TCO price table for Option 1 and Appendix 11_Project TCO price table for Option 2. Prices should be in EUR, without VAT, and independent of any exchange rate. - Support and maintenance fee has to be free-of-charge for first 60 months (5-years) after putting the system into production. These services can only start after the successful implementation and closure of the project. This means that support and maintenance services are directly related to putting the system in the production. - All additional costs (travel, accommodation, transportation, etc.), if any, shall be expressed in Appendices 10 and 11. No additional costs will be accepted by Crnogorski Telekom - The Bidder shall provide detailed pricing, cost breakdown on an open book pricing model, showing all assumptions and discounts which apply to the pricing structures proposed. Each element of equipment and/or software comprised in the quotation shall be detailed separately. If pricing varies for increased capacity, such variation shall be indicated. 3
- Payment terms, minimum 90 days from the day of receipt of the invoice issued after signing relevant SAC (system acceptance certificate) executed by Crnogorski Telekom - Bank guaranty (bid bond) in rate of 2% of offer which shall be activated in case the bidder revokes the Contract offered by Crnogorski Telekom a.d. - Digital (CD, Excel sheet, word) and paper form of commercial bid Note: The Bidder shall specify and offer necessary equipment (hardware, software, licenses etc.), related functionalities and services, but Crnogorski Telekom reserves the right to buy it by itsself according the Bidder specification (since Crnogorski Telekom, as a member of DT group, is able to obtain privileged discounts software and hardware purchases through DT frame agreements). Crnogorski Telekom reserves the right to purchase only the part of the equipment/services which best suits to its current needs. Crnogorski Telekom reserves the right to reduce or increase the quantity and also defer the procurement of a particular service under the scope of this tender. Crnogorski Telekom reserves the right not to accept one or more of the requested and specified services or items within proposed conditions and fees. Note: In the event that a specification in the Appendices or any other clause of any tender document a) does not include information required for a successful delivery, integration and maintenance or b) includes information which could lead to misunderstandings, the Bidder is obliged to point out this fact to the Crnogorski Telekom within period of the tender designated for Supplier questions. If this is not the case the Bidder shall indemnify and hold harmless Crnogorski Telekom for any loss or additional costs accrued to Crnogorski Telekom or its partners. III Minimum terms to be met by all bids: - Subject of procurement fulfills the specifications provided in tender documents - Acceptance of payment and delivery terms provided by tender. Minimum payment term is 90 days upon the receipt of the invoice issued after signing relevant SAC (system acceptance certificate) executed by Crnogorski Telekom - Detailed specification of offered Solution shall be according to requirements defined in tender documentation - Crnogorski Telekom A.D. does not provide bank guarantee, or payments in advance. - Any offer shall be binding until March, 31 st 2015, and accordingly retaining the right of extension of this term. Should the bidder disagree on these terms, the bid may be rejected by Crnogorski Telekom A.D. - The Bidder must fulfill all conditions and obligations set in the effective legislation of Montenegro concerning data protection and privacy and particularly having in mind data protection legislation, measures of information security and internal regulations of Crnogorski Telekom including all technical and organizational measures for data protection and privacy. 4
IV Terms of accomplishment: Upon announcement of the result of the tender process and in the event Purchaser intends to make an award to a selected Supplier, no legal relationship shall take effect until the execution of a contract in writing between the selected Supplier and Purchaser takes place. The commencement of negotiations does not signify a commitment on the part of Purchaser to enter into a contract with the Supplier. If the Supplier and Purchaser cannot reach agreement on terms satisfactory to Purchaser, Purchaser may terminate negotiations at any time and turn to the next best evaluated Supplier for contracting. The selected Bidder shall provide a performance bond in the amount of 10% percent of the total offered amount for the adequate execution of the Contract. If in the case the Bidder revokes the Contract or fulfils obligations in contravention to the Contract, the beneficiary shall activate its performance bond and cancel the Contract. In this case Crnogorski Telekom A.D. may address another second ranked Bidder for the conclusion of Contract. The selected Bidder will be obliged to perform contractual obligation according to conditions defined in tender documentation. Crnogorski Telekom A.D. retains the right for additional negotiations and organize e-auction. V Award criteria: Bid evaluation shall be performed in two rounds through evaluation of fulfilment of professional terms prescribed by the Tender and evaluation of commercial part of the offer. Result of the professional evaluation is selections of bids which meet professional criteria of the requirements. The commercial part of the bid will be opened only upon the professional evaluation of the Bid. (Commercial parts of the bids that did not pass evaluation of professional conditions of bids shall not be taken into consideration). VI Bid submission Professional and commercial part of the bid shall be in separate sealed envelopes, with a note on the envelope stating whether it is a technical or commercial part of the bid. Both envelopes shall then be sealed in an outer envelope and delivered to the following address: Crnogorski Telekom a.d., Moskovska 29., 81000 Podgorica Procurement Department, N/R Vesna Radusinović with the following note on the envelope: International public tender for purchase of Public CT Email storage system not to be opened except in presence of tender committee commission Deadline for submission of bids is 15.08.2014. till 12 AM. Person in charge of receiving the bids is Slobodan Đekić. 5
For additional information you may apply in written at the latest until 08.08.2014. till 3 PM. Contact person: Vesna Radusinović e-mail: vesna.radusinovic@telekom.me Bids received after the aforesaid deadline as well as those that are not sealed or incomplete shall not be considered. VII General Terms of accomplishement Crnogorski Telekom a.d. reserves the right to cancel the Tender at any time before the deadline for submitting offers or conclusion of Contract with the Bider, without expenses for Crnogorski Telekom a.d. if finds out that such a decision is in the best interest of Crnogorski Telekom a.d. This tender shall not be binding for Crnogorski Telekom a.d. Crnogorski Telekom a.d. reserves the right to accept or reject any bid without an obligation to explain such decision. In case of cancelation of the tender or rejection of Bids, no bidder are entitled to compensation from Crnogorski Telekom a.d. for any costs or damage incurred directly or indirectly as a consequence of such cancelation or rejection of a bid. All additional information in regard to services the subject of this Tender, interested bidders may acquire over their authorized representatives, indicated to contact persons, for the duration of Tender. Crnogorski Telekom a.d. 6