TABLE OF CONTENTS Student Technology Enhancement (E-Tech) 148-041-CSAG Page Concept 1 Calendar/Process 1 Goals and Objectives 2 Expenditure Plan and Revenue Allocation Summary 2 E-Tech Budgets and Justifications: Student Computer Replacements 3 Lab Fee Reduction 3 Wireless Access Points 3 Student LIFE Remodel Media/Technology Upgrade 3 Student open lab assistants 3 E-Tech Contingency 3 Student LIFE Student Leader Surface Pros 3 Student Use MFDs 4 E-Learning Student Help Desk 4 Mobile Multimedia Journalism Kits 4 Peerpoint Web Application Ask An Ambassador 4 Laptops for CDS student portal 4 InkJet printers for Photography Department 4 Livescribe Pens for student note-taking 4 CIS lab workstations 4 East County Campus Digital Signage 5 HP Designjet T520 24-in eprinter 5
Concept The Student Technology Enhancement and other revenue collected by Everett Community College for the ASEvCC are for the benefit of the entire student body. The Board of Trustees has authorized these funds to be used for financing technology enhancement fee for EvCC students. The Board of Trustees has approved this financial code for the governance of funds of the Student Technology Enhancement Funds. The Board of Trustees, the President of the College, and the ASB President, has agreed upon the authority for administering the code and the budgeting/control of expenditures for these funds. (Refer to ASEvCC Student Technology Enhancement Fee Financial Code). Calendar/Process The ASEvCC Student Technology Enhancement Fee budget development calendar is as follows: November/December: January/February: Opportunities will be provided for EvCC students and all members of the college community to submit budget proposals through budget request forms. The budget request forms should reflect the planned project for the next fiscal year and shall be submitted to the Student Technology Fee Budget Committee. The Student Technology Fee Budget Committee will receive all budget request forms and prepare a master budget request. The Student Technology Fee Budget Committee shall also meet for a preliminary information discussion meeting(s) to establish goals and to develop schedules and procedures. The Student Technology Fee Budget Committee shall invite requestors to present their proposals. Requesters presenting to the committee will be scheduled and the scheduled meetings will be advertised by the committee and be open to all members of the campus community. Presentations will be limited to 15-20 minutes in length including a question and answer period. March: Administrative Services personnel will estimate the technology fee revenue for the next fiscal year. The Student Technology Fee Budget Committee shall meet to adjust the budget requests to the annual budget allocation. Requestors shall be notified in writing by the Student Technology Fee Budget Committee concerning the status of their budget request and shall be advised of their right to appeal. Appeals will be formally scheduled, and once heard, the Student Technology Fee Budget Committee will review them for possible adjustment. April: Two (2) open hearings will be advertised to EvCC students and to the campus community so that viewpoints regarding committee recommendations can be heard. The Student Technology Fee Budget Committee will prepare a balanced budget and present its recommendations to the ASEvCC Student Senate at a budget hearing during one of the regularly scheduled meetings. The budget is recommended by the Student Technology Fee Budget Committee and approved by a two-thirds affirmative vote of the ASEvCC Student Senate. Page - 1
The President will receive the information about the Student Technology Fee Budget as approved by the ASEvCC Student Senate. Goals and Objectives The Student Technology Budget Committee will ensure that funds are budgeted and used in accordance with the ASEvCC Student Technology Enhancement Fee Financial Code, the largest portion of which should fund projects that improve technology accessibility to all students. Student technology fees and all associated revenue, are to be used as otherwise provided by law, rule or regulation of the Board of Trustees, for the express purpose of advancing the use of technology by EvCC students. Expenditure Plan and Revenue Allocation Summary 2017-18 $981,930 Total Revenues: The revenue estimate for 2017-18 was forecasted by Administrative Services from projected revenue estimates for 2016-17 and actual collection for 2015-16. Expenditures: Projects: Allocation: Student Computer Replacements $ 550,000 Lab Fee Reduction $ 130,000 Wireless Access Points $ 60,000 Student LIFE Remodel Media/Technology Upgrade $ 58,430 Student open lab assistants $ 46,000 E-Tech Contingency $ 30,000 Student LIFE Student Leader Surface Pros $ 25,331 6 Student Use MFDs $ 22,000 E-Learning Student Help Desk $ 19,500 Mobile Multimedia Journalism Kits $ 15,000 Peerpoint Web Application Ask An Ambassador $ 5,000 Laptops for CDS student portal $ 4,600 InkJet printers for Photography Department $ 4,500 Livescribe Pens for student note-taking $ 4,400 CIS lab workstations $ 2,700 East County Campus Digital Signage $ 2,693 HP Designjet T520 24-in eprinter $ 1,776 TOTAL: $ $981,930 *Note: If the revenue collected exceeds $981,930 then the additional funds will be placed into the E-Tech fund balance. Page - 2
Budget Proposals and Justifications: I. Student Computer Replacements 2017-18 Budget Justification $480,000 A cornerstone of the Student Technology Enhancement Fee proposal is to implement a regular (5 year average) replacement schedule for student computers. Approximately 350-400 computers will be replaced/purchased with these funds. The determination of what computers will be replaced is dependent upon the age of the computer, the speed of the processor, the software and hardware requirements and cost at the time of purchase. II. Lab Fee Reduction 2017-18 Budget Justification $130,000 The Student Technology Enhancement Fee proposal includes reducing the class fee paid by students taking classes that utilize a computer lab by $17.50. The total amount budgeted to contribute to this reduction is $130,000. III. Wireless Access Points 2017-18 Budget Justification $60,000 In order to be able to meet the demand of wireless from student labs to students bringing multiple personal devices (e.g. tablets, smartphones, laptops) the current 320 WAPs need to have a regular replacement cycle. The new WAPs will support the latest WiFi standards. IV. Student LIFE Remodel Media/Technology Upgrades 2017-18 Budget Justification $58,430 An upgrade in Media/Technology equipment and infrastructure, to coincide with Student LIFE Remodel. Includes 2 collaborative media stations, 2 conference room upgrades, new reception space, 2 in-house digital signs and the infrastructure to support the additional needs. V. Student Lab Support/Open Lab Support 2017-18 Budget Justification $46,000 Funds are to cover approximately 50% of the cost of staffing the open computer labs with student lab assistants. A primary goal of the Student Technology Enhancement Fee is to make computers available at places and times that are most convenient for students. Lab Assistants breakdown is: 24,000 to IT budget, 12,000 to Library and 10,000 to Student LIFE for the Welcome Center. VI. E-Tech Contingency 2017-18 Budget Justification $30,000 Funds support an E-Tech Contingency account as outlined in Article VI, Section 4 of the ASEvCC Student Technology Enhancement Fee Financial Code. VII. Student LIFE Student Leader Surface Pros 2017-18 Budget Justification $25,331 Surfaces for student leaders to check out in Student LIFE at their workstations. Page - 3
VIII. Student Use MFDs 2017-18 Budget Justification $22,000 Six additional MFD devices as requested by the student council to be placed in areas to be determined: Students have requested having devices in a place which will have the ability to scan, print wirelessly and make copies. IX. E-Learning Student Help Desk 2017-18 Budget Justification $19,500 Provide an E-Learning help desk staffed by students that would assist students remotely or inperson with CANVAS related questions and troubleshooting. X. Mobile Multimedia Journalism Kits 2017-18 Budget Justification $15,000 Purchase of a classroom set of 12 mobile multimedia journalism kits to support students in our expanding Journalism & Media Communication program. Outside of class, these units would also be used regularly by The Clipper as our student news gathering organization continues to expand its digital offerings. XI. Peerpoint Web Application Ask An Ambassador 2017-18 Budget Justification $ 5,000 Renew Ask an Ambassador Peerpoint application for a second year. The system set up has been completed and is up and running. We would like to run with this program again for another year. XII. Laptops for CDS Student Portal 2017-18 Budget Justification $ 4,600 Laptops will be used to demonstrate students utilizing the CDS Office and note takers on how to use the new CDS portal and will be available for student use in the office. XIII. InkJet printers for Photography Department 2017-18 Budget Justification $ 4,500 Provides funds for 3 Epson P800 printers to be used in the Photography Department. XIV. Livescribe Pens for student note-taking 2017-18 Budget Justification $ 4,400 Requested funds will allow for the purchase of 20 Livescribe pens for students with disabilities to use to take notes in classes, meetings and other verbal exchanges. XV. CIS lab workstations 2017-18 Budget Justification $ 2,700 Provides the CIS student lab room a workstation for students to use while being tutored by our lab tech and work study positions. Page - 4
XVI. East County Campus Digital Signage 2017-18 Budget Justification $ 2,693 Provides digital signage on the 3rd floor of the East County Campus where all classrooms are located, which is vital to updating students. XVII. HP Designjet T520 24-in eprinter 2017-18 Budget Justification $ 1,776 This oversized printer will allow for printing of banners and posters by student organizations. Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status or age or status in its program and activities, or employment. The Executive Vice President of Instruction and Student Services has been designated to handle inquiries regarding student-related non-discrimination policies and can be reached at 2000 Tower Street, Everett, WA 98201, or by phone at (425)388-9216. The Vice President of Administrative Services/Human Resources has been designated to handle employment-related inquiries regarding the non-discrimination policies and can be reached at 2000 Tower Street, Everett, WA 98201, or by phone at (425)388-9232.. Page - 5