2015 Día de los Muertos Food Vendor Application Sunday, November 1, 2015 9:00 a.m. 5 p.m. Projected Event Attendance: 1,500-2,500 APPLICATION DEADLNE IS OCTOBER 2, 2015 Thank you for applying to be a part of our 2015 Día de los Muertos event. Please read through the entire application and complete in full. If you have questions, please contact Yvonne.garcia@botanicgardens.org ELIGIBILITY Due to space limitations at Denver Botanic Gardens and a desire to avoid food category duplications food vending opportunities are limited! All food vendors must have a Temporary Restaurant Food Establishment through the Denver Department of Environmental Health. All vendors must provide a copy of Certificate of Liability Insurance with Denver Botanic Gardens added as additionally insured. VENDOR INFORMATION 1. Space Size: Each vendor receives a 10 x 10 area for their booth. Exceptions may apply for food vendors. BRING YOUR OWN: display equipment, dollies, wagons, extension cords, etc. 2. Electricity: Will be provided at an extra cost for a limited number of spaces. Booth locations may be determined according to your power needs, so you MUST correctly specify your electrical appliance amp requirements. Food Trucks MUST provide their own generators for electricity. 3. Event Weather Policy: The event takes place rain OR shine; please prepare accordingly. Booth fees are nonrefundable. 4. Location: Booth locations are a combination of indoors and outdoors. Denver Botanic Gardens will supply one 8 table and up to four chairs. All space assignments are made at the discretion of the event coordinator. 5. Set Up: Vendors must arrive and be ready to sell by 9:00 a.m. and remain open until the close of the event at 5:00 p.m. When setting up and breaking down, do not drag, drop, or pull tables or chairs across the floor. Denver Botanic Gardens assumes no responsibility for damages or loss of any merchandise or materials brought on the property at any time. Any damage or loss caused by vendor will result in additional damage charges. 6. Load Out: No disposal of liquids of any kind (including ice) into the facilities drains, parking lots, gardens or displays, on sidewalks or streets. Ice may be disposed in the kitchen sinks only. Vendors must remove their own trash; this includes breaking down any cardboard boxes. 2
7. Parking: Once deliveries or unload is completed, please move all vehicles from loading dock to specified parking lots or garages. All vehicles except vehicles with equipment to load in or out must park in specified parking lots or areas. OTHER IMPORTANT FOOD VENDOR INFORMATION Vendors need to provide all necessary items to prepare their food and serve it. This includes: chafing dishes, cooking utensils, coolers, etc. DBG does not have cooking storage facilities available. You must also provide disposable plates, napkins and eating utensils. Vendors are responsible for taking payment for their individual sales. Vendors are responsible for bringing their own cash bank, square, or any other forms for payment. (Denver Botanic Gardens does not have an ATM onsite). All products/services offered for sale must be the same products/services approved during the selection process and must reflect the festival theme as defined by the event organizers. All vendors MUST post their original Temporary Food License in their booth. It is a food vendor s responsibility to comply with required food permits and licensing. Vendors need to provide a current Certificate of Liability Insurance. Denver Botanic Gardens must be listed as Additional Insured. If you have insurance related questions, contact Yvonne.garcia@botanicgardens.org RULES & REGULATIONS Exhibitors are responsible for collecting and submitting all applicable city and state taxes. For additional information and forms, please contact the Colorado Department of Revenue. If you wish to share a booth with a friend, you MUST both apply together. You cannot add another vendor s product or additional products after you have been accepted, unless preapproved by Yvonne Garcia. Prior to the Día de los Muertos event, please send all communication to the event coordinator via email at Yvonne.garcia@botanicgardens.org STATEMENT OF UNDERSTANDING I agree to and understand the information listed above in the Día de los Muertos Event Rules and Regulations. You will agree to share this information with all pertinent parties involved in your event. Vendor Signature: By typing your name on this line, it denotes an authorized signature and you fully understand ALL Día de los Muertos rules and regulations. Denver Botanic Gardens reserves the right to change the rules and regulations at any time. Print Name: Date: Please print for your records for reference. 3
2015 Día de los Muertos Food Vendor Application Sunday, November 1, 2015 9:00 a.m. 5 p.m. Projected Event Attendance: 1,500-2,500 APPLICATION DEADLNE IS OCTOBER 2, 2015 VENDOR CONTACT INFORMATION COMPANY NAME PRIMARY CONTACT ADDRESS CITY STATE ZIP PHONE (W) (H) (C) EMAIL COMPNAY WEBSITE PRODUCT INFORMATION Food vendors must indicate all items they intend to sell. No additional items may be added once vendor is accepted, unless approved by DBG Events Team. Vendors are permitted to sell water and soda, but no alcoholic beverages. If you wish to sell drinks, please include in your list below. Please select the category that best describes your product: (Check all that apply) American Greek Japanese Chinese Asian Italian Mexican Cajun Other Item #1: Item #2: Item #3: Item #4: Item #5: Item #6: BOOTH SIZES & PRICES The booth spaces are the exact dimensions for your product and self. The entire booth space MUST include any lamp(s), chair(s), table(s), pay station, etc. There is NO additional storage outside of the booth. 4
Booth fees are due upon acceptance into the event. Booth fees are nonrefundable once paid. *If you request electricity, there is a $25 fee. Please note electricity availability is limited. Booth Size Qty Price Total 10 x 10 Food Vendor (includes business link $175 on website) 10 x 10 Food Truck (includes business link on website) $175 Electricity $25 TOTAL AMOUNT ENCLOSED EVENT LOGISTICS How many people will be working in your booth? One Two Three Other Do you need chairs? Yes- One (1) Chair Yes- Two (2) Chairs No Do you use display walls? Yes No If yes, please indicate height & width: Do you use a pop-up tent frame (any size) as part of your booth set-up? Yes No If yes, please indicate size: Please note: The entire frame of the tent must be within your measured space. Would you like us to know any additional information about your booth? PERMITS & LICENSES Each restaurant is required to apply for a temporary retail food establishment license with the City and County of Denver Department of Environmental Health. Below are the steps to obtain license: 1. Complete an Affidavit of Commissary. A commissary kitchen is a licensed, inspected commercial kitchen that is used for food and equipment storage, food preparation, and ware-washing. The affidavit of commissary must be completed by you in conjunction with the commissary operator. If your commissary kitchen is outside the City and County of Denver, the establishment must be currently licensed with the proper regulatory agency. 2. Complete the Temporary Restaurant Acknowledgement Letter. This letter specifies requirements pertaining to the operation of your temporary restaurant. Please be aware that in addition to the requirements outlined in the acknowledgement letter, the temporary restaurant shall operate within the rules and regulations of the City and County of Denver Retail Food Establishment Regulations. 3. Submit the completed forms to the Denver Department of Environmental Health, Public Health Inspection at 200 W. 14th Ave, Suite 200 via fax at 720-865-5532 or via email at 5
phicomments@denvergov.org. After review of both documents, an approved Affidavit of Commissary and a copy of the acknowledgement letter will be returned to the operator. A copy of both documents will be kept on file at the Denver Department of Environmental Health. 4. Submit the approved Affidavit of Commissary to the Denver Department of Excise & Licenses, located on the 2nd floor at the Wellington Webb Building at 201 W. Colfax Avenue, to obtain a Temporary Restaurant License. Licensees must comply with all applicable rules and regulations during the event. For more information on these, please see the Temporary Retail Food Establishment Guidelines. If you have questions after reviewing the supplied material, please call the Denver Department of Environmental Health, Public Health Inspections at 311 or 720-913-1311 or visit www.denvergov.org/phi * Due to the in-kind donation of food, the license fee will be waived with a letter from Denver Botanic Gardens; however, you must still complete the above steps. Please contact Yvonne Garcia for letter at 720-865-3550 or Yvonne.garcia@botanicgardens.org CERTIFICATE OF LIABILITY INSURANCE (SAMPLE ON PAGE 8) All vendors must provide a copy of Certificate of Liability Insurance with Denver Botanic Gardens added as additionally insured. If you need additional information or clarification, please email Yvonne.garcia@botanicgardens.org Certificate of Insurance Attached Yes Denver Botanic Gardens Listed as Additional Yes Insured INDEMNIFICATION Indemnification: by agrees to release and indemnify and save harmless DBG and the City, their officers, agents, employees and volunteers (collectively, the Indemnified Parties ) from and against any and all loss of or damage to property (including property of DBG and the City), or injuries to or death of any person or persons, including officers, agents, employees and volunteers of DBG and the City, and shall defend, indemnify and save harmless Indemnified Parties from any and all claims, damages, suits, costs, expense, liability, actions, penalties or proceedings of any kind or nature whatsoever, including worker s compensation claims, of or by anyone whomsoever, in any way resulting from, or arising out of, directly or indirectly, providing services pursuant to this Agreement, any construction related to this Agreement, or use of any portion of DBG s facilities and including any acts or omissions of officers, employees, representatives, suppliers, invitees, contractors, subcontractors, and agents of ; provided that need not release, indemnify or save harmless the Indemnified Parties from damages resulting from the sole negligence of the Indemnified Parties. The minimum insurance required pursuant to this Agreement shall not be deemed to limit or define the obligations of hereunder. By signing this form, I acknowledge that I have read, understand, and will abide by the policies outlined in the application and vendor letter. I understand that failure to follow these regulations can mean expulsion from Dia de los Muertos or future events. Vendor Signature: * By typing your name on this line, it denotes an authorized signature. Print Name: Date: 6
PAYMENT INFORMATION Select One: Check (Please make checks payable to: Denver Botanic Gardens) VISA MasterCard Name as it appears on card: Credit Card #: Expiration Date (mm/yy): V-Code (last three digits on back of card: TOTAL AMOUNT TO BE CHARGED: APPLICATION CHECKLIST Please attach copies of: State & City Sales Tax Licenses Temporary Restaurant Permits Certificate of Liability Insurance Submit application along with payment to: DENVER BOTANIC GARDENS c/o Yvonne Garcia 909 York Street Denver, CO 80206 Yvonne.garcia@botanicgardens.org - - - - - - - - - - - - - - - - - - - - - - - -DO NOT WRITE BELOW THIS LINE- - - - - - - - - - -- - - - - - - -- -- - - EMAIL CONFIRMATION PAYMENT INSURANCE NEEDS ELECTRICITY YES NO BOOTH LOCATION LOAD-IN TIME OTHER 7
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