Members Present: R. David Derr, Chair Martin McGann, Vice Chair Richard Harris, Treasurer Carmen Santasania, Authority Member Staff Present: Adam Brumbaugh, Manager Robert T. Long, Jr., Fin. Director Kim Mazur, Entech Engineering Alfred Jones, Esq., Solicitor Susan Hetzel, Recording Secretary Guest: Joseph Fedeli, CPA-Auditor Absent: Michael Grutzeck, Alternate Gene Lauri, CCG-Dept. of Criminal Justice Planning Joseph Fao, Secretary Jon W. Eich, CCG-Director of Admin. Services Lewis Biddle, Alternate Call to Order : Mr. Derr called the regular meeting of the College Township Water Authority to order at 7:00 p.m. Public Comment: None Approval of Minutes: Mr. McGann moved to approve the minutes of the regular meeting, Wednesday, April 2, 2003. Motion carried unanimously to approve the April 2, 2003 minutes. 4-0-0 Operations Update Mr. Brumbaugh, Manager: Leak Detection: The successful repair of the Hawthorne Drive and Oak Ridge Avenue leaks are reflected in the Monthly Tabulation of Water Distribution Report. The monthly distribution for April 2003 of 859.9 gallons per day is the lowest monthly average since the 854 gallons per day in December 2000. The Engineering Committee has discussed that the repair of these larger leaks would quiet the system, enhancing the ability of the leak detection device to hear smaller leaks in the system. The leak detection contracts will continue throughout the year. Mr. McGann asked if these repairs have reduced the unaccounted for water percentage. Mr. Brumbaugh stated that the CTWA staffs unaccounted for water report calculations are pending completion of the Water Audit by Entech, Inc. Finance Report Mr. Long, Finance Director: Compared to the previous year, revenues are up five percent. Mr. Long contributed this to the Authority s rate increase. OLD BUSINESS: OB-1 DOC-Rockview Agreement (update): Mr. Jones reported that he has been in communication with the Deputy Attorney General regarding the progress of the DOC Rockview Agreement. He further stated that he anticipates the executed agreement by the next Authority Meeting.
Page 2 of 5 In addition to the DOC Rockview Agreement, Mr. Jones presented the Department of Corrections Public Service-Line License Agreement that requires signature approvals from the Department of General Services and. The Authority signed the Public Service Line License Agreement for Mr. Jones to process. OB-2 Financial Advisor (update): Mr. Brumbaugh stated that depending on the status of the Rockview Agreement, the intent regarding bonding, is to be in a position to act at the next Authority Meeting. Mr. Long reported that Mr. Aumer, Financial Advisor, reviewed the numbers through the beginning of May, projecting significant savings on the refunding issue. The Preliminary Official Statement, (POS), draft will be complete by May 26, 2003, with plans to sell bonds in June 2003. However, a dual process would be exercised to monitor both Bank rates and Bond rates. This will provide the ability to accept the lowest rate available. NEW BUSINESS: NB-1 Customer Billing Dispute: Mr. Long reported that the customer dispute is due to the finding that the outside remote reader has been lagging behind the actual inside meter use. He personally met with the customer regarding his dispute. He stated that the bill would stand based on the inside meter reading. The Customer was given the opportunity to have the inside meter tested. He declined. Mr. Long further stated that he followed up with a letter to the Customer regarding his decision and the Customer has appeal the decision to the Authority. The Authority reviewed the appeal letter, and the account transaction history. The Authority concluded that, other than the Customer disagrees, the letter does not specifically indicate what he wants. The usage indicates that this remote has been slowing over a long period. The Authority agreed that the water was used, however, since the slowing remote occurred over a long period of time the Customer should be extended the courtesy to pay over an extended period. Mr. McGann motioned to inform Mr. Ishler that although it is inconvenient, the numbers do reflect the water that was used at your residence. However, we do understand that this is an inconvenience in paying in one lump sum. The Authority would extend payment over a period of one year. Carmen Santasania seconded the motion. NB-2 Centre County Easement Agreement: Solicitor Jones stated that he has reviewed the Centre County Easement Agreement, indicating that it is an acceptable agreement. However, questioned the County s pursuit of the easement at this time, prior to recording the Deed to the property. Mr. Eich stated that under the conditions of the States sub-division plan it is required that all easements are acquired and recorded on the sub-division plan documents prior to approval. The County cannot record the deed until the sub-division plan is approved.
Page 3 of 5 Mr. Harris moved to accept the Centre County Easement Agreement. Mr. McGann seconded. NB-3: Award Bid-Dale Street Main Line: Mr. McGann questioned the specification for a 4 water line on Dale Street. Mr. Harris stated that due to the line running between properties and servicing few locations, Engineering recommended that the 2 line be only upgraded to a 4 ductile line for this application. Mr. McGann moved to accept the low bid of $7,836.50 and award the project to Maxwell Trucking and Excavating. Mr. Santasania seconded. Solicitor Report Alfred Jones, Esquire: Mr. Jones stated that he spoke with Mr. Heckendorn regarding the CTWA s proposal to the Benner Associates to expedite the Premier Theatre Mainline extension. The Agreement would require the Premier Theatre to install a portion of the 12 line from the vicinity of the well to the common lot-line section between Benner Associates and the Holstein Association. Mr. Heckendorn agreed to have GOH, Inc. do the line upgrade. Benner Associates/Premier Theatre would turn the line over to. Mr. Jones further indicated that there would be no need for a second agreement unless there would be an excessive delay with the DOC-Rockview project. Engineering Report Mr. Mazur, Entech Engineering: Rogers Well: Construction Progress Meetings held on April 23, 2003 and May 7, 2003. The concrete section was addressed with the contractor regarding substitution of Type 2 concrete. There were no monetary savings on the issue of the concrete; however, Entech is investigating a possible savings in the change of the dual containment piping. Monitoring Plans/Rogers Well: A meeting held with CTWA, Dr. Parizek and the Pennsylvania Fish and Boat Commission regarding the acceptable monitoring locations at the Paradise Hatchery. The Monitoring Plans for the DEP permit conditions are 90% complete. SCI-Rockview: The pre-bid meeting is scheduled for Thursday, May 14, 2003 and bids are due on May 29, 2003. Entech is anticipating a turnout of 6-8 bidders. Unaccounted for Water Audit: Nothing to provide at this time. Oak Hall System: Engineering Committee continues efforts to resolve a chlorine issue. However, during the flushing the crew has indicated an issue of low-pressure. The crew has narrowed the location of where the residual is being lost and it appears that the pressure reduces in the same area. Mr. Harris stated that two separate tests were performed to assure that there is no cross connection to the reservoir. 1) Aqua Mag a phosphate, for corrosion control, was injected into the system and samples were taken. There was no dilution of the Aqua Mag level. 2) The
Page 4 of 5 supply was shut off and the system was drained. There was no other source relevant. These tests prove that it is not being polluted by the reservoir. Mr. Mazur continued that the bottom line at today s Engineering meeting was to establish a short term and long-term plan. Short term: Continue to flush the system every two weeks to assure that CTWA maintains the chlorine residual throughout the system. Long Term Plan: Engineering will put together a water main replacement program and identify important areas that would additionally help this chlorine issue. Mr. Harris, Mr. Mazur and Oak Hall Representatives will meet at Oak Hall Thursday, May 14, 2003 to start to put this plan together. SUB-COMMITTEE REPORTS: Engineering Committee-Mr. Harris: Water-CAD Software Package: The addition of the Oak Hall system and the projected growth in the Rogers Well area, poses a need to upgrade the Water-CAD software package that was purchased to map the System. The upgrade from a 100-pipe capacity to a 250-pipe capacity would cost $995.00. Mr. McGann motioned to provide the 250-pipe upgrade of the Water Cad 6.0 Stand Alone Program for $995.00. Mr. Santasania seconded. Task Orders for Approval: Mr. Harris stated that there are two task orders that are related directly to the Rockview line installation, Task Order #32 Lemont Booster Station $19,100 and Task Order #33 Hi-Pressure Improvement Nittany Commons Crossing Project $10,800. The work is included in the 2003 Budget. However, the approval process was deferred until the Rockview line was let for bid. Mr. Harris moved to accept Task Order #32 Lemont Booster Station $19,100 and Task Order #33 Hi-Pressure Improvement Nittany Commons Crossing Project $10,800. Mr. McGann seconded. Sub-Division-Chestnut Avenue: Engineering received a request for a mainline extension from Mr. Thompson, UniTech. Well #5-Lemont Station: Well #5 at the old Lemont Station has been pulled and capped. Engineering approved the sale of the approximately 200 feet of pipe. The 40-hp pump will be serviced for a backup at the Spring Creek Park Well. SCBWA Interconnection: Engineering is progressing with the installation of the check valve assembly at the SCBWA Interconnection to comply with the backflow requirements.
Page 5 of 5 Mr. Harris stated that currently CTWA has a single 3 connection with a limit of 300 gpm. The vault has the capability of two 3 parallel connections or one 6 connection. This could increase our back-up supply source. Engineering discussed that it would be a minimum cost to double the withdrawal capacity. Engineering authorized negotiations with State College Borough Water Authority to ascertain if increasing the withdrawal capacity would be available. 8 Line-Nittany Crossing Project: The water line from First Avenue, past Centre Concrete is located on the Rutgers property under the drain swail inside the Neese Chemical super fund site. Engineering will be contacting Rutgers for permission to locate the line and take pictures. Finance Committee: No report. Finance Committee will meet before the next CTWA meeting. Review and Approval of Construction Draws and Invoices for Payment: The detail invoice for the construction fund draw #CF-151 was not included in the packet. Mr. Harris moved to approve payment for $154,510.66, subject to the Finance Director s verification of billing detail for CF-151. Other Matters: None Correspondence: Acknowledged. Adjournment: Mr. McGann moved to adjourn the May 7, 2003 regular meeting of the College Township Water Authority at 8:49 p.m. Motion carried unanimously to adjourn. (4-0-0) Respectfully Submitted, Susan M. Hetzel, Recording Secretary Minutes Approved: Wednesday, July 2, 2003 cc/file