VARSITY SPIRIT SUMMER CAMPS 2016 Terms & Conditions Overnight and Day Camps Home Camps Clinics College Camps
Overnight and Day Camps Fees Overnight fees include daily instruction, awards, housing and meals. Instruction Only fees include daily instruction and awards (unless otherwise noted). Adult Supervision An adult at least 21 years of age is required to attend camp in its entirety with each team, unless a more stringent policy is noted for the location selected. For overnight camps, the adult is required to stay overnight. Payment Policies Unless otherwise noted, the deposit and full payment due dates are as follows: Deposit Amount Deposit Due Full Payment Due Overnight Camps $100 per person 60 days prior to camp start 45 days prior to camp start Day Camps $50 per person 60 days prior to camp start 45 days prior to camp start Camp registrations are not confirmed until the deposit or signed school purchase order is received. If your deposit or full payments are not received by their respective due dates, Varsity Spirit reserves the right to cancel your registration. Reinstated registrations are accepted on a space-available basis. Deposits are non-refundable and non-transferable. If you are unable to pay in full by the due date, we must receive a school purchase order or promise to pay statement on official school/organization letterhead. Either form must be signed by the school principal/ organization administrator and clearly indicate the payment terms. Payments are not accepted at camp. Balances not paid within 90 days after camp will be turned over to a collection agency. Form of Payment You may pay online by credit card (American Express, Visa, MasterCard, and Discover) or mail your check or money order to the Varsity Spirit office. Personal, individual, booster club, temporary or gym checks are not accepted. If mailing your payment, please include a copy of your invoice to insure proper credit to your account. Cancellation Fees Unless otherwise noted for a specific location, fees retained for cancellations received prior to the camp start date are indicated below. Between 60-31 Days Between 30-15 Days Between 14-0 Days Overnight Camps $100 per person $200 per person Full Tuition Day Camps No Fee $50 per person Full Tuition
Overnight and Day Camps Continued Refund Requests All refund requests must be submitted in writing to the attention of the Registration Department. Refunds are processed after the camp session is complete and paperwork has been reconciled by the Varsity Spirit office. No refunds will be made for requests received after October 1 of the year in which you attend camp. Please allow at least 30 working days after the camp is over to receive your refund. Camp Rules On the first day of camp, each person attending will be asked to review and sign a document indicating they understand and will abide by all camp rules. Release and Waiver Forms In order to participate at camp, every camp attendee must complete a Release and Waiver Form. The Adult Release and Waiver form is required for all coaches and chaperones. For those under 18 years of age, the Participant Release and Waiver form must be signed by a parent or guardian. All forms must be turned in at Registration the first day of camp. Special Compliance Requirements Certain locations may require a specific adult to minor ratio and/or compliance-related clearances pertaining to the protection of minors. Locations that have specific requirements will have additional information online at varsity.com/mycampregistrations.
Home Camps Fees Fees include daily instruction and awards. Adult Supervision An adult at least 21 years of age is required to attend camp in its entirety. Payment Policies Unless otherwise noted, the deposit and full payment due dates are as follows: Deposit Amount Deposit Due Full Payment Due $50 per person 60 days prior to camp start 45 days prior to camp start Camp registrations are not confirmed until the deposit or signed school purchase order is received. If your deposit or full payments are not received by their respective due dates, Varsity Spirit reserves the right to cancel your registration. Reinstated registrations are accepted on a space-available basis. Deposits are non-refundable and non-transferable. If you are unable to pay in full by the due date, we must receive a school purchase order or promise to pay statement on official school/organization letterhead. Either form must be signed by the school principal/ organization administrator and clearly indicate the payment terms. Staff will not be assigned nor will supplies be shipped for camps not paid in full. If setting up a camp 30 days prior to the start date, full payment is required at the time the registration is confirmed. Payments are not accepted at camp. Balances not paid within 90 days after camp will be turned over to a collection agency. Form of Payment You may pay online by credit card (American Express, Visa, MasterCard, and Discover) or mail in your check or money order to the Varsity Spirit office. Personal, individual, booster club, temporary or gym checks are not accepted. If mailing your payment, please include a copy of your invoice to insure proper credit to your account. Changes Any changes made within 7 days of the camp start date that may cause instructional staff or travel changes will result in a minimum $100 change fee. Fee is based on incremental expenses incurred resulting from the change. Cancellation Fees Unless otherwise noted, fees retained for cancellations received prior to the camp start date are indicated below. Between 30-15 Days Between 14-0 Days $50 per person Full Tuition
Home Camps Continued Refund Requests All refund requests must be submitted in writing to the attention of the Registration Department. Refunds will be processed after the camp session is complete and paperwork has been reconciled by the Varsity Spirit office. No refunds will be made for requests received after October 1 of the year in which you attend camp. Please allow at least 30 working days after the camp is over to receive your refund. Release and Waiver Forms In order to participate at camp, every camp attendee must complete a Release and Waiver Form. The Adult Release and Waiver form is required for all coaches and chaperones. For those under 18 years of age, the Participant Release and Waiver form must be signed by a parent or guardian. All forms must be turned in at Registration the first day of camp. Facility Fees All fees associated with the use of the school facility are the responsibility of the squad/team.
Clinics Adult Supervision An adult at least 21 years of age is required to attend the clinic in its entirety. Registration Deposit A per person deposit equal to 50% of the clinic fee is required at the time of registration. This deposit is non-refundable and non-transferable. Clinic registrations are not confirmed until the deposit or signed school purchase order is received. If your deposit is not received by the due date, Varsity Spirit reserves the right to cancel your registration. Full Payment Full payment is due 14 days prior to the clinic start date. If you are unable to pay in full by this date, we must receive a school purchase order or promise to pay statement on official school/organization letterhead. Either form must be signed by the school principal/organization administrator and clearly indicate the payment terms. Balances not paid within 90 days after camp will be turned over to a collection agency. Form of Payment You may pay online by credit card (American Express, Visa, MasterCard, and Discover) or mail in your check or money order to the Varsity Spirit office. Personal, individual, booster club, temporary or gym checks are not accepted. If mailing your payment, please include a copy of your invoice to insure proper credit to your account. Cancellation Fees A fee of $10 per person will be retained for cancellations made between the time the registration was submitted until the day of the clinic. Refund Requests All refund requests must be submitted in writing to the attention of the Registration Department. Refunds will be processed after the clinic is complete and paperwork has been reconciled by the Varsity Spirit office. Please allow at least 30 working days after the clinic is over to receive your refund.
College Camps Fees Overnight fees include daily instruction, awards, housing and meals. Instruction Only fees include daily instruction and awards only (unless otherwise noted). Adult Supervision For schools attending camp with only a CHEER team, the following policy applies: An AACCA certified supervisor must be in attendance with the team during camp. This person may not be a participating team member. Must be at least 21 years old. For schools attending camp with only a DANCE team, the following policy applies: An adult supervisor must be in attendance with the team during camp. This person may not be a participating team member. Must be at least 21 years old. For schools attending camp with BOTH and CHEER and a DANCE team, the following policy applies: An AACCA certified supervisor must be in attendance with the teams during camp. This person may not be a participating team member. Must be at least 21 years old. In the event of an extenuating circumstance that causes the coach/advisor to not be present for a period of time during camp, and which causes the team to be unsupervised, the situation will be handled on a case-by-case basis. Keeping the safety of all athletes as our top priority, and taking into consideration the most reasonable and practical course of action, Varsity staff will determine if continued team participation is possible. Payment Policies Unless otherwise noted, the deposit and full payment due dates are as follows: Deposit Amount Deposit Due Full Payment Due Overnight Camps $100 per person By July 7 14 days prior to camp start Day Camps $50 per person By July 7 14 days prior to camp start Home Camps $50 per person 60 days prior to camp 45 days prior to camp start Camp registrations are not confirmed until the deposit or signed school purchase order is received. If your deposit or full payments are not received by their respective due dates, Varsity Spirit reserves the right to cancel your registration. Reinstated registrations are accepted on a space-available basis. Deposits are non-refundable and non-transferable. If you are unable to pay in full by the due date, we must receive a school purchase order signed by a school official and clearly indicate the payment terms. Payments are not accepted at camp. Balances not paid within 90 days after camp will be turned over to a collection agency.
College Camps Continued Form of Payment You may pay online by credit card (American Express, Visa, MasterCard, and Discover) or mail in your check or money order to the Varsity Spirit office. Personal, individual, booster club, temporary or gym checks are not accepted. If mailing your payment, please include a copy of your invoice to insure proper credit to your account. Cancellation Fees Unless otherwise noted for a specific location, fees retained for cancellations received prior to the camp start date are indicated below. Between 60-31 Days Between 30-15 Days Between 14-0 Days Overnight Camps $100 per person $200 per person Full Tuition Home and Day Camps No Fee $50 per person Full Tuition Refund Requests All refund requests must be submitted in writing to the attention of the Registration Department. Refunds will be processed after the camp session is complete and paperwork has been reconciled by the Varsity Spirit office. No refunds will be made for requests received after October 1 of the year in which you attend camp. Please allow at least 30 working days after the camp is over to receive your refund. Camp Rules On the first day of camp, each person attending will be asked to review and sign a document indicating they understand and will abide by all camp rules. Release and Waiver Forms In order to participate at camp, every camp attendee must complete a Release and Waiver Form. The Adult Release and Waiver form is required for all coaches and chaperones. For those under 18 years of age, the Participant Release and Waiver form must be signed by a parent or guardian. All forms must be turned in at Registration the first day of camp. Special Compliance Requirements Certain locations may require a specific adult to minor ratio and/or compliance-related clearances pertaining to the protection of minors. Locations that have specific requirements will have additional information online at varsity.com/mycampregistrations.